BOARD OF GOVERNORS ANNUAL AND REGULAR MEETING
MINUTES
THURSDAY, MARCH 18, 2010 – 7:00pm
T.P.C. Eagle Trace Clubhouse

President Marty Friedman called the Annual Meeting to order at 7:00 p.m.  Those directors present were Mickey Berk, Harvey Morrow, Renee Waltz, Jeff Eisensmith, Luisa Geilen (arrived at 7:10pm), and Ted Scatcherd

Absent: None

Management: Lou Brawer

Accountant: Carol Eskew, Goldman, Juda, and Eskew

Attorney: Steve Weinberg, Frank, Weinberg, and Black

Mr. Friedman opened the meeting by thanking everyone for attending this meeting. He then went on to ask if there was a quorum present either through proxy or in person.

Mr. Brawer reported that there was not a quorum present as the total proxies and those present totaled 229.

Since the Annual Meeting and election cannot be held the Annual Meeting was adjourned at 7:05pm.

Mr. Friedman then opened the Regular Board Meeting.

He said that he was sorry that again this year an election could not held and felt that this was caused either by the Board doing a good job or because of apathy.

APPOINTMENT OF OFFICERS

Mr. Friedman announced that he was no longer interested in being the President of the Association and that he would like to make a MOTION to nominated Mickey Berk to serve as President for 2010-2012. The MOTION was seconded by Mr. Morrow and PASSED 7 YES and 0 NO.

Mr. Eisensmith made a MOTION to appoint Mr. Morrow as Vice President. The MOTION was seconded by Mr. Berk and PASSED 7 YES and 0 NO.

Mr. Scatcherd made a MOTION to appoint Mr. Eisensmith as Treasurer. This MOTION was seconded by Mr. Morrow and PASSED 7 YES and 0 NO.

Finally Mr. Friedman made a MOTION to appoint Mrs. Waltz as Secretary. MOTION was seconded by Mr. Eisensmith and PASSED 7 YES and 0 NO.

APPROVAL OF THE MINUTES

Mr. Berk asked that a MOTION be made to accept the Minutes from the Regular Meeting held on January 21, 2010.
A MOTION was made by Mr. Friedman and seconded by Mr. Morrow to approve the Minutes of this meeting. THE MOTION PASSED 7 YES and 0 NO.

PRESIDENT’S REMARK

Mr. Berk started off his remarks by thanking everyone for attending tonight and thanked his fellow Board members for the trust they placed in him.

He stated that there are some very tough times still ahead for the community and a lot of work will need to be done to keep our community in good shape. This past winter was very tough and repairs to our landscaping will need to be done as a result.

Mr. Berk promised to start immediately meeting with our current vendors to make sure that the community is getting its money’s worth and that contracts are trimmed wherever possible.

Finally Mr. Berk thanked Mr. Friedman for his years of service as President and looks for him staying involved in many of the tough decisions that will need to be made.

FINANCIAL REPORT

Carol Eskew from our accounting firm presented the financial report for February, 2010.

For the month of February 2010 the Master Association was under budget by $3559. Year to date the community is under budget by $16,263.  

The Community Reserves as of February 28, 2010 is $583,388.

Mr. Berk reported that he has asked Mr. Brawer for reports on the following:
            1.) Breakdown for landscaping contract
            2.) Breakdown of security contract
            3.) Breakdown of all vehicles including expenses and uses

ASSOCIATION MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:

1. Mr. Brawer started off his report by thanking Mr. Friedman for all his help over the past several years.
2. Mr. Brawer talked about the current maintenance projects which included:
1. The repainting of all lines on the streets which should be completed sometime in April.
2. New street reflectors are being installed where needed.
3. Fire hydrants are being repainted.
4. Street signs are being cleaned and an inventory of sign that need to be refaced is being made.
5. Leaf removal and drain cleaning is an ongoing project.
6. Pressure cleaning is also being done when time allows.
3. The office has been working on the various Annual Meetings and elections for the Neighborhood Associations. Three of the Neighborhoods had quorums and were able to hold their meetings.
4. The 2009 audit and tax return has been completed and is available for inspection by residents. A mailing announcing this will be sent out shortly.
5. Neighborhood Association projects:
1. Georgetown – landscaping of front entrance
2. Ascot Villas – repair work to mailboxes and painting of front sign and wall
3. Glen Condo – replacement of flat roofs
4. Hampton’s – resident request for speed humps which will be addressed at their next meeting
6. The following were elected Neighborhood Association Presidents:
1. Ascot Villas – Larry Budde
2. Eagle Landing – Shelley Barthalomew
3. Glen Condo – Steve Sauer
4. Georgetown – Marty Friedman (elections will be held in September
5. Hampton’s – elections will be held on March 25th
7. Monthly inspections for March will be completed next week
8. Bids are being solicited for roof cleaning.
9. Properties owned by Eagle Trace Realty Holdings were reviewed:
1. 12688 Classic Drve – bank is ready to foreclose on us and tenant will be moving to 12468 NW 19th Place
2. 12344 Classic Drive – rented
3. 1970 Las Colinas Way – not able to be rented due to roof condition
4. 12468 NW 19th Place – property ready for tenant move in
10. Landscaping projects on hold due to weather
11. New Site Supervisor has been appointed by United Global. His name is Chris Curran.
12. Tailgating problem seems to be getting better and the number of broken gate arms is way down.
13. Lines on the tennis courts are being replaced. This work is being done by two staff members of the Coral Springs tennis center.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications.

A MOTION was made by Mr. Morrow and seconded by Mr. Berk that the ARC report be accepted as recommended by the committee. MOTION PASSED 7 YES and 0 NO.

.

APPOINTMENT OF NOMINATING COMMITTEE

Mr. Berk asked if Mr. Friedman would serve as the chairperson of the Nominating Committee for the 2012-2014 Master Association election. Mr. Friedman agreed and said that he would establish a full committee as it gets closer to the next election. His recommendation will be brought to the Board for their approval.

NEW BUSINESS/AUDIENCE COMMENTS

Mr. Morrow brought up the need for a change in our election procedures so that the Board would be elected on staggered bases. There was some discussion but no specific plans or MOTIONS were made.

Mr. Ira Josephson informed the Board that there is a plan being started to have the entire Board recalled. The reason for this:

1. The contract for security services was awarded to United Global without competitive bidding.
2. Money from Reserves was not being used for the specific uses as outlined in our Financial Report.

Mr. Weinberg asked that the Board not comment on Mr. Josephson’s comments until he had an opportunity to research his allegations.

LEGAL REPORT

Mr. Weinberg started his report by talking about one unit owner that asked that we not move forward on forcing him to clean his move. He stated that he is still working with his insurance company and that cleaning the roof at this time could cause more damage. The Board will hold off until advised differently by the attorney.

Mr. Weinberg gave each of the Board members copies of his collection report and reported the following current statistics:
                        Association Foreclosures   19 (3 paid in full and 3 in stipulation)
                        Bankruptcies                                    1
                        Bank Foreclosures              48 (19 of which are current with Assoc.)
                        Association Liens                18 ( 5 of which have been paid in full)
                        Collection Letters                 27 (16 of which have been paid in full)

Since the last Board meeting $25,378 have been collected in past due assessments.

The Board then asked Mr. Weinberg questions on particular units and advised which units he needs to move forward with. 

NEXT MEETING

The next Regular meeting of the Board of Governors will be held on Thursday, April 22, 2010 at 7:00pm. The meeting will be held at the TPC Eagle Trace Clubhouse.

ADJOURNMENT

The meeting was adjourned at 8:50pm.

Respectfully submitted,

Louis Brawer
Association Manager