BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, May 27, 2004 - 7:30 P.M.
T.P.C. Clubhouse

President Ira Josephson called the meeting to order at 7:30 p.m. Those directors present were, Ira Josephson, Ted Scatcherd, Nancy Frank and Joan Casagrande.

Absent: Larry Molina, Mark Mills, and Mickey Berk

Management: Lou Brawer

Frank, Weinberg & Black: Steve Weinberg Esq.

Mr. Josephson opened the meeting by thanking everyone for attending. He announced that Larry Molina has resigned from the Board of Governors. Mr. Josephson thanked Mr. Molina for his years of service.

APPROVAL OF THE MINUTES

Mr. Josephson asked that a MOTION be made to accept the Minutes from the Annual and Regular Meeting held on April 29, 2004.
A MOTION was made by Mr. Scatcherd and seconded by Mrs. Casagrande to approve the Minutes of the meeting. THE MOTION PASSED 4 YES and 0 NO.

FINANCIAL REPORT

Mr. Josephson read a summary of the Financial Report which was presented to all the Board members.

For the month of April, 2004 the Master Association was under budget by $9,353 and the Tennis Center was $626 over budget.

Year to date the Master Association was under budget by $34,515. The Tennis Center is presently at a loss for the year of $8,055.

The Community Reserves as of April 30, 2004 are $723,957.

FOUNTAINS

Mr. & Mrs. Maiorino (1853 NW 124th Way) came before the Board to appeal the denial of the fountain he installed in front of his house. As with other fountains the Board informed Mr. & Mrs. Maiorino that the fountain would have to be shielded so that it cannot be seen from the street or the fountain needed to be removed.

Mr. Mairorino said that he would work on a plan or would move the fountain to the rear of the house and would report back to the Board next month.

LEGAL REPORT

Mr. Weinberg reported that there are presently six collection matters in his office: 1 bank foreclosure; 1 community foreclosure; 2 bankruptcies; 1 settlement; and 1 lean that were paid in full.

The Board had a discussion of the resident that has set up a payment plan with the Association.

The Board then asked Mr. Weinberg for an update on the Koussevitzky matter. He said that he would check with Neil Frank and report back to the Board via e-mail. Mr. Brawer informed the Board that he spoke with a representative from Symphony Builders who said that the permit application was submitted and rejected and that they are working on correcting the plans to meet the city's needs.

