BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, September 15, 2009 – 7:30 P.M.
T.P.C. Eagle Trace Clubhouse

President Marty Friedman called the Regular Meeting to order at 7:30 p.m. Those directors present were Harvey Morrow, Renee Waltz, Jeff Eisensmith, Luisa Geilen, and Ted Scatcherd

Absent: Mickey Berk

Management: Lou Brawer

Mr. Friedman opened the meeting by thanking everyone for attending this meeting.

He gave a special thank you to Marian Frey and Lou Brawer for all their hard work in moving the transponder project forward. It seemed that all aspects are working well and that the few minor problems are being worked out in a timely manner.

Mr. Freidman went on to announce that Mr. Weinberg and Mrs. Eskew will not be present this evening.

Finally, Mr. Friedman reported that Mr. Bruce Harris has again asked permission to hold a canned food drive during the annual Halloween party and on one weekend prior to Thanksgiving. The drive will again benefit The Pantry of Broward. The Board again agreed that this was a worthy project and was glad to be able to help support it again.

APPROVAL OF THE MINUTES

Mr. Friedman asked that a MOTION be made to accept the Minutes from the Regular Meeting held on August 18, 2009.
A MOTION was made by Mr. Morrow and seconded by Mr. Scatcherd to approve the Minutes of this meeting. THE MOTION PASSED 6 YES and 0 NO.

FINANCIAL REPORT

Since Carol Eskew was not present Mr. Brawer presented the Financial Report for the month of August 2009.

For the month of August 2009 the Master Association was under budget by $27,980. Year to date the community is over budget by $9,606. Part of the under budget for the month was a result of the moving of clicker deposits to the Operating Account as was voted on at the last meeting. Mr. Brawer again reminded the Board of the inventory of transponders that has already been paid for.

The Community Reserves as of August 31, 2009 is $574,570.

Mr. Brawer also reported that as of September 15, 2009 the Association has $83,825.00 in outstanding resident assessments.

Mr. Brawer then brought the Board up to date on 12688 Classic Drive. The Association took ownership of this property and is currently painting the exterior and doing some minor work on the interior in hopes of being able to rent this home shortly.

Finally Mr. Brawer gave a brief review of the collection report:
                        Association Foreclosure
                                    September                 18
                                    August                       18
                                    Paid in Full since August   5 (still included in report)
                                    Payment Plans         3
                        Bankruptcy
                                    September                 1
                                    August                       1
                        Bank Foreclosures
                                    September                 35
                                    August                       34
                        Association Liens
                                    September                 18
                                    August                       18
                        3rd Quarter Past Dues
                                    September                 44
                                                Paid In Full               16
                                                Payment Plans         1

TRANSPONDER PROJECT

Mr. Brawer reported that the transponder project is moving ahead smoothly. The following are some statistics:
            831 homes have turned in their applications
            678 homes have had all their transponders installed
            153 homes still have at least one transponder to install
            68 homes still have not turned in their applications

Mr. Brawer is continuing to work with SafeHouse System on removing the bugs from the system and to work on ways of improving it. Within the next week or two a sample of the “Sprint” gate arm will be installed at the West Gate. If the gate works as expected similar gates will be installed at the East and North Gates. The cost of converting each gate will be around $500 each.

Mr. Brawer is also working with United Global Security to modify the Post Orders so that the officers will be able to handle residents with non working transponders quicker and easier.

ASSOCIATION MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:

Mr. Brawer started off his report by talking about his preparation of the 2010 Operating Budget. Board members will receive a draft of the budget prior to the next meeting and will have an opportunity to have questions clarified. The budget will be presented to the community on October 20, 2009.
Mr. Brawer then talked about the work he and Potter Lawn and Landscaping are doing to better monitor and report landscaping problems around the community.
The Board was brought up to date on the personnel issues that have transpired since the last meeting. One employee was let go and Mr. Brawer said that at this time he does not plan on hiring a replacement. He is working with Potter on developing a plan to handle any issues that the staff will not be able to handle themselves. These plans should allow for saving on our budget.
All parking rules were placed back into affect on September 8, 2009. Letters are being sent to those residents that violate any parking rules.
Gabrielle has been able to return from Argentina and is working on rebuilding his business.
Mr. Brawer reported that a resident has lodged a complaint about the number of courts that the ladies leagues are taking on Monday mornings. Since these teams meet the requirements set worth by the Board they will be allowed to continue to use the courts.
Mr. Brawer reminded the Board of the Halloween Party set for August 24th and the plans that are being implemented for Halloween Night. A Mailing will be going out to the community in early October.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications.

A MOTION was made by Mr. Scatcherd and seconded by Mr. Morrow that the ARC report be accepted as recommended by the committee. MOTION PASSED 6 YES and 0 NO.

NEW BUSINESS/AUDIENCE COMMENTS

The Board asked that a legal letter be sent to Mr. & Mrs. Koussevitzky concerning the parking of their van at the Recreation Center.

A resident asked about the painting of the curbs at the East Gate. Mr. Brawer said that this will be done in November.

It was asked that reflectors be put in front of all speed humbs.

NEXT MEETING

The next Regular meeting of the Board of Governors will be held on Tuesday, October 20, 2009 at 7:30pm. The meeting will be held at the TPC Eagle Trace Clubhouse. This will also be the annual Budget Meeting.

ADJOURNMENT

The meeting was adjourned at 8:05pm.

Respectfully submitted,

Louis Brawer
Association Manager