BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, September 19, 2006 – 7:30 P.M.
Management Office located at the Tennis Center

President Marty Friedman called the meeting to order at 7:30 p.m.  Those directors present were, Marty Friedman, Nancy Frank, Harvey Morrow, Mickey Berk, and Ted Scatcherd. Renee Waltz arrived at 7:45pm.

Absent: Mark Mills.

Management: Lou Brawer

Attorney: Steve Weinberg Esq.

Carol Eskew from Goldman and Juda

Mr. Friedman opened the meeting by thanking everyone for attending tonight’s meeting in our new office. He thanked Lou and Maribeth Brawer for putting this whole project together and especially Maribeth for her help with the decorating.

Mr. Friedman then went on to introduce Carol Karman as the new Administrative Assistant to Mr. Brawer. Mrs. Karman will be starting in mid October and her assistance will allow Mr. Brawer to do more and to be out in the community more. Everyone welcomed Carol and wished her all the best.

Finally Mr. Friedman apologized for the cramped quarters and explained that it was necessary to move the meeting due to the renovations being done at the TPC. It is expected that meetings will again be held at TPC in November or December.

APPROVAL OF THE MINUTES

Mr. Friedman asked that a MOTION be made to accept the Minutes from the Regular meeting held on June 27, 2006.
A MOTION was made by Mr. Berk and seconded by Mr. Scatcherd to approve the Minutes of this meeting. THE MOTION PASSED 5 YES and 0 NO.

FINANCIAL REPORT

Carol Eskew from Goldman & Juda presented the following Financial Report for July, 2006:
                        For the month of July the Master Association was under budget by $21,294.
                        Year to date the Master Association is under budget by $126,920.
                        The Reserves for the community as of July 31, 2006 are $698,303.

LEGAL REPORT

Mr. Weinberg reported that there are no collection matters except for a few past due letters.

Mr. Weinberg then reported that he wrote another letter to the resident that is contesting the removal of their fountain. Mr. Weinberg received a response to his first letter and explained the response that he has now written. He will advise at the next meeting what the next course of action will be.

Finally Mr. Weinberg reported that he has reached out to the Property manager for Vitzcaya to set up a meeting with their Board in order to bring the tennis court lease up to date. He has not received a response as of this time.

PURCHASE OF A.E.D. UNIT FOR TENNIS CENTER

Mr. Brawer reported that he felt it necessary to purchase another A.E.D. unit to hang in the Tennis Center building. He reminded the Board that a unit was purchased several years ago and is kept in the Eagle Trace Patrol truck.

He asked that the following Motion be made and passed by the Board.

A MOTION was made by Mrs. Frank and seconded by Mr. Morrow to purchase a Defibtech Reviver Automatic External Defibrillator from Cintas First Aid Supply at a cost not to exceed $1,614.22.

The package includes the following:
            AED unit
            Battery
            Pads
Wall cabinet with alarm
            First responder kit
            Sign (“V” shaped)
            Installation and training
            Battery and pad maintenance program

MOTION PASSED 5 YES and 0 NO.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review

Mr. Brawer started his report by talking about the berm located behind NW 127th Avenue and NW 14th Street. He reported that he has received complaints for residents concerning the lack on maintenance of this area. He went on to show pictures of this area and report on the walk through he had with Nina Potter.

Finally he told the Board that the cost to clean up this area would be $50,000 and would increase to $65,000 if Ficus plants were planted on the top similar to the berms along Eagle Trace Blvd. West.

Mr. Friedman asked Mr. Weinberg about going unto resident’s property to have this work done. Mr. Weinberg said the Association did not need permission but suggested that before anything was done that a walk through be held with each resident and that their sprinkler systems be checked and the condition noted. A report of this walkthrough would be signed by both the Association manager and the property owner.

Board members held a discussion about this project and there were concerns raised that there were other areas of the community that also needed landscape work done and those projects need to be evaluated before decisions were made.

Mr. Friedman asked if there was a MOTION to proceed with this berm project. No MOTION was made.

