BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, March 20, 2007 – 7:30 P.M.
TPC Eagle Trace

President Marty Friedman called the meeting to order at 7:30 p.m.  Those directors present were, Marty Friedman, Harvey Morrow, Nancy Frank (arrived at 7:40pm) and Ted Scatcherd and Renee Waltz.

Absent: Mickey Berk, Mark Mills,

Management: Lou Brawer

Attorney: Steve Weinberg Esq.

Mr. Friedman opened the meeting by thanking everyone for attending tonight’s meeting.

Mr. Friedman touched on the following topics during his remarks:

1. He reported that he is pleased with the audience for tonight’s meeting.
2. He reported that later in the meeting the Board will receive a report on some additional signs that hopefully will help the problem with the NW 126th Way and Eagle Trace Blvd. West intersection.
3. Finally, Mr. Friedman reported that he and several other residents went to the City Council to request that the music speakers from Our Town be turned so that the music does not blast toward Classic Drive and Georgetown. The city was able to accommodate the request.

Since tonight’s meeting will be busy Mr. Friedman ended his remarks and started on normal business.

APPROVAL OF THE MINUTES

Mr. Friedman asked that a MOTION be made to accept the Minutes from the Regular meeting held on February 20, 2007.

A MOTION was made by Mr. Morrow and seconded by Mrs. Waltz to approve the Minutes of this meeting. THE MOTION PASSED 4 YES and 0 NO.

FINANCIAL REPORT

Mr. Brawer presented the following Financial Report since a representative from Goldman, Juda, Martin, and Eskew was not present:
 
                        For the month of January, 2007 the Master Association was under budget by $9915.
                        Year to date the Master Association is under budget by $9915.
                        The Reserves for the community as of January 31, 2007 are $597,039.

Mr. Brawer mentioned that the “under budget” from 2006 has not yet been moved into the Reserve Account. This could not be done until the year end audit was completed.

Mr. Brawer also reported that during the month of January the community paid for part of the basketball court construction and the new playground. Two new vehicles were also purchased. This money all come from Reserves.

LEGAL REPORT

Mr. Weinberg presented his report which touched on the following topics:

1. He first brought the Board up to date on collections. Currently there are 6 matters in his office:
1. 2 matters have paid in full
2. 2 matter has had a lien filed
3. 1 unit is in bankruptcy
4. 1 unit is in the middle of a bank foreclosure
2. He then reported on the matter of two residents in dispute over hedges. He said he wrote a letter to the other attorney offering to sit down with the parties to try to work the matter out. He feels that the Association should not be involved in legal action unless we are dragged into it. He stated case law that shows that if a hedges goes over the property line that the property owner has the right to cut it.
3. He then mentioned the resident that has a covered van with signs parked in their driveway as well as a trailer parked on the side of their house. He has written a letter and is waiting for a response.
4. Mr. Weinberg then reported on the resident that was violating the pick up truck rule and had their gate openers turned off. He has spoken to the resident who promised to follow the rules from now on. The gate openers are no tuned on.
5. Finally Mr. Weinberg reported that the resident with the painted roof finally has contacted him and plans on signing the agreement in the very near future.

EAGLE TRACE LANDSCAPING MASTER PLAN

Nina Potter of Potter Lawn and Landscaping reported that she has met with one architect concerning the landscaping at the North Gate and has contacted two others. She will have proposals for design services by the next meeting.

DANGEROUS STREET

Mr. Brawer brought the Board up to date with the proposal for planting trees in the area in front of Georgetown along Burning Tree Lane where it merges with Classic Drive.

A MOTION was made by Mr. Scatcherd and seconded by Ms. Waltz to spend up to $4,500 for the installation of 6 20 foot Live Oak Trees in the area outside of Georgetown along Burning Tree Lane where it meets Classic Drive. The work will be performed by Potter Lawn and Landscaping and will include staking, mulching, and watering in of the trees. The trees will be guaranteed for one year. Installation will be completed within 14 days. MOTION PASSED 4 YES and 1 NO. Mrs. Frank voted against the MOTION.

