BOARD OF GOVERNORS ANNUAL, ELECTION, AND REGULAR MEETING
MINUTES
Tuesday, March 28, 2006 - 7:30 P.M.
T.P.C. Clubhouse

Vice President Mickey Berk called the Annual Meeting to order at 7:30 p.m. Those directors present were, Mickey Berk, Harvey Morrow, Nancy Frank, Ted Scatcherd, Marty Friedman.

Absent: Ira Josephson and Mark Mills

Management: Lou Brawer

Frank, Weinberg & Black: Steve Weinberg Esq.

Goldman, Juda, Martin & Eskew: Carol Eskew

Mr. Berk opened the meeting by thanking everyone for attending this Annual Meeting.

Mr. Berk announced that the voting was closed at 7:35pm.

Mr. Berk asked if there was a quorum of the membership present either in person or by proxy. Mr. Brawer reported that 95 proxies were received prior to the meeting and two residents were present therefore no quorum was obtained. Because there was no quorum the election could not be held and the current Board members remain in office. Mr. Berk instructed Mr. Brawer not to open the ballots and to have them destroyed.

Mr. Berk then moved to adjourn the Annual Meeting at 7:45pm

The regular Board meeting was then called to order.

Mr. Berk announced that he has received a resignation letter from Ira Josephson and asked for a MOTION to accept this resignation

A MOTION was made by Mr. Morrow and seconded by Mr. Scatcherd to accept Mr. Josephson's resignation. MOTION PASSED 5 YES and 0 NO.

Mr. Berk thanked Mr. Josephson for all his hard work on behalf of the Association and express his regrets that he will not continue.

APPROVAL OF THE MINUTES

Mr. Berk asked that a MOTION be made to accept the Minutes from the Regular Meeting held on February 9, 2006.
A MOTION was made by Mrs. Frank and seconded by Mr. Morrow to approve the Minutes of the meeting. THE MOTION PASSED 5 YES and 0 NO.

FINANCIAL REPORT

Carol Eskew from Goldman & Juda read the Financial Report for January 2006.

For the month of January, 2006 the Master Association was over budget by $24,557. This includes $46,506 in hurricane related expenses.

Tennis expenses for the month were $4,499.

The Community Reserves as of January 31, 2006 are $790,695.

INSURANCE UPDATE

Mr. Brawer introduced Mr. Ralph Russo, the insurance agent for the Association, who was asked to attend the meeting to bring the Board up to date on our insurance situation.

Mr. Russo started off by reporting that our current carrier, Philadelphia Insurance has cancelled all of their Florida policies within 30 miles of any coastline which basically means that they will not be writing policies in Florida.

Mr. Russo passed out summary sheets (copy attached) which shows where our insurance will be in 2006 - 2007. The coverage for our property will cost $65,651.12 and our liability coverage will be $30,376.50.

Mr. Russo went on to state that he is still waiting to find out what property will and will not be covered but warned the Board to expect many items covered under our current policy to be excluded.

The Board held some discussion on the above mentioned numbers and will continue to investigate other coverage even after the policy takes affect.

A MOTION was made by Mr. Morrow and seconded by Mr. Scatcherd to accept the proposal made by Mr. Russo with a total cost of all insurance (excluding employee health insurance) not to exceed $120,000. MOTION PASSED 5 YES and 0 NO.

LEGAL REPORT

Mr. Weinberg reported that there are only 5 collection matters with his office:
1 settlement
1 bank foreclosure
2 liens
1 unit owner that came out of bank foreclosure and the Association will now start their legal actions.

Mr. Weinberg reported that he has been in contact with the attorney for Venetian Isles and he seems to be satisfied with the number of tennis courts. Mr. Weinberg will now work to get something in writing from them.

ARCHITECTURAL VIOLATIONS

Mr. Brawer brought the Board up to date on the architectural violations that have been turned over to Mr. Weinberg's office. The following units were included:
12366 Classic Drive - New owners have taken title and have already started to clean up both the inside and outside of the house.
2138 Sea Pines way - The required work has been completed on this house.
1940 Hartford Way - No additional work has been done to the exterior of this property. Mr. Weinberg will follow up.
11977 Winged Foot Terrace - The owner of this property contacted Mr. Brawer and informed him that additional shrubs have been placed in front of both the statue and the fountain. Mr. Brawer reported that indeed these shrubs were installed and should be fine once they are allowed to grow.
1900 Merion Lane - No change since last month.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer's report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) The street sign replacement project has begun and should be completed over the next several weeks.
2.) The curb repairs that were authorized at the last meeting have been completed.
3.) The sod installation (3 truck loads) has been completed. Nina Potter will advise the Board next month on what additional sod is still needed to complete the exterior of the community.
4.) Mr. Brawer and Potter have chosen Red Leaf Begonias as this year's summer annuals. The installation will begin on March 29, 2006 and will be completed by the end of the week.
5.) Mr. Brawer reviewed several other projects that the Board will need to consider in the near future:
a. Berm along Eagle Trace Blvd. West along the North side of the street.
b. The cul-de-sacs on
i. NW 16th Court
ii. NW 18th Manor
iii. Oakmont Terrace
6.) Twin Tree Service has completed the tree trimming project.
7.) The Tennis Center gazebo is in the process of being demolished and this will be completed by the end of the week. Potter Landscaping will go in after and replace the trees that were removed and replace the sod that was destroyed.
8.) Wackenhut has loaned the Association a speed cart that was placed along Eagle Trace Blvd. West. We will receive a report for this cart showing the average speed along that stretch. The cart will be moved to another location shortly.
9.) The speed humps that were authorized for near Steeplechase are on backorder and should be shipped shortly.
10.) Mr. Brawer reported that he is planning on getting another newsletter out within the next month. The subjects will include:
a. ARC Issues
b. Tennis Center Plans
c. Security Cameras
d. Election Results
11.) Mr. Brawer asked the Board if they were interested in planning a community party for sometime in May. He was told to go ahead and start planning it.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications.

