OARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, January 13, 2005 - 7:30 P.M.
T.P.C. Clubhouse

President Ira Josephson called the meeting to order at 7:30 p.m. Those directors present were, Ira Josephson, Ted Scatcherd, Nancy Frank, Joan Casagrande, Harvey Morrow, and Mark Mills.

Absent: Mickey Berk

Management: Lou Brawer

Frank, Weinberg & Black: Steve Weinberg Esq.

Mr. Josephson opened the meeting by thanking everyone for attending. He wished everyone a happy New Year and hoped that everyone had a nice holiday. He looks forward to another successful year and hopes that the Board is able to accomplish all its goals.

Mr. Josephson then went on to review the past year and said that it was a good year with the exception of the hurricanes. He pointed out that even these were handled well and that the community's strong financial position allowed for the necessary clean up and repairs to be made without a special assessment.

BERM BEHIND 1420 NW 126TH DRIVE

Mr. Ron Elkman of the above mentioned address asked to come before the Board to discuss the condition of the berm behind his house. He reviewed the events that have occurred during the last several months with the drainage pipe that was found in his backyard and the problems that have occurred since he built the house 14 years ago. Mr. Elkman went on to talk about his conversations with Mr. Weinberg and Mr. Brawer and suggested that Mr. Weinberg told Mr. Brawer to "just do the work". Both Mr. Brawer and Mr. Weinberg said that this was never suggested to Mr. Elkman.

Mr. Weinberg addressed the Board and reviewed the discussions and letters that he had with Mr. Elkman and how the Association paid to have an engineer come out to determine the ownership of the pipe. He read a letter that he wrote to Mr. Elkman on December 8, 2004.

Mr. Elkman then went on to again ask the Board for assistance in re-doing the berm. Mr. Josephson told Mr. Elkman that the Board cannot spend money for improvements on private property but that the Board will make sure the berm is cleaned and that some type of plant material is added to fill in the gaps.

Mr. Elkman thanked the Board for their assistance.

SPEED HUMPS

Mr. Barry Weiss of Classic Drive addressed the Board on the need for additional speed humps in the area of Classic Drive and Burning Tree Lane.

Mr. Jospehson told Mr. Weiss that the locations of the speed humps were determined by an engineer after doing a complete study of the community. Mr. Jospehson asked that Mr. Brawer review the engