BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, November 17, 2005 - 7:30 P.M.
T.P.C. Clubhouse

President Ira Josephson called the meeting to order at 7:30 p.m. Those directors present were, Ira Josephson, Marty Friedman, Nancy Frank, Harvey Morrow, Mickey Berk, Mark Mills, and Ted Scatcherd.

Absent: None.

Management: Lou Brawer

Attorney: Steve Weinberg Esq.

Carol Eskew from Goldman and Juda

Mr. Josephson opened the meeting by thanking everyone for attending. He informed the audience that we all had a very hard month and that the community and Coral Springs was hit very hard by the storm but that we are starting to see signs of green coming back but that we still much work to do. He informed the Board and the audience that he and Mr. Brawer met with the insurance adjuster and that are claim has been started. He concluded by thanking the staff and reassuring the community that Eagle Trace will be back as good or better than it was before.

APPROVAL OF THE MINUTES

Mr. Josephson asked that a MOTION be made to accept the Minutes from the Regular and Budget meeting held on October 20, 2005.
A MOTION was made by Mr. Berk and seconded by Mrs. Frank to approve the Minutes of this meeting. THE MOTION PASSED 7 YES and 0 NO.

FINANCIAL REPORT

Carol Eskew from Goldman & Juda informed the Board that due to the hurricane the October Financial report was not yet completed.

LEGAL REPORT

Mr. Weinberg reported that there is only one collection matter with his office and that that was a bank foreclosure.

Mr. Weinberg said that he is busy with hurricane issues.

The one open architectural violation that involved a fountain is still pending. He said that he checked the status with the city today and found that the permit application was still pending.

Mr. Weinberg and Mr. Brawer agreed that all other violations that were pending will be put on hold due to the storm. Mr. Josephson added that he felt all inspections and violations will need to be put on hold for at least several months. Other Board members stressed that we cannot allow the architectural control of the community be lost just because of the storm. It was agreed to see how things are going in a few months and then evaluate the situation.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer's report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:

1.) Mr. Brawer reported that inspections were not done in October/November because of the hurricane.
2.) Landscaping efforts for the month have dealt mainly with clean up. Now that the first phase is just about completed work will be shifted to tree work. That will be followed by a complete evaluation of the cul-de-sacs and the preparation of a plan to rebuild the landscaping.
3.) All parking rules have been suspended since the storm and will stay suspended till after the Thanksgiving holiday.
4.) All gate operations are back to normal even though we are still having problems with the wireless system. The new antennas should be delivered tomorrow and installed next week.
5.) The next issue of the Eagle Tracer will be delayed. It is hoped to have in out by the end of the year.
6.) Halloween night was uneventful. The patrol this year was limited to the Rover and Mr. Brawer. Trick and Treating was light and was mainly Middle School children.
7.) Mr. Brawer praised his staff for giving 200% to the community. He mentioned that several staff members had damage to their own homes but still worked their full schedules.

NEW BUSINESS & AUDIENCE COMMENTS

Mr. Josephson suggested that we open the floor to audience comments and then return to the business part of the meeting.

The first resident to speak was Mr. Bailey of Georgetown. He commented on the type of trees in the community and the number that came down during the storm. Mr. Josephson said that he had a conversation with a city official who said that the city will be having a forum on landscaping in the near future and that changes to the landscaping code could result. It was suggested that residents wait till after this forum before making decisions on their personal landscaping. The Architectural Review Committee is also trying to set up a meeting with the city forester.

Mr. O'Hara of Classic Drive asked the Board about the status of the Tennis center. Mr. Josephson responded that the Tennis Center took a major hit from the storm and has quite extensive damage. He said that there is no quick fix and that it will take much time to bring it back to full operation. Mr. O'Hara offered his assistance if needed.

Mrs. Frey of Glenmore Drive asked that Board if there was any set order to which streets got cleaned first. Mr. Brawer responded that he evaluated all streets right after the storm and made sure all were at least passable. Then work started on the main roadways and then went to the side streets. Streets in the neighborhoods were treated the same as those in the Master Association.

Mr. Harris of Classic Drive complained about the way he was treated by Mr. Brawer concerning an incident with his son and guests that were not processed through the gates due to the Access Control System being down. Both Mr. Harris and Mr. Brawer presented their sides of the story. The Board said that everyone was under a lot of stress and they felt everyone did the best job they could under the circumstances.

A woman who did not identify herself also stated that Mr. Brawer was rude when she questioned the lack of security. She asked Mr. Brawer what she should do because her daughter was not staff during her daily run. She claimed that Mr. Brawer advised her to have her daughter not run if she was not safe. The Board felt that this was good advice.

Mr. Bailey continued to question the trees and again was advised that the Board was waiting for advice from the city before making decisions on trees.

Another resident complimented the Board on the e-mails that were sent out before and after the storm.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications. All applications were recommended for approval.

A MOTION was made by Mr. Friedman and seconded by Mr. Berk that the ARC report be accepted as recommended by the committee. MOTION PASSED 7 YES and 0 NO.

WIRELESS COMMUNICATIONS

Mr. Mills reported that the new antennas have been ordered but have been delayed due to shortages in materials. He said they should be in next week and will be installed immediately. These antennas are rated to withstand winds of up to 190MPH. All the other problems with the system should be corrected once the antennas are back up.

SOCIAL AND NEWSLETTER

Mr. Scatcherd reported that the Halloween Block Party will be rescheduled for after the holidays.

He also again said that he would like to get an issue of the Eagle Tracer out by the end of the year.

ADDITIONAL AUDIENCE COMMENTS

The floor was again opened to more audience comments.

The question of replacement roof tiles came up. It was again suggested that residents wait until the city makes some decisions but that residents do what they need to do to protect their property. It was suggested that some communities are allowing residents to paint roof tiles to match the existing roof. It was not sure if this would be allowed in Coral Springs.

The Board said that it will work with all residents and realize the shortage of materials and the possibility that tiles will not exactly match the existing.

The question then came up about a special assessment and the Board responded that there will be one but they don't know when and for how much.

The discussion of gate security after the storm again came up and became very heated between audience members and the Board. After a short discussion a MOTION was made by Mr. Berk and seconded by Mr. Morrow to adjourn the meeting. MOTION PASSED 7 YES and 0 NO.

ADJOURNMENT

The meeting was adjourned at 8:45pm.

Respectfully submitted,

Louis Brawer
Property Manager