BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, May 22, 2007 – 7:30 P.M.
TPC Eagle Trace

President Marty Friedman called the meeting to order at 7:40 p.m. Those directors present were, Marty Friedman, Harvey Morrow, Mickey Berk and Ted Scatcherd.

Absent: Mark Mills, Nancy Frank, and Renee Waltz

Management: Lou Brawer

Attorney: Steve Weinberg Esq.

Mr. Friedman opened the meeting by thanking everyone for attending tonight’s meeting.

Since tonight’s meeting looks to be long Mr. Friedman did not give any opening remarks and rather moved right into business.

RESIGNATION OF MARK MILLS

Mr. Friedman announced that he has received a letter of resignation from Mr. Mills. He asked for a MOTION to accept it.

Mr. Berk Made the following MOTION:

I make a MOTION to accept the resignation of Mark Mills as a director of the Eagle Trace Board of Governors effective May 22, 2007.

The MOTION was seconded by Mr. Morrow and PASSED 4 YES and 0 NO.

APPOINTMENT OF JEFF EISENSMITH

Mr. Friedman announced that the Board has found a candidate to fill the seat vacated by Mr. Mills for the remainder of his term.

Mr. Morrow made the following MOTION:

I would like to make a MOTION to appoint Jeff Eisensmith to the Eagle Trace Board of Governors till the next Board election in March of 2008. He will be filling the seat being vacated by Mark Mills' resignation.

Mr. Eisensmith is an attorney right here in Coral Springs. He is a graduate of University of Florida and Nova Southeast Law School. He has lived in Eagle Trace since 1991 with his wife Barbara and his two daughters Brooke and Erin.

MOTION was seconded Mr. Scatcherd and PASSED 4 YES and 0 NO.

Mr. Scatcherd left the meeting at this time due to illness and Mr. Eisensmith took his seat with the other Board members.

APPROVAL OF THE MINUTES

Mr. Friedman asked that a MOTION be made to accept the Minutes from the Regular meeting held on March 20, 2007.

A MOTION was made by Mr. Berk and seconded by Mr. Morrow to approve the Minutes of this meeting. THE MOTION PASSED 4 YES and 0 NO.

FINANCIAL REPORT

Mr. Brawer presented the following Financial Report since a representative from Goldman, Juda, Martin, and Eskew was not present:

                        For the month of April, 2007 the Master Association was over budget by $1348.
                        Year to date the Master Association is under budget by $28,329.
                        The Reserves for the community as of April 31, 2007 are $738,832.

Mr. Brawer mentioned that the “under budget” from 2006 was moved to the Reserve Account and that is why there was such a large jump from the amount reported at the last meeting.

LEGAL REPORT

Mr. Weinberg presented his report which touched on the following topics:

He first brought the Board up to date on collections. Currently there are 4 matters in his office:

1 bank bankruptcy
2 bank foreclosures
1 unit that is paying under a payment arrangement

Mr. Weinberg then brought the Board up to date on the residents that were disputing who is responsible for maintaining the hedge between the two properties. Mr. Weinberg will try to bring all sides together but he did not feel that the Board should get further involved at this time.
Mr. Weinberg reported that he is putting the final touches on the roof agreement that was talked about at previous meetings and that this issue should be resolved shortly.

PARKING ISSUE AT 11996 GLENMORE DRIVE

Mr. Weinberg informed the Board that the resident at the above address has been parking cars on the street overnight which is against the Rules and Regulations of Eagle Trace. The resident has received letters from Mr. Brawer and has had his gate openers turned off. The resident has continued to park and has received violation stickers on a nightly basis.

After Mr. Brawer issued his final warning the matter was turned over to Mr. Weinberg who contacted the resident and set up a meeting between himself, the resident, and Mr. Brawer. After that meeting the resident, Mr. Angel Nunez asked permission to have this matter heard by the Board.

Mr. Nunez addressed the Board and stated that he has been living in Eagle Trace since 1995 and because his children are now grown and have cars he is no longer able to fit all the vehicles into the garage and driveway. He is asking for an exception to the rule due to hardship.

Mr. Friedman reported that he received an email from the Hampton’s Property Manager stating that the Hampton’s Board would like the rules followed.

It was then suggested that Mr. Nunez be allowed to park the overflow vehicles at the Recreation Center parking lot till other arrangements can be made.

Mr. Morrow made the following MOTION:

I make a MOTION that Mr. Angel Nunez of 11996 Glenmore Drive be permitted to park up to two vehicles at the Recreation Center parking lot (1000 Eagle Trace Blvd. West) for a period of one (1) year. This agreement is subject to Mr. Nunez signing the necessary documents to be prepared by Mr. Weinberg holding the Eagle Trace Association harmless to any damaged caused to his vehicles while parked.

MOTION was seconded by Mr. Berk and PASSED 4 YES and 0 NO.

ASCOT VILLAS MANAGEMENT AGREEMENT

Mr. Friedman announced that he was approached by the Board of Ascot Villas about allowing Mr. Brawer to manage their community. After talking with Mr. Brawer about this Mr. Friedman agreed that this would be beneficial to the community. He asked for a MOTION to approve this.

Mr. Morrow made the following MOTION:

I make a MOTION to accept the management of Ascot Villas for a trail period of six months starting June 1, 2007. If the trail period is successful this management agreement will stay in force till either party cancels the agreement with a minimum of 30 days written notice. The monthly management fee for the remainder of 2007 shall be $500. The Board will negotiate the management fee for 2008 starting in September, 2007 and yearly thereafter. The services being offered in this agreement include but are not limited to: accounting (payables and receivables), monthly property inspections, and the supervision of all contract services. Repairs made by the Eagle Trace maintenance staff will be billed monthly on a time plus materials basis.

