BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, June 19, 2007 – 7:30 P.M.
T.P.C.  Clubhouse

President Marty Friedman called the meeting to order at 7:30 p.m.  Those directors present were, Marty Friedman, Harvey Morrow, Nancy Frank, Jeff Eisensmith, Ted Scatcherd, and Renee Waltz.

Absent: Mickey Berk.

Management: Lou Brawer

Accountant: Carol Eskew from Goldman and Juda

PRESIDENT’S REMARKS

Mr. Friedman opened the meeting by thanking everyone for attending. He informed the Board that he has had a conversation with one of our State Representatives concerning legislation dealing with traffic enforcement within gated communities. He hopes to have more to report in the near future.

APPROVAL OF THE MINUTES

Mr. Friedman asked that a MOTION be made to accept the Minutes from the Regular meeting held on May 22, 2007.
A MOTION was made by Mr. Scatcherd and seconded by Mr. Eisensmith to approve the Minutes of this meeting. THE MOTION PASSED 6 YES and 0 NO.

ARCHITECTURAL APPEAL FOR ROOF OF 1745 EAGLE TRACE BLVD. EAST

Mr. Friedman introduced Mrs. Francis Fazzano of 1745 Eagle Trace Blvd. East who was turned down by the Board at their last meeting for a new roof. Since that meeting they came back with another design which the Architectural Review Committee also recommended not be approved.

Mrs. Fazzano showed the Board samples of her tiles and how she hopes they would look like on the roof. Pictures of the house were also shown.

After some discussion the Board recommended that Mrs. Fazzano work with the Architectural Review Committee’s representative. After some discussion the committee representative announced that they had worked out a three color blend that both the resident and the committee would be happy with.

A MOTION was made by Mr. Scatcherd and seconded by Mr. Eisensmith to accept this design provided that Mr. & Mrs. Fazzano can show the Board that the tile selection is approved by the city’s Community Development Departrment. MOTION PASSED 6 YES and 0 NO.

FINANCIAL REPORT

Carol Eskew from Goldman & Juda presented the following Financial Report for May, 2007:
                        For the month of May the Master Association was under budget by $5,919.
                        Year to date the Master Association is under budget by $34,248
.
                        The Reserves for the community as of May 31, 2007 are $730,871.

Mrs. Eskew announced that our community is doing very well in all financial aspects including collections. She told the Board of four communities that have had to take over units that were foreclosed upon but were not wanted by the 1st mortgage holders.

Since Mr. Weinberg was not present there was no collection report made but Mrs. Eskew assured the Board that collections were very much under control. Mr. Weinberg’s office prepared a written collections report that was given to each Board member.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:

1. Mr. Brawer reported that the road repair at the corner of Eagle Trace Blvd. East and North should be completed by the end of the week. This repair is being paid for by Coral Springs Improvement District.
2. Summer projects are moving forward with our temporary summer help. Projects slated to be done this summer include:
1. Pressure cleaning
2. Street light cleaning
3. Gatehouse painting and cleaning
4. Daily drain cleaning to avoid flooding
5. Yearly photographs of every home within the community
3. Mr. Brawer then reviewed our hurricane preparation plans which include:
1. The testing of all gatehouse generators which are now ready to go at a moments notice.
2. “Emergency Response Team” shirts are in stock and ready.
3. Water and drinks are being purchased and will be available within the next several weeks.
4. All vendors have assured the community that we are number one of their commitments. These include:
1. Potter Lawn and Landscaping
2. Twin Tree Service
3. Miele Brothers
4. Landscape Art (landscaper for Georgetown)
5. All two way radios are operational and ready to go
6. Hard copies of guest lists will be printed on July 10, 2007 and placed in each gatehouse.
4. Next Mr. Brawer reported that he will be meeting with Nina Potter and the landscape Architect in the next two weeks to start work on the designs for the gates and the medians. It is hopes that designs will be available for the August meeting.
5. Other landscaping issues that Mr. Brawer touched on included:
1. Annuals which will be changed in the beginning of August.
2. Proposals will be brought before the Board after hurricane season for the renovations of several cul-de-sacs.
3. Broward Beautiful grant application has been submitted and we will hear the results in September.
6. Mr. Brawer brought up a concern with the speed bumps along Eagle Trace Blvd. North just inside the North gate. He asked permission to install some type of hedge material along each side. He was told to go ahead with this.
7. The Recreation Center is being well received and all the facilities are being used and enjoyed by the residents.
8. Mr. Brawer showed photographs of the two auto accidents that occurred recently. He provided each Board member with copies of the police report. He also reported that he has submitted a bill to the resident that destroyed a street sign and has been assured that the bill will be paid by their insurance company.
9. Finally, Mr. Brawer announced that the annual Halloween Party will be held on Saturday, October 27, 2007.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications. All applications were recommended for approval.

A MOTION was made by Mr. Morrow and seconded by Mrs. Frank that the ARC report be accepted as recommended by the committee.  MOTION PASSED 6 YES and 0 NO.

MANAGEMENT OFFICE GENERATOR

Mr. Friedman reported that he has been working very closely with Mr. Brawer to develop specifications for a generator that will service the Management Office. After looking at diesel, gasoline, and propane generators Mr. Friedman and Mr. Brawer recommended that the Board consider the purchase of a 15kw Propane Generator with a 500 gallon in ground tank.

Mr. Eisensmith made the following MOTION which was seconded by Mr. Scatcherd.

I make a MOTION to install a 15kw Kohler generator with a 500 gallon in ground propane tank at a cost not to exceed $24,000. The generator will be provided by TAW Power Systems, the tank will be provided and installed by Propane USA, all electrical hook ups will be provided by JMD Electric, and site preparation work will be done by Potter lawn and Landscaping. The above price also includes the first year maintenance and monitoring plan. This plan will have an annual cost of $248.00 which includes 400 gallons of propane. Work should be completed within 8 weeks.

THE MOTION PASSED 6 YES and 0 NO.

SIDEWALK FROM SMALL MAINTENANCE SHED AND RECREATION CENTER

Mrs. Waltz suggested at the last meeting that a sidewalk be installed along Eagle Trace Blvd. West from the small maintenance shed to the Recreation Center parking lot. There is currently no sidewalk on this side of Eagle Trace Blvd. West and Mrs. Waltz felt that with more children coming to the Recreation Center that this was necessary to increase safety.

The following MOTION was made by Mrs. Waltz and seconded by Mr. Scatcherd.

I make a MOTION to install a sidewalk along the side of Tennis Court #1 from the small maintenance shed to the Recreation Center parking lot. The walk will be made of asphalt and will be installed over 4 inches of crushed road rock. The work will be performed by King Kote Asphalt at a total cost of $2,365.00.

The MOTION PASSED 6 YES and 0 NO.

NEW BUSINESS & AUDIENCE COMMENTS

Mr. Friedman asked if there was any New Business to come before the Board. Since there was none Mr. Friedman opened the floor up for audience comments and questions. Since no residents were in attendance at this time no issues were brought before the Board.

ADJOURNMENT

The meeting was adjourned at 8:40pm.

Respectfully submitted,

Louis Brawer
Property Manager