After the MOTION was made there was discussion on the placement of the trees and Ms. Potter explained what she felt was the best placement. It was agreed to go with Ms. Potter’s suggestion.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review

The following issues were covered in Mr. Brawer’s report:

1. The speed humps, located on Eagle Trace Blvd. North between Classic Drive and Eagle Trace Blvd. East that were approved at the last meeting have been installed.
2. Mr. Brawer then reported on the proposed signs that would go on Eagle Trace Blvd. West near NW 126th Way and near NW 127th Avenue. There was much discussion as to the wording of these signs and other alternative methods of slowing down the traffic near these areas.
1. Ms. Waltz suggested that on the corner of NW 127th Avenue and Eagle Trace Blvd. that we paint a crosswalk and put up crosswalk signs since so many school buses stop at that corner.
2. Mr. Weinberg said that he is concerned about using the term “dangerous” since there have been no incidents at either spot.
3. Mr. Friedman suggested that we have a sign with a sideways “T” and a “+”.
4. Mr. & Mrs. Dovgin asked about speed bumps or a stop sign at NW 126th Way.
5. Finally Mr. Weinberg suggested a flashing yellow light.

A MOTION was made by Mr. Morrow and seconded by Ms. Waltz to spend up to $2000 for the painting of a cross walk at Eagle Trace Blvd. West and NW 127th Avenue, the installation of two (2) signs stating “15 MPH Intersection Ahead” and the hiring of a traffic engineer to help find a permanent solution at both intersections. MOTION PASSED 5 YES and 0 NO.

1. Mr. Brawer then continues his report by talking about the basketball court construction. He reported that the fence work is just about completed and that the backboard poles should be set this week. Once these two items are completed then the painted surface and lines can be installed and the courts can be completed. He felt this should take about two more weeks.
2. Mr. Brawer reported that the playground is about 95% completed and that children have already started to use it. Next weekend the installation company will be back to do the final touches at which time everything will be ready to go.
3. Mr. Brawer then talked reported on inspections. For the month of February there were
1. 23 1st Notices issued
2. 38  2nd Notices
3. 31  Final Notices
4. Mr. Brawer then reported that he has seen an increase in Coral Springs Police traffic for patrols. He is working with them on other policing methods.
5. The gatehouse and patrol car cameras are all working and have been helpful is resolving several gatehouse disputes. There have been no incidents that required the use of the car camera.
6. The event for Coral Springs Christian Academy on February 23, 2007 was a big success and they were very appreciative to the community for the use of the tennis courts.
1. Mr. Brawer then reported on the current insurance situation for the community since most of our policies come due in April. All premium amounts stayed basically the same as last year and since the Board voted not to renew the windstorm policy our total insurance package will decrease from $118,344 to $62,686 for 2007 – 2008. This figure does not include employee health insurance and Workmen’s Compensation Insurance which do not renew till later in the year.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications.

A MOTION was made by Mr. Morrow and seconded by Mr. Scatcherd that the ARC report be accepted as recommended by the committee.  MOTION PASSED 5 YES and 0 NO.

NEW BUSINESS & AUDIENCE COMMENTS

Mr. Gary Schneider addressed the Board about the possibility of residents using the playground for private birthday parties. The Board did not seem to have any problems and they asked Mr. Weinberg to work on a “Use Agreement” that the residents would be required to sign. They also asked Mr. Brawer to work out the other logistical issues.

Mr. Schneider said that he would like to use it sometime in early April and the Board said that this would not be a problem.

Finally it was suggested that a damage deposit be required and that parties only be allowed during specific hours.

The Board was asked if there was a name to this area and it was suggested that we have a “Name the Park” contest and that the contest be announced in the next newsletter.

Ms. Waltz asked if the sidewalk, which ends at the small maintenance shed can be extended into the parking lot area so that children do not have to walk or ride in the street to get into the recreation area. Mr. Brawer said he will see if this is something that the staff can do or if a contractor will be necessary. If a contractor is necessary he will get some prices for the Board to review.

Mr. Morrow then made a MOTION to spend up to $2000 to remove the speed hump on Eagle Trace Blvd. North at Las Colinas Way and to place a one (1) year moratorium any the installation of any additional speed bumps. The MOTION was seconded by Mr. Scatcherd.

Mr. Friedman opened the floor up to discussion of the MOTION and finally called for a vote on the MOTION. The MOTION passed 3 YES and 2 NO (Mr. Friedman and Ms. Waltz voted against the MOTION.)

It was suggested that the removal of this speed hump be included in the traffic engineering study that was requested earlier since this was one of the speed bumps that was recommended by the traffic engineer back in 2000.

ADJOURNMENT

The meeting was adjourned at 8:50pm. The next meeting is scheduled for April 17, 2007.

Respectfully submitted,

Louis Brawer
Property Manager