The MOTION was seconded by Mr. Berk and PASSED 4 YES and 0 NO.

EAGLE TRACE LANDSCAPING MASTER PLAN

Nina Potter of Potter Lawn and Landscaping reported that she has met with three different architects and received proposals for the first phase of the Master Plan project. This phase is for three different concepts for the gates and the center medians.

The following were the proposals received:

                        Rhett Roy                                          $10,800
                        Rhon Ernest Jones                         $12,000
                        Krent Wieland                                  $20,000

Ms. Potter reported that all the candidates seemed well qualified and the services being offered were equivalent. She recommends that the Board accept the proposal of Rhett Roy because their specialty is landscape architecture.

Mr. Berk made the following MOTION:

I would like to make a MOTION to accept the proposal by Rhett Roy Landscape Architecture/Planning for the conceptual phase of the Eagle Trace Master Plan. The total cost of this phase is $10,800 and will include Development Program, Site Inventory, Conceptual designs, and Cost Estimates for each of the main entrances and the center medians. The sum of $2,000 will be paid upon execution of the retainer agreement.

The MOTION was seconded by Mr. Eisensmith and PASSED 4 YES and 0 NO.

BROWARD BEAUTIFUL GRANT

Mr. Brawer announced that management has completed the application for the Broward Beautiful Grant. In working with Nina Potter it was decided that the area that will be improved is the entrance to the vacant lot along Lakeview Drive. This site was chosen because of its current condition.

The grant is a matching grant of up to $10,000 and is funded by Broward County. The application deadline is June 8, 2007 and the grants will be awarded in September.

Ms. Potter showed her designs for the project.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review

The following issues were covered in Mr. Brawer’s report:

The first item that was discussed was the road condition at the intersection of Eagle Trace Blvd. North and East. Last month the Coral Springs Improvement District used this area to stage the repairs needed on the canal banks. They had promised to make these repairs once the project was completed. Their contractor was to do the work but due to costs it was put on hold. A bid was received from our asphalt contractor and that was passed on the C.S.I.D. We are currently waiting for their response.
The Recreation Center is now fully open and the residents have given praise to the project. The only work needed is some minor landscaping which has been put on hold due to the drought.
The use of the basketball courts and the playground was discussed and Mr. Brawer showed pictures of the birthday parties that have been held on the playground.
All the traffic signs that were discussed at previous meeting have been installed.
All the cameras at the gates are up and running including audio. The car camera is up a running for video only.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications.

There was no application that was denied due to color choice and another that was tabled pending the resident presenting new roof tiles.

A MOTION was made by Mr. Berk and seconded by Mr. Morrow that the ARC report be accepted as recommended by the committee. MOTION PASSED 4 YES and 0 NO.

Mrs. Friedman reported that the Architectural Review Committee is working on revising the community’s paint pallet. This should be completed shortly and will be presented to the Board for approval.

NEW BUSINESS & AUDIENCE COMMENTS

Ms. Karen Kirsner and Ms. Carol Switzer talked to the Board about a property on Augusta Terrace that has had roof tiles stacked on the roof for a long period of time. Mr. Brawer said that he has been in contact with Code Enforcement and they are aware of the situation and will act on it once hurricane season begins on June 1, 2007.

Ms. Kirsner then asked about the property across from her home that constantly has garbage around it. Mr. Brawer said that he is aware of this and has sent warning letters. The Board will go by and take a look at the situation.

Ms. Switzer then asked about putting up her hurricane shutters for an extended period of time since they will be out of town. Mr. Brawer informed the Board that he has talked with the city Fire Marshall and that the city is allowing this as long as they register and that nobody is living in the house. The Board is willing to follow the city’s lead on this and asked that Mr. Weinberg draft up a MOTION for the next meeting.

Mr. Barry Mintzer of 12120 Eagle Trace Blvd. North read a statement concerning the MOTION that was passed at the last meeting for the removal of the speed hump on Eagle Trace Blvd. North and Las Colinas Way. His statement dealt with the history of those speed humps and how they were designed and the placement determined by a traffic engineer. He asked that the Board consider rescinding the MOTION and keeping the speed hump in place.

Mr. Bruce Harris of 11988 Classic Drive, Mr. Larry Silversmith of 12301 Eagle Trace Blvd. North and Mr. Norman Weigen of 2000 Classic Drive also spoke in support of Mr. Mintzer’s statement.

Mr. Berk made the following MOTION:

I make a MOTION to rescind the MOTION that was passed at the Board of Governors meeting of March 20, 2007 to remove the speed bump along Eagle Trace Blvd. North and Las Colinas Way and to hold a one year moratorium on the installation of any additional speed bumps.

The MOTION was seconded by Mr. Eisensmith and PASSED 3 YES and 1 NO. Mr. Morrow voted against the MOTION.

Mr. Weigen spoke about a conversation that he had with Sergeant Joseph Barbuto of the Coral Springs Police Department. He stated that the police department is willing to put a “speed cart” in the community and would be willing to work on other methods of slowing down speeders. Mr. Friedman invited Mr. Weigen to join him and speak at a City Commission meeting.

Mr. Brawer has been in contact with Sergeant Barbuto and has worked with him on the placement of the cart.

ADJOURNMENT

The meeting was adjourned at 9:30pm. The next meeting is scheduled for June 19, 2007.

Respectfully submitted,

Louis Brawer
Property Manager