A MOTION was then made by Mr. Scatcherd and seconded by Mr. Morrow that a landscaping Master Plan be developed for the next five years. MOTION PASSED 6 YES and 0 NO.

Mr. Friedman asked Mrs. Frank and Mrs. Waltz to serve on a new Master Plan Committee.

The Association Manager will set up a meeting with the residents affected by the berm so that the committee and the Board can determine if all residents want the work done. Once this meeting is held the results will be reported back to the entire Board.

Some of the other key points that Mr. Brawer reported on included:

1. Mr. Brawer reported on the TPC renovation project. Items that already have been completed include:
1. New roof on the clubhouse
2. New siding on the maintenance building
2. The following TPC projects are still underway:
1. Renovations to the maintenance yard
2. Painting of the Honda Building
3. Interior renovations to the clubhouse
3. Mr. Brawer then talked about the next issue of the Eagle Tracer which he hopes to have out in early October. Stories and pictures will include:
1. New Office
2. President’s Letter
3. Manager’s letter
4. New Administrative Assistant
5. Tennis update
6. ARC story
7. Landscaping update
8. Employee profile – Sammy Mateo
9. Community Party
4. Mr. Brawer reported that plans are progressing for the Halloween Party to be held on October 28th. Plans for the day will include the dedication of the new office.
5. Plans are also in place for Halloween night and will include the Florida Highway Patrol, Wackenhut, the Eagle Trace staff, and volunteers.
6. Mr. Brawer reported on a security incidents where an adult  stole golf clubs from TPC and was then apprehended by the police because one of our guards spotted the car coming back into Eagle Trace and identified where it was going.
7. Finally Mr. Brawer reported that the gatehouse cameras will be installed shortly. A site survey has just been completed for proper placement.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications.

The committee recommended that two of the applications not be approved. These were:
            A painting application for 12681 Magnolia Court
            An application from 12511 Classic Drive for the painting of their roof

A MOTION was made by Mr. Morrow and seconded by Mr. Berk that the ARC report be accepted as recommended by the committee.  MOTION PASSED 6 YES and 0 NO.

Mr. Brawer was instructed to send special letters to the two applicants that were rejected explaining the Board’s position.

NEW BUSINESS & AUDIENCE COMMENTS

Mr. Friedman asked if there was any New Business to come before the Board. Since there was none Mr. Friedman opened the floor up for audience comments and questions.

The following issues were brought to the Board by residents of the community:

1. Mr. Harris asked about the cost of the cameras and the fact that they were purchased from a Board member. It was explained that the Board member did not own the company and that he and his company was used due to specialized nature of the equipment. It was further explained that the Board does not do business with residents or companies that are owned by residents.
2. A discussion was held concerning the condition of the black mailboxes. Mr. Brawer explained that he had worked out a program for the repainting of the boxes just prior to Hurricane Wilma. The company that he was going to recommend has been involved in street sign replacements for the county and has not been able to handle such a large project at this time. Mr. Brawer hopes to have the proposal back on the table for the next Board meeting.
3. Mr. Rudin asked if anything was ever done concerning the drainage problems after heavy rains. Mr. Brawer reported that he did have an engineer come out and look at our drains. The engineer felt that the drains were working as they should and that if larger openings (grates) were installed that it could possibly clog the pipes creating a bigger problem.
4. There was a discussion concerning the North gate roof, which was hit again by a truck. Mr. Brawer reported that he has been having a hard time finding someone to repair the gutter since it is such a small job.
5. Mr. Scatcherd asked that lights be installed on the “Welcome to Eagle Trace” signs. Mr. Brawer said that he would take care of this.
6. Finally Mr. Avalone asked the Board about the condition of 1943 Hartford Way. Mr. Brawer will write a letter to the owner and keep Mr. Avalone informed of the progress.

ADJOURNMENT

The meeting was adjourned at 9:30pm. The next meeting is scheduled for October 17, 2006. This meeting will be our annual Budget Meeting.

Mr. Friedman invited everyone to stay and look around the new office.

Respectfully submitted,

Louis Brawer
Property Manager