Since there was a very large number of applications Mr. Brawer spent a short amount of time just reviewing the applications that the committee did not recommend for approval and steps that are being done to have these homeowners correct their applications. Mr. Brawer has been in contact with these residents and all have agreed to re-submit.

A MOTION was made by Mr. Friedman and seconded by Mr. Morrow that the ARC report be approved as recommended by the committee. MOTION PASSED 5 YES and 0 NO.

APPOINTMENT OF THE NOMINATING COMMITTEE

Mr. Berk announced that the last official act of the current Board is to appoint the Nominating Committee that will serve till the election in March of 2008. Mr. Berk asked Mr. Marty Friedman if the current committee would be willing to stay on for another term. Mr. Friedman responded that they would.

A MOTION was made by Mr. Berk and seconded by Mrs. Frank that Marty Friedman, Dr. Ron Cohen, Harvey Morrow, and Richard Rosenbloom be appointed to the Nominating Committee through March, 2008. MOTION PASSED 5 YES and 0 NO.

Mr. Friedman said that it is time to start looking for some new people to serve on this committee and he will work on this.

NEW BUSINESS & AUDIENCE COMMENTS

Mr. Mark Goldberg asked the Board to make some contingency plans so that if the East Gate is again broken for a long period of time that there will not be as much hardship for residents. He suggested that maybe officers be asked to stay over their shifts to help out during the busy times. Mr. Brawer was asked to look into this.

Mr. Steve Kasmir reported to the Board two problems;
1.) Someone is feeding wild cats in front of the Maintenance Building along Eagle Trace Blvd. West. Mr. Brawer said that he has been told that this is a resident of Steeplechase but he will talk to the TPC Maintenance Supervisor to make sure his employees are not involved.
2.) He asked that the TPC be talked to about running their blowers at 6:00am to clean the parking lot. Mr. Brawer said he will address this with them also.

Mr. Friedman said that it is very important and necessary that the Board start to look for some new people to get involved with Board activities and committees.

BOARD PRESENTATIONS

Mr. Brawer was given the floor and he presented each of the Board members with a glass plaque and the thanks of the entire community for all their hard work during the past years.

Mr. Brawer went on to make a special presentation to Mr. Josephson for all his hard work as Treasurer and President.

Mr. Berk said that this Board has a lot to be proud of and that Eagle Trace is a terrific community that has become a model for other communities in South Florida.

ELECTION RESULTS

Since there was not a quorum no election results were announced.

ELECTION OF OFFICERS

A MOTION was made by Mr. Berk and seconded by Mrs. Frank that Marty Friedman be elected as President. MOTION PASSED 5 YES and 0 NO.

A MOTION was made by Mr. Scatcherd and seconded by Mr. Morrow that Mickey Berk be elected as Vice President. MOTION PASSED 5 YES and 0 NO.

A MOTION was made by Mr. Morrow and seconded by Mr. Friedman that Mrs. Nancy Frank be elected as Secretary. MOTION PASSED 5 YES and 0 NO.

A MOTION was made by Mrs. Frank and seconded by Mr. Berk that Mr. Harvey Morrow be elected as Treasurer. MOTION PASSED 5 YES and 0 NO.

CHECK SIGNATURES

A MOTION was made by Mr. Friedman and seconded by Mr. Berk to have the following officers be signers on all Eagle Trace Bank and Reserve accounts.
Marty Friedman
Mickey Berk
Harvey Morrow
Nancy Frank

MOTION PASSED 5 YES and 0 NO.

Mr. Brawer was instructed to work with Carol Eskew on updating all the accounts.

BOARD ORIENTATION

Mr. Brawer passed out and went over Orientation Notebooks that were prepared for each Board member.

PRESIDENT'S REMARKS

Mr. Friedman thanked everyone for attending tonight's meeting. He informed the Board that the April meeting will be a very busy one.

He hopes to be able to work with the city on establishing a committee to work as a liaison between the private communities and the city.

Finally he reported that he attended the open meeting concerning the Sawgrass Expressway. Construction is scheduled to start in May and the first part will be the construction of the sound wall.

NEXT MEETING

The next meeting of the Board of Governors will be held on Tuesday, April 18, 2006 at 7:30pm. The meeting will be held at the T.P.C.

ADJOURNMENT

The meeting was adjourned at 8:25pm.

Respectfully submitted,

Louis Brawer
Property Manager