BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, July 1, 2004 - 7:30 P.M.
T.P.C. Clubhouse

President Ira Josephson called the meeting to order at 7:35 p.m. Those directors present were, Ira Josephson, Ted Scatcherd, Nancy Frank, Mark Mills and Mickey Berk.

Absent: Joan Casagrande

Management: Lou Brawer

Frank, Weinberg & Black: Steve Weinberg Esq.

Mr. Josephson opened the meeting by thanking everyone for attending.

Mr. Brawer introduced Captain Uylesse Bell as the new site supervisor from Wackenhut. Mr. Brawer explained that it was time to bring in some fresh supervisors. Mr. Schira from Wackenhut briefed the Board on Captain Bell's qualifications.

APPROVAL OF THE MINUTES

Mr. Josephson asked that a MOTION be made to accept the Minutes from the Annual and Regular Meeting held on May 27, 2004.
A MOTION was made by Mr. Berk and seconded by Mr. Scatcherd to approve the Minutes of the meeting. THE MOTION PASSED 5 YES and 0 NO.

FINANCIAL REPORT

Mr. Josephson read a summary of the Financial Report which was presented to all the Board members.

For the month of May, 2004 the Master Association was under budget by $16,159 and the Tennis Center was $752 under budget.

Year to date the Master Association was under budget by $60,738. The Tennis Center is presently at a loss for the year of $10,125.

The Community Reserves as of May 31, 2004 are $748,093.

LEGAL REPORT

Mr. Weinberg reported that there are presently five collection matters in his office: 1 bank foreclosure; 1 community foreclosure; 1 bankruptcies; 1 settlement; and 1 lean that were paid in full.

Mr. Weinberg announced that the resident that had an accelerated payment arrangement had paid in full through the end of 2004.

Mr. Weinberg reported that the permit was issued to Mr. & Mrs. Koussevitzky and that we should see construction starting soon.

The Board then discussed the fountains that were brought before the Board at the last two meeting. Mr. Brawer reported that only one of the three had submitted plans to hide the fountain. The Board instructed Mr. Weinberg to follow up with these residents.

The Board had a discussion concerning allowing commercial trucks and service people to be allowed into the community on Saturday afternoons. It was explained that this rule was put in place during the major construction periods of the community and that there has not been many problems since construction work has been completed. Mr. Brawer further explained that we do not have the means to police this rule especially if the vendor enters prior to the 1:00pm cut off time.

The Board had a discussion of the resident on Eagle Trace Blvd. that has installed a fountain without permission and has broken other rules while renovating their home. Mr. Weinberg will write this resident a letter.

A MOTION was made by Mrs. Frank and seconded by Mr. Berk to allow vendors and service people to enter and be in the community till 5:00pm on Saturday afternoons for a trail period of 60 days. MOTION PASSED 6 YES AND 0 NO.

Mr. Brawer was instructed to implement this rule change but to not advertise it at this time.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer's report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Potter Landscaping has completed work on the following areas:
a. The entrance to The Greens (still need some middle height trees).
b. Cul-de-sac on Las Colinas Way
c. Cul-de-sac on NW 16th Court.
d. Cul-de-sac on Warwick Hills Way
e. Cul-de-sac on NW 13th Court
2.) The trees have been removed from the center medians along Eagle Trace Blvd. West that were not doing well.
3.) The new digital irrigation clocks will be installed within the next two weeks.
4.) Inspections for June 2004 had the following results:
i. 1st Warnings 37
ii. 2nd Warnings 15
iii. Final Warnings 03
5.) The Tennis Center has been busy with summer activities including camps and weekly BBQ lunches on Fridays. Other social events are scaled back for the summer.
6.) Mr. Brawer went on the report that the current membership at the Tennis Center is:
a. Resident Single 31
b. Resident Family 9
c. Non-Resident Single 97
d. Non Resident Family 8
e. Junior 1
f. Deposits (residents 2
g. Deposits (non residents) 13
7.) Mr. Brawer reported that he has started working with Paul Brewer and Associates on costs for the Surface Water Inspections and that he hopes to have additional information at the next meeting.
8.) The first of two electrical panel replacements has been completed and the other is scheduled for July 22, 2004.
9.) Mr. Brawer reported that another gate arm needed to have the gear box replaced.
10.) The vandalism problem has let up somewhat but damage was again done to the Fairway's sign and the sign at the entrance to Georgetown. Mr. Brawer is working very closely with Wackenhut on the situation.
11.) Mr. Brawer again brought to the Board complaints that he has received from residents on Sea Pines and Pinehurst Ways with water pounding in front of their houses.
12.) Finally Mr. Brawer reported that plans for summer projects continue to progress well. Currently the follows items are being scheduled:
a. Pressure cleaning
b. Painting of the Tennis Center (interior)
c. Painting of the Georgetown wall along Classic Drive.
d. Painting on the Greens Entrance Walls.
e. Painting of the East and West gatehouse interiors.
f. Photographing of all houses as a follow up to the project that was completed last summer.
13.) Mr. Brawer informed the Board that the new web sire is up and running. Mr. Eric Ackerman brought his lap top and showed the Board members the site. The Board thanked Mr. Ackerman for all his hard work. It was suggested that a letter be sent to local realtors announcing the web site and that signs be put up at the gates.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications. All applications except one were recommended for approval. This application was tabled since the resident did not give enough information to evaluate their request.

A MOTION was made by Mr. Berk and seconded by Mr. Scatcherd that the ARC report be approved as recommended by the committee. MOTION PASSED 6 YES and 0 NO.

NEW BUSINESS & AUDIENCE COMMENTS

Mr. Brawer presented the results of his questionnaire concerning Capital Improvement Projects. It was decided that the Tennis Center Gazebo would be the next major project that the Board will work on. Mr. Brawer was instructed to start looking for an architect.

The Board will have further discussions on the renovations to landscaping at the North gate at a later time.

NEXT MEETING

The next meeting of the Board of Governors will be held on Thursday, July 29, 2004 at 7:30pm. The meeting will be held at the T.P.C.

On August 26, 2004 there will be a budget meeting at 6:30pm followed by the regular meeting at 7:30pm.

ADJOURNMENT

The meeting was adjourned at 8:55pm.

Respectfully submitted,

Louis Brawer
Property Manager