BOARD OF GOVERNORS REGULAR MEETING
MINUTES
THURSDAY, JULY 21, 2005 - 7:30 P.M.
T.P.C. Clubhouse

President Ira Josephson called the meeting to order at 7:30 p.m. Those directors present were, Ira Josephson, Mickey Berk, Marty Friedman, and Ted Scatcherd.

Absent: Nancy Frank, Mark Mills, and Harvey Morrow.

Management: Lou Brawer

Attorney: Steve Weinberg Esq.

Mr. Josephson opened the meeting by thanking everyone for attending. He introduced Mr. Perry Dickey of the T.P.C. and thanked him and the officer for the Coral Springs Police for attending.

APPROVAL OF THE MINUTES

Mr. Josephson asked that a MOTION be made to accept the Minutes from the Regular meeting held on June 23, 2005.
A MOTION was made by Mr. Berk and seconded by Mr. Friedman to approve the Minutes of this meeting. THE MOTION PASSED 4 YES and 0 NO.

FINANCIAL REPORT

Mr. Brawer reported that our primary bank changed from Kislak Bank to Banco Popular. Because of this change over the bank statement were late in arriving at Goldman and Juda. This resulted in a delay in the preparation of the June Financial Statement. Carol Eskew of Goldman and Juda expects the Financial statements to be completed next week and will be forwarded to Board members.

NEW BUILDING REPORT

Mr. Josephson reported that the plans for the building are progressing very quickly. The city has approved our site plan and the go ahead was just given to start work on the construction drawings which is what will be needed to start the permitting process and the bidding process.

Yesterday Mr. Josephson, Mr. Friedman, and Mr. Brawer met with the mechanical architect.

Finally Mr. Josephson reported that it now will be necessary to approve the spending of an additional $50,000 to fund the next phase of the planning process. This phase will include:
1.) Construction Drawings
2.) Interior design
3.) Engineering work

Money will also be used to pre-purchase brick and rook tiles so that there is no delay once construction starts.

A MOTION was made by Mr. Berk and seconded by Mr. Freidman to allocate $50,000 from the community Reserves to fund the next phase of the building project. MOTION PASSED 4 YES and 0 NO.

LEGAL REPORT

Mr. Weinberg reported that there is only one collection matter in his office at this time. This is a unit that we are starting foreclosure action on.

The other major legal matter involves a dispute between an insurance company and the Association over an accident at the North gate. The insurance company refuses to pay the full repair cost and Mr. Weinberg advised the Board that a small claim suit might need to be filed. Mr. Brawer reported that he talked to the resident that hired the mover and they will try to help bring the matter to resolution.

Mr. Weinberg apologized to the Board for his offices lack of a timely resolution to this matter and that he will personally handle the case from here forward.

Finally Mr. Weinberg reported that there were three architectural issues that he wrote letters on and said that Mr. Brawer will report on these.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer's report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:

1.) Mr. Brawer reported that no inspections were completed in June or early July due to weather. He expects to have July inspections done next week.

2.) Mr. Brawer reported that the summer painting and cleaning tasks are slowly being accomplished. Heat and rain have slowed the projects down.

3.) The landscaping of the Fairway Wall front has been completed and looks great. Nina Potter is working on a plan for the rear of the sign which looks very overgrown. She is also working on plans for the cul-de-sac on Winged Foot and Colonial.

4.) The Tennis Center is having a slow put positive summer. Summer camps are winding down and ladies fall leagues are gearing up. This year we will again have 15 ladies teams.

5.) Mr. Brawer reported that the rains have taken a major toll on the tennis courts. It might be necessary to have a company come in and re-surface them in October after the hurricane season passes. In the meantime our staff is keeping the courts in the best condition possible.

6.) The current membership of tennis remains at 154. It is anticipated that 12 new members will be starting within the next month.

7.) Hurricane Dennis gave the community its first test of the e-mail notification system. Mr. Brawer reported that he got many positive comments. It was suggested that signs be put up asking for e-mail addresses again.

8.) Finally, Mr. Brawer reviewed the preliminary plans for Halloween. The community party will be held on Saturday, October 29, 2005 at the Tennis Center. Halloween night is Monday, October 31, 2005 and plans are being made for a full compliment of Florida Highway Patrol officers, Wackenhut officers, Eagle Trace staff, and volunteers. More details will be announced at the next meeting.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications. All applications were recommended for approval.

A MOTION was made by Mr. Friedman and seconded by Mr. Scatcherd that the ARC report be approved as recommended by the committee subject to the approval of Mrs. Friedman who was not able to review the applications prior to the meeting. MOTION PASSED 4 YES and 0 NO.

COMMITTEE REPORTS

SOCIAL AND NEWSLETTER

Mr. Brawer reported that the second issue of the newsletter will be published in early August. The focus of the second issue will be the Block Party and hurricane preparation.

Mr. Brawer covered the plans for the Halloween Party in his report and will have more details at the next meeting.

NEW BUSINESS & AUDIENCE COMMENTS

Mr. Josephson opened the floor up to audience comments and new business. Mr. Perry Dickey the new General Manager for the T.P.C. asked to address the Board. He started by thanking the Board and thanked Mr. Brawer for all his help since his arrival. He said that he looks forward to working with the community and hopes that the work that his staff will do can help both the club and the community.

He talked about problems of people being on the golf course and some of the vandalism that has occurred. Mr. Josephson reminded everyone that the club is just like any other resident and the Board cannot do any additional security on their property. He did say that some of the wireless cameras will be used to assist in monitoring the club's facilities.

Mr. Dickey went on to talk about the dangers of people being on the golf course when golfers are present and that was the reason he sent out his letter last month.

Finally, Mr. Dickey reported that the club is working on some promotions to bring more Eagle Trace residents into the club and looks to working with the Board on promoting the club in the future.

Mr. Robert Brands addressed the Board and said that the club needs to do more to work with the residents.

NEXT MEETING

The next meeting of the Board will be held on Thursday, August 25, 2005 at 7:30pm here at the T.P.C. clubhouse. This meeting will be a budget workshop. Mr. Josephson, Mrs. Frank, and Mr. Brawer will be working on the budget during the next month. Mr. Josephson stated that this budget will be a little harder to prepare because the new building will be coming on line mid year and that the operating expenses will need to be factored in.

ADJOURNMENT

The meeting was adjourned at 8:10pm.

Respectfully submitted,

Louis Brawer
Property Manager