BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, May 19, 2009 – 7:30 P.M.
T.P.C. Eagle Trace Clubhouse

 

President Marty Friedman called the Regular Meeting to order at 7:30 p.m.  Those directors present were Mickey Berk, Harvey Morrow, Renee Waltz, , and Ted Scatcherd

Absent: Jeff Eisensmith

Management: Lou Brawer

Frank, Weinberg & Black: Steve Weinberg Esq.

Mr. Friedman opened the meeting by thanking everyone for attending this meeting especially with the weather.

He reported that three or four people have submitted their names for the open Board position. Jeff Eisensmith, Mickey Berk, and Ed McCluskey will set up interviews and then make a recommendation to the Board.

The Architectural Review Committee has been expanded and will be meeting on a regular basis.

Finally Mr. Friedman reported that Mr. Josephson has been asked to work with Mr. Brawer on the 2010 budget and with hurricane preparation.

 

APPROVAL OF THE MINUTES

Mr. Friedman asked that a MOTION be made to accept the Minutes from the Regular Meeting held on April 21, 2009.
A MOTION was made by Mr. Scatcherd and seconded by Mr. Morrow to approve the Minutes of theses meeting. THE MOTION PASSED 5 YES and 0 NO.

FINANCIAL REPORT

 

Since Carol Eskew from Goldman & Juda was not present Mr. Brawer presented the Financial Report for April 2009.

For the month of April 2009 the Master Association was under budget by $9,695. Year to date the community is under budget by $7983.

The Community Reserves as of March 31, 2009 is $569,434.

Mr. Brawer reported that he and his staff are working very hard not to spend unnecessary monies and to keep budget items in line. Mr. Friedman thanked him and his staff for working so hard for the good of the community.

NW 13th MANOR CUL-DE-SAC LANDSCAPING

Mr. Brawer reported that he has received emails from the residents concerning the landscaping on this island. It was reported that cars were parking on the far end and dealing drugs. They were hidden from view because the plants are tall. It was also reported that rodents were nesting within the dense plant material.

Mr. Wayne Martin added that the plants are old and in poor condition and asked that the Board authorize replanting as soon as possible.

A MOTION was made by Mr. Scatcherd and seconded by Mrs. Waltz to spend $1625.00 to have Potter Lawn and Landscaping re landscape the island per their proposal. MOTION PASSED 5 YES and 0 NO.

ON STREET PARKING

Mr. Brawer reported that he has received requests that the Board relax the on street parking rules for the summer as has been done in the past. The Board had some discussion and decided to allow Mr. Brawer relax the rules as he sees fit.

Mr. Brawer said that in previous years this has never created a problem and that the change is not announced. Also those cars that create a hazardous condition or who block a driveway will still receive a violation sticker.

PROPERTY MANAGERS REPORT

 

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:

    1. Mr. Brawer started off by giving the Board an update on the installation of the transponder system. He reported that everything is moving ahead on schedule. The readers at the North and East Gates are working perfectly. The West Gate reader still needs some minor work which will be completed this week. Next week Board members will be able to get their transponders as they will be used as a test group to make sure the system is running correctly.
    2. The landscaping project that was authorized two months ago have been completed. Most comments have been positive. The two concerns form the last meeting were addressed and the Board was satisfied that the plant choice was fine.
    3. Neighborhood Association operations continue smoothly. Collections are fine and their cash flow is adequate to handle their obligations.
    4. Mr. Brawer reviewed the holiday schedule for the Recreation Center which will have normal hours on Saturday and Sunday and daytime hours on Monday.
    5. The gates will observe holiday rules for Memorial Day.
    6. Finally Mr. Brawer reviewed two promotions that TPC authorized for Eagle Trace Residents. The first is for a round of golf for $45.00. The second promotion is a $2500 reduction in a new member initiation fee. Mr. Friedman thanked TPC for becoming such a good neighbor and hopes that more promotions will be offered over time.

 

ARC REPORT

 

Mr. Brawer presented the ARC report for the Committee and explained the different applications.

A MOTION was made by Mr. Morrow and seconded by Mr. Scatcherd that the ARC report be accepted as recommended by the committee. MOTION PASSED 5 YES and 0 NO.

AUDIENCE COMMENTS

 

Mr. Friedman opened the floor to Audience Comments.

There was a discussion again about speed humps and it was recommended that a speed hump be placed on Augusta Terrace and Eagle Trace Blvd. East.

A MOTION was made by Mr. Berk and seconded by Mr. Morrow to install a speed hump on Augusta Terrace and one on Eagle Trace Blvd. East at a cost not to exceed $2700 for both. MOTION PASSED 5 YES and 0 NO.

 

 

LEGAL REPORT

Mr. Weinberg reported that there are currently 73 collection matters with his office.

Mr. Weinberg then explained some of the different collection issues and what the community can expect in the near future.

NEXT MEETING

 

There was a discussion about the need for a meeting in June and it was decided to hold off on this meeting especially since Mr. Brawer and his staff will be very busy with the transponder project.

The next Regular meeting of the Board of Governors will be held in early August unless there is an emergency that needs to be handled. . The meeting will be held at the TPC Eagle Trace Clubhouse.

ADJOURNMENT

 

The meeting was adjourned at 8:30pm.

Respectfully submitted,

Louis Brawer
Association Manager