The Board asked Mr. Brawer to go the Building Department and get the history of the permit.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer's report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Potter Landscaping has begun renovation work on the following areas which should be completed within the next two weeks:
a. The entrance to The Greens.
b. Cul-de-sac on Las Colinas Way
c. Cul-de-sac on NW 16th Court.
d. Cul-de-sac on Warwick Hills Way
e. Cul-de-sac on NW 13th Court
2.) The summer annuals have been planted and are doing very well even with our lack of rain.
3.) Mr. Brawer asked the Board for permission to purchase two new digital clocks for our irrigation system. These clocks are the same ones that were installed a few months back in Georgetown and are working very well. The clocks will allow for more flexibility in watering times. A MOTION was made by Mrs. Frank and seconded by Mr. Scatcherd to purchase two Hunter I.C.C. Digital Controllers for a total cost not to exceed $1200. MOTION PASSED 4 YES and 0 NO.
4.) Inspections for May 2004 had the following results:
i. 1st Warnings 36
ii. 2nd Warnings 09
iii. Final Warnings 03
5.) Mr. Brawer then reported that Ann Marie has completed all the team assignments for the fall Ladies Leagues. This is always a thankless job since it is impossible to keep everyone happy. Ann Marie however does an excellent job with it.
5.) Mr. Brawer went on the report that the current membership at the Tennis Center is:
a. Resident Single 30
b. Resident Family 9
c. Non-Resident Single 101
d. Non Resident Family 8
e. Junior 2
6.) Current membership remains stable. The big test comes in May and June when ladies decide where they are going to play team tennis for the coming season. It is felt that our membership should grow in the future especially since some of our neighboring clubs are not doing well.
7.) Mr. Brawer reported that one of the water coolers needed to be replaced and another one needed a new compressor.
8.) The Tennis Center staff has requested that the Association purchase a gas grill so that the members could do BBQ's at lunch time and in the evenings. Mr. Brawer showed a picture of the grill that is being requested. A MOTION was made by Mrs. Casagrande and seconded by Mr. Scatcherd to have Mr. Brawer purchase the grill for Home Depot at a cost of $220. This price includes tax and the filling of the gas tank. MOTION PASSED 4 YES and 0 NO.
9.) Mr. Brawer then showed the Board some picture of two of the electrical panels that need to be replaced due to age. The panels are very rusted and Mr. Brawer fears that they will create a safety hazard. The panels control the street lights in sections of the Fairways and Fairways South. The cost to replace each panel is $1900. A MOTION was made by Mr. Scatcherd and seconded by Mrs. Casagrande to have this work done by Excel Electric at a cost not to exceed $1900 each. MOTION PASSED 4 YES and 0 NO.
10.) Mr. Brawer reported that two of the gate arms needed to have their gear boxes replaced due to wear and tear. The company that services our gates said that we may see more of these units go since all the gates are about the same age. The cost of replacing the gear boxes are around $800 each and cannot be repaired since they are sealed units.
11.) Mr. Brawer showed the Board pictures of problems with the black mailboxes that were installed by residents three and four years ago. He said that he has been replacing springs on the doors himself but has noticed many boxes where the paint has or is peeling. He is working with Jay from Mailbox World (the company that manufactured the street signs) on a program where residents can get their mailboxes brought up to like new condition. Mr. Brawer hopes to have the program available by the next meeting. Mr. Weinberg said that he feels that legal action would not be beneficial because of the time left on the warranty.
12.) Mr. Brawer informed the Board of the vandalism that occurred to the signs at The Fairways and Eagle Landing. He reported that both signs are being repaired by Mailbox World.
13.) Mr. Brawer informed the Board that he has received correspondence from the Coral Springs Improvement District concerning Surface Water Permit Renewals. These permits deal with the storm drains in the community and the permits are for each section. To renew these permits an engineer has to come out and inspect each catch basin. If there is too much debris in the catch basin then they would need to be cleaned out. The preliminary cost for each permit is between $1200 and $2000 for the engineer and then $50 to $100 for each basin that needed to be cleaned out. Mr. Brawer is doing additional research and will report back more at the next meeting.
14.) Mr. Brawer again brought to the Board complaints that he has received from residents on Sea Pines and Pinehurst Ways with water pounding in front of their houses.
15.) Finally Mr. Brawer reported that plans for summer projects continue to progress well. Currently the follows items are being scheduled:
a. Pressure cleaning
b. Painting of the Tennis Center (interior)
c. Painting of the Georgetown wall along Classic Drive.
d. Painting on the Greens Entrance Walls.
e. Painting of the East and West gatehouse interiors.
f. Photographing of all houses as a follow up to the project that was completed last summer.
16.) Mr. Brawer informed the Board that the new web sire is up and running. Mr. Eric Ackerman brought his lap top and showed the Board members the site. The Board thanked Mr. Ackerman for all his hard work. It was suggested that a letter be sent to local realtors announcing the web site and that signs be put up at the gates.

TENNIS CENTER MEMBERSHIP INCENTIVE PROGRAM

The Tennis Center management has requested from the Board permission to offer new members reduced rates for their first year of membership. The proposed rates are as follows:
Resident Single $484.00
Resident Family $774.39
Non Resident Single $583.00
Non Resident Family $871.50

This represents at 17% savings for the first year of membership. In the second year regular membership rates will go into effect.

A MOTION was made by Mr. Scatcherd and seconded by Mrs. Casagrande that these rates be approved as presented. MOTION PASSED 4 YES and 0 NO.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications. All applications except one were recommended for approval. This application was denied since they did not have a city painting permit and the committee felt that the paint color was too dark. Mr. Brawer would inform the resident and ask that they submit their city application.

A MOTION was made by Mr. Scatcherd and seconded by Mrs. Frank that the ARC report be approved as recommended by the committee. MOTION PASSED 4 YES and 0 NO.

NEW BUSINESS & AUDIENCE COMMENTS

Mr. Friedman announced that Georgetown will be having their pool grand re-opening on Sunday, May 30, 2004 and that all Board members are invited.

NEXT MEETING

The next meeting of the Board of Governors will be held on Thursday, June 24, 2004 at 7:30pm. The meeting will be held at the T.P.C.

ADJOURNMENT

The meeting was adjourned at 8:45pm.

Respectfully submitted,

Louis Brawer
Property Manager