BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, October 20, 2005 - 7:30 P.M.
T.P.C. Clubhouse

President Ira Josephson called the meeting to order at 7:30 p.m. Those directors present were, Ira Josephson, Marty Friedman, Nancy Frank, Harvey Morrow, Mickey Berk, and Ted Scatcherd.

Absent: Mark Mills.

Management: Lou Brawer

Attorney: Steve Weinberg Esq.

Carol Eskew from Goldman and Juda

Mr. Josephson opened the meeting by thanking everyone for attending. He informed the audience that we had a very busy agenda tonight and would get right to the business at hand.

APPROVAL OF THE MINUTES

Mr. Josephson asked that a MOTION be made to accept the Minutes from the Regular meeting held on September 15, 2005.
A MOTION was made by Mr. Friedman and seconded by Mrs. Frank to approve the Minutes of this meeting. THE MOTION PASSED 6 YES and 0 NO.

FINANCIAL REPORT

Carol Eskew from Goldman & Juda reviewed the Financial Report for August, 2005:
The Master Association is under budget by $5,363 for the month.
The Tennis Center is over budget by $2,557 for the month.
Year to date the Master Association is $43,444 under budget.
Year to date the Tennis Center is running at a loss of $19,024.
The community Reserve Fund stands at $775,335 as of August 31, 2005.

Ms. Eskew feels that all in all the community is in a very solid financial position.

ARC APPEAL - 1835 MERION LANE

Mr. Josephson introduced Mrs. Beth Snyder of 1835 Merion Lane who requested time to address the Board because the Architectural Review Committee recommended that her application for a new roof be rejected. Mrs. Snyder requested a roof that had four different color tiles and the committee felt that this was not congruous with the other houses in the Estates section. Mrs. Snyder feels that this is a newer look and will help to update the neighborhood. Mr. Friedman questioned whether the city would approve the tile selection. Mrs. Snyder said that she has seen other houses with this roof design elsewhere in Coral Springs.

Mr. Josephson suggested and Board concurred that Mrs. Snyder get a letter of approval from the city along with the addresses of other houses and the Board would do a drive by inspection. At that time they will reconsider the application. Till then the application is tabled.

2006 OPERATING BUDGET

Mr. Josephson presented the 2006 Operating Budget (see attached) which was prepared by Mrs. Frank, Mr. Brawer, and Mr. Josephson. Mrs. Eskew from Goldman and Juda has also reviewed the budget. It resulted in a $10.00 increase for the Master Association and a $7.50 for the Neighborhood Association.

Mr. Josephson pointed out that the increase was due mainly to increases in insurance and gasoline.

Mr. Josephson pointed out that a total amount was included for salaries put individual increases have not been determined at this time. Mr. Brawer has been instructed to do evaluations on all employees and make his recommendations based on the budget guidelines.

Finally Mr. Josephson explained that it is impossible to break down expenses for the new building at this time. It was decided to have a line item called "New Building Operations" with a budget of $25,000. Mr. Josephson felt that this should be more than enough to run the building for six months if necessary.

A MOTION was made by Mrs. Frank and seconded by Mr. Friedman to approve the 2006 Operating Budget as presented. MOTION PASSED 6 YES and 0 NO.

NEW BUILDING UPDATE

Mr. Josephson reported that we have received all of the construction drawing (except for the interior design) from the architect and he, Mr. Friedman, and Mr. Brawer have reviewed them with the architect. He said there were no further corrections necessary and that we are ready to start accepting bids. The architect has set November 18th as the deadline for submitting bids.

It is hoped that construction could start in January.

Mr. Friedman told the Board that we could expect the building to cost more than expected because the price of materials continues to climb.

LEGAL REPORT

Mr. Weinberg reported that there are no collection matters again in his office.

Mr. Weinberg then went on to review two other matters that are currently with his office:
1.) The fountain at 1900 Eagle Trace Blvd. East. He explained that he has found out that a permit application has been submitted and that he will continue to follow up with the attorney for the homeowner.
2.) The second matter concerns a violation which was found to have been sent to the wrong owner. Mr. Weinberg suggested that Mr. Brawer write a letter to the new homeowner and start the process over again.

Finally Mr. Weinberg told the Board that a preliminary hearing is scheduled for November 2, 2005 concerning the North Gate roof accident. He will report back on the outcome at the next meeting.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer's report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:

1.) Mr. Brawer reported that inspections were completed for the month of September. The results are as follows:
a. 68 residents received 1st Notices.
b. 26 residents received Second Notices.
c. 7 residents received Final Notices
2.) Mr. Brawer then went over the units that were sent to the attorney for letters:
a. 1900 Eagle Trace East which was discussed earlier.
b. 11855 Classic Drive needs to have their grass replaced.
c. 1930 Las Colinas has had their roof cleaned as requested.
d. 1970 Las Colinas way still has not cleaned their roof.
e. 2112 Cherry Hills Way needs to have their house painted and a tree stump removed.
f. 1943 Hartford Way needs to have their house painted and landscaping improved.
g. 1885 Merion Lane needs to have their landscaping improved.
h. 1713 NW 126th Drive was the house mentioned in Mr. Weinberg's report. Mr. Brawer will send out a first notice.
3.) The following landscaping projects were completed since the last meeting:
a. Colonial Drive cul-de-sac.
b. Rear of the Fairway's sign.
c. Annuals installed on Eagle Trace Blvd., at the gates, and at the entrance to The Greens.
4.) Mr. Brawer informed the Board that a complaint was lodged concerning the berm behind NW 127th Avenue and NW 14th Street. He has asked for bids from Potter Lawn and Landscaping, Twin Tree, and Miele Brothers. Since this is a very large project other alternative solutions will be investigated before a final proposal is brought to the Board.
5.) Tennis membership as of today is as follows:
a. Resident Single 42
b. Resident Family 10
c. Non Resident Single 101
d. Non Resident Family 6
e. Total membership 159
6.) Everything is prepared for the Halloween Block Party on October 29th and for Halloween night. Raffle donations for the Block Party have been received from the following vendors:
a. Frank, Weinberg, and Black
b. Goldman & Juda
c. Wackenhut
d. Russo Insurance
e. Twin Tree Service
f. Potter Lawn & landscaping
g. T.P.C.
h. Integrity Property Management
7.) Mr. Brawer reported that he was asked by a resident to investigate whether residents in the community could as a group request that Flood Insurance be eliminated. Mr. Weinberg said that this must be done by individual property owners but cautioned that once you get the insurance removed it cannot be reinstated.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications. All applications except one were recommended for approval. This was the application for 1835 Merion Lane that was discussed earlier.

A MOTION was made by Mr. Berk and seconded by Mr. Scatcherd that the ARC report be accepted as recommended by the committee. MOTION PASSED 6 YES and 0 NO.

WIRELESS COMMUNICATIONS

Mr. Brawer reported that the wireless communications is up and running between the three gates. There are still some minor problems that are being worked out. One of the antennas was damaged during Hurricane Katrina and Mr. Mills is looking at finding a way of preventing this from happening in the future. The Bell South system will not be disconnected till everything is working perfectly. Cameras also will not be added till all the current bugs are worked out.

NEW BUSINESS & AUDIENCE COMMENTS

Mr. Josephson reported that he and Mr. Brawer had conversations with Cindy Whittle concerning the Hampton's situation. It was learned that there is an election scheduled for December and that there is a possibility of Board changes. It was suggested that we wait till after this election before this Board commits to anything. Everyone agreed.

Mr. Hoffer from Highland Place said that the drains within Highland Place were not being cleaned on a regular basis. Mr. Brawer said that he would make sure this is done in the future.

NEXT MEETING

The next meeting of the Board will be held on Thursday, November 17, 2005 at 7:30pm here at the T.P.C. clubhouse.

ADJOURNMENT

The meeting was adjourned at 8:40pm.

Respectfully submitted,

Louis Brawer
Property Manager