BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, January 22, 2008 – 7:30 P.M.
TPC Eagle Trace

President Marty Friedman called the meeting to order at 7:30 p.m. Those directors present were, Marty Friedman, Jeff Eisensmith, Harvey Morrow, Ted Scatcherd, Renee Waltz and Mickey Berk.

Absent: Nancy Frank.

Management: Lou Brawer

Attorney: Steve Weinberg Esq.

Accountant: Carol Eskew

Mr. Friedman opened the meeting by thanking everyone for attending tonight’s meeting.

Mr. Friedman reminded everyone that Mr. Brawer needs to be informed by January 28, 2008 if you are planning to run for the Board again. This is necessary so that he can begin to prepare the election materials.

Finally Mr. Friedman reported that there were several security incidents and that Mr. Shira of United Global Security and Mr. Brawer will report on these later in the meeting.

APPROVAL OF THE MINUTES

Mr. Friedman asked that a MOTION be made to accept the Minutes from the Regular meeting held on December 4, 2007.

A MOTION was made by Mr. Eisensmith and seconded by Mr. Berk to approve the Minutes of this meeting. THE MOTION PASSED 6 YES and 0 NO.

FINANCIAL REPORT

Ms. Eskew presented the Financial Report for December 2007 and for the year:

For the month of December the Master Association was over budget by $37,022.
Year to date the Master Association is under budget by $16,937.

The Reserves for the community as of December 31, 2007 are $730,742.

Ms. Eskew reported that our community is again doing very well especially in light of the current economic conditions.

Ms. Eskew then asked that the Board make a MOTION to move all excess funds for 2007 from the Operating Account to the Reserve Account.

Mr. Morrow made a MOTION and it was seconded by Mrs. Waltz to transfer all funds which represent the difference between the 2007 Operating Budget and the actual expenditures to the Eagle Trace Reserve Account. MOTION PASSED 6 YES and 0 NO.

SECURITY UPDATE

Mr. Bill Shira of United Global Security Group addressed the Board concerning the security of the community and some recent events within the community.

He reported that within the last three weeks there were two different incidents where suspects were arrested within the community trying to break into cars. In both cases the suspects entered the community by climbing over the wall and did not enter through the gates. Observant residents notified the police which resulted in the arrests. Mr. Shira has requested copies of the police reports but they have not been made available as of yet.

Mr. Shira then went on the report that on any given evening the Patrol finds anywhere from six to ten garage doors open. The residents are notified of this no matter what the hour. Management has been instructed to keep a log of these and to send letters to those that leave their garage doors open on a regular basis.

Mr. Shira reminded the Board of his request to hold a security Town Meeting for residents. This will be planned for March or April.

Finally Mr. Shira reported on the meeting that he, Mr. Huber of United Global, and Mr. Brawer had with Police Chief Foster. This was a very productive meeting and hopefully will result in a better relationship between the police and the community.

Mr. Brawer brought up the idea that we should close the Resident Gates between the hours of 2:00am and 6:00am and require all those entering the community to be greeted by the guard on duty. All cars will be required to show ID and will be logged into the computer.

There are several reasons for this including:
            All those entering the community will be personally greeted by an officer.
            All vehicles will be photographed
            Driver’s licenses and license plate numbers will be recorded
            This plan will deter those thinking of doing something and hopefully send them elsewhere since they know that they could possibly be identified

The Board felt that this was a good idea and Mr. Brawer was instructed to implement it on a test basis and report back to the Board in a month or so. At that time if the project is successful the community rules can be officially changed.

FIBER OPTIC PROJECT

Mr. Brawer reported that the planning for the fiber optic project is moving forward and that bids are being received for the necessary materials. He hopes to have everything ordered and the work started by the end of January.

LANDSCAPE MASTER PLAN UPDATE

Mr. Friedman reported that work is progressing on the budgeting plans for this project. The architect is not yet ready to present everything to the Board but he hopes to be ready in February. Once he is ready there will be a special Board meeting as well as community meetings.

Mr. Brawer recommended that a special newsletter be prepared that will include renderings that are being prepared. The newsletter will also announce community meetings where and when residents can come and ask questions about the project.

TREE TRIMMING PROJECT

Mr. Brawer reported that the street tree trimming is moving along smoothly. He has received compliments from residents on the work that Potter’s is doing.

Nina Potter requested that we give her a two week break so that her crews can take care of another community that needed work done immediately. Mr. Brawer honored her request.

LEGAL REPORT

Mr. Weinberg presented his collection report. The following is a summary of the matters that are currently in his office:
            1 resident has paid their account in full
            11 claims of lien have been filed and 2 have paid them in full
            2 units were placed in foreclosure by the Association and both of these were paid in full.
            3 units are currently in bank foreclosure
            2 residents have filed for bankruptcy protection

Mr. Weinberg then reviewed his collection report case by case and answered the Board’s questions.

Mr. Weinberg then talked about the two pick up truck matters that came before the Board at the last meeting. He reported that one of the residents has complied and the other has not. He said that he will make one final effort to resolve the issue before further action is taken.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review

The following issues were covered in Mr. Brawer’s report:

The following projects are being worked on or will be worked on in 2008:

Painting of all street lights
Painting of all fire hydrants
The fiber optic cable installation
The replacement of the gatehouse computers once the fiber optic cable is installed and working
The completion of the tree trimming project
Planting of trees that were destroyed or damaged during Hurricane Wilma

Mr. Brawer reported that he has received many compliments about how Marian deals with residents. He also reported that he is very pleased with the amount of work that she is able to accomplish.
Neighborhood Associations are all scheduling their annual meetings and elections.
The community spent approx. $600 on cleaning up abandoned properties. The bills were forwarded to Mr. Weinberg and Ms. Eskew for appropriate actions.
Potter Lawn and Landscaping was asked for suggestions on different plant materials to replace the annuals in light of the current drought and the water restrictions.
Nina Potter reported that there is wide spread fungus around the community. Her company is treating it as necessary.
A resident approached management about having a Friday Night Mixed Doubles tennis league. The Board is in favor of this as long as it meets the requirements stated in the rules of the tennis courts.
In December the community purchased a machine is paint the lines on our streets. This will allow us to repaint the lines on a regular basis
The mailbox refurbishment project is almost complete.
The fence at the entrance to the empty lot should be installed within the next few weeks.
Marian is working on a community party. We have been approached by TPC about the possibility of co sponsorship of this event. They would like to have the event held at TPC and they will share in the expenses.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications.

Mr. Brawer talked about the one application that was rejected due to paint color choices.

A MOTION was made by Mr. Scatcherd and seconded by Mr. Morrow that the ARC report be accepted as recommended by the committee. MOTION PASSED 6 YES and 0 NO.

NEW BUSINESS & AUDIENCE COMMENT

Mr. Friedman asked if there was any new business or audience comments to come before the Board and since there was none

ADJOURNMENT

The meeting was adjourned at 9:00pm. The next meeting is scheduled for February 19, 2008. This meeting will include our Meet the Candidates Night.

Mr. Brawer also reminded the Board that our Annual Meeting and Election will take place on March 25, 2008.

Respectfully submitted,

Louis Brawer
Association Manager