BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, January 19, 2006 - 7:30 P.M.
T.P.C. Clubhouse

President Ira Josephson called the meeting to order at 7:30 p.m. Those directors present were, Ira Josephson, Marty Friedman, Nancy Frank, Harvey Morrow, Mickey Berk, and Ted Scatcherd.

Absent: Mark Mills.

Management: Lou Brawer

Attorney: Steve Weinberg Esq.

Mr. Josephson opened the meeting by thanking everyone for attending. He informed the audience that there is a full agenda before the Board tonight. He explained that the meeting will be run as follows:
Regular Board business
New business other than tennis
Discussion of tennis
He hopes that the Board will be able to come to some decision on the Tennis Center before the evening is over.

APPROVAL OF THE MINUTES

Mr. Josephson asked that a MOTION be made to accept the Minutes from the Regular meeting held on November 17, 2005 and the Special Meeting held on December 1, 2005..
A MOTION was made by Mr. Berk and seconded by Mr. Scatcherd to approve the Minutes of this meeting. THE MOTION PASSED 6 YES and 0 NO.

FINANCIAL REPORT

Mr. Brawer presented the financial report for the period ending November 30, 2005:

November, 2005
Master is over budget by $177,479. This includes hurricane related expenses of $196,382. The Tennis Center was under budget by $1,837.

Year to date
Master Association is over budget by $128, 204. This again includes the hurricane related expenses mentioned above. The Tennis Center is running at a loss for the year of $37,928.

Reserves
As of November 30, 2005 the Reserves stand at $768, 241.

LEGAL REPORT

Mr. Weinberg reported his office had 6 or 7 enforcement issues but they were put on hold due to the hurricane.

He reported that there are 7 collection matters:
4 units have paid their bill in full
1 unit is refinancing their unit and the Association will be paid from the proceeds.
1 unit is in bank foreclosure
1 unit is currently under contract for sale.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was also presented to each Board member in written form. A copy of Mr. Brawer's report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:

Mr. Brawer requested that the Board consider the proposal submitted by Mailbox World for the replacement of street sign blades that were damaged by the hurricane. There were two options to the proposal:
1.) Aluminum street blades which would cost a total of $42,640.62
2.) Sandblasted foam street blades that would cost $50,564.12

Mr. Brawer explained the differences between the two signs and showed samples of each. He recommended the aluminum signs to the Board.

A MOTION was made by Mr. Friedman and seconded by Mr. Scatcherd to accept the proposal from Mailbox World for the purchase of aluminum street blades at a cost of $42,640.62. MOTION PASSED 5 YES and 1 NO (Mr. Morrow voted against the Motion).

Mr. Brawer went on to explain a proposal he received from Potter Lawn and Landscaping for the replacement and installation of sod in areas damages by the hurricane and the removal of stumps. He explained that we would be purchasing the sod in a truck load quantity at a savings. The total cost including ground preparation, the sod, and installation is $10, 520.00.

A MOTION was made by Mr. Scatcherd and seconded by Mr. Morrow to accept the proposal from Potter Lawn and Landscaping for $10,520.00. MOTION PASSED 6 YES and 0 NO.

Mr. Brawer then showed pictures of curbs that were damaged by the heavy equipment used to clean up after the storm. He then presented a proposal from King Kote Asphalt to repair all the damaged curbing around the community. The proposal included installing rebar to make the curbs stronger than just concrete. The amount of the proposal was $5,962.00 and included the removal of all the old curbing.

A MOTION was made by Mr. Morrow and seconded by Mr. Friedman to accept the King Kote Asphalt proposal for $5,962.00. MOTION PASSED 6 YES and 0 NO.

Mr. Brawer continued his report by talking about the berm on the North side of Eagle Trace Blvd. West. This area was in need of renovation even before Hurricane Wilma and the storm thinned out the Coco Plum hedge even further. Mr. Brawer said that he has asked Potter Lawn and Landscaping to come up with a plan for this area that can be presented at the next meeting.

Other areas that are going to need immediate attention were discussed. These included:

Pinehurst Way
NW 16th Court

Again, proposals have been requested for these areas and should be available for the next meeting.

Mr. Brawer then brought the Board up to date on the tree trimming that is being done by Twin Tree Service. Mr. Brawer passed out a map showing the areas that have been completed. This project is usually done bi-annually in February and March but was pushed up due to the need to get dangerous hanging branches out of the trees. The project should be completed in another three or four weeks.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications. All applications were recommended for approval.

A MOTION was made by Mrs. Frank and seconded by Mr. Scatcherd that the ARC report be accepted as recommended by the committee. MOTION PASSED 6 YES and 0 NO.

SOCIAL AND NEWSLETTER

Mr. Brawer reported that he is working on a 3rd issue of the newsletter to go out in mid to late February. The topics that he opens to cover include:
Post hurricane ARC issues
Tennis Center Renovations
Progress on the wireless communications and the security cameras.
Upcoming election

WIRELESS COMMUNICATIONS

Mr. Brawer informed the Board that the new antennas have been installed and that all the wireless radios are working properly. Mr. Mills was going to demonstrate the wireless security cameras but he was called out of the meeting on an emergency. Mr. Brawer hopes to do some field tests with the cameras in the next several weeks.

NEW BUSINESS & AUDIENCE COMMENTS

Mr. Josephson opened the floor up for any residents that would like to ask questions on topics other than tennis.

Mr. Friedman brought up that he was approached by residents of Steeplechase concerning resident's speeding through the gate. He said that people press their gate openers after they turn from Lakeview Drive and then speed through the gate and past NW 10th Drive. Mr. Friedman suggested that the Board look into placing a speed bump between NW 10th Drive and the bridge to slow cars down.

Mr. Morrow suggested that Mr. Brawer look into turning down the range of the receiver so that residents have to get closer to the gate before it opens. Mr. Brawer said he will contact Gatesystems about this.

Mrs. Frank also asked that the lines on all of the speed bumps be painted as soon as possible. Mr. Brawer said that it will be done.

Mr. Josephson asked if there was any other non tennis business and since there was none he opened the meeting for discussion on tennis.

Mr. Josephson first asked Mrs. Anna Mae Hofer if she had attended the Tennis Committee meeting and she said that she attended the first meeting and was never contacted after that. Mr. Josephson reminded everyone that she was put on the committee as a non tennis player.

The Josephson then turned the floor over to Mr. Richard Waltz and Mr. Lothar Geilen to present a report prepared by the "Tennis Committee". The slides used for this presentation are attached to the minutes.

The presentation centered on a three phase approach to bringing back the Tennis Center to full operations:
Phase 1 would include:
Safety evaluation
Resurfacing of 4 courts
Hiring of two tennis pros
Acquiring 20 members

Phase 2 would include:
Resurface remaining 7 courts
Repair of court lights
Repair of fences and canopies
Acquiring of 10 additional members

Phase 3 would include:
Return to full operations
Major membership drive

The committee then reviewed some of the financial objectives and the membership structure.

They concluded their presentation by thanking the Board for this opportunity and that they look forward to continuing to work with the Board in the months ahead.

Mr. Josephson then opened the floor to those who wanted to speak on the issue. A list was passed around and the following residents made comments all supporting the return of the Tennis facility:
Jim Brewer
Mike Franlel
Steve Morrell
Terry Autrey
Chip Bertelle
Mark Gilwit
Natile Muller

Mr. Josephson responded to the comments by again stressing that there will be tennis in Eagle Trace. He also said that the Board did not plan on these events but must now look at all aspects of facility and the needs of the community especially in light of what could happen in the future with our insurance coverage.

A MOTION was made by Mr. Berk and seconded by Mr. Friedman that 4 tennis courts be repaired with lights and that the Property Manager report back to the Board as quickly as possible with different surface options. MOTION PASSED 6 YES and 0 NO.

Several other residents spoke including:
Miriam Frey questioned if all residents will be asked about how to proceed. She also wanted to make all residents knew about the finances.
Mrs. Hofer asked who will pay for the repairs and will the residents get assessed. Mr. Josephson felt that most if not all the repairs will be covered by insurance and that there will not be an assessment for tennis.
Sharon Miller asked the Board to present a look range plan for the facility.
Barry Waters said that older players will not play on a hard surface.

Mr. Friedman said that the Board must consider the needs and wants of all the families in Eagle Trace and not just the 52 families that are members of the Tennis Club.

Mark Gold said that most members are now playing at Woodmont and would come back to Eagle Trace when it re-opens.

Nancy Abrams said that we must look at today not worry totally about the future.

ADJOURNMENT

The meeting was adjourned at 8:45pm.

Respectfully submitted,

Louis Brawer
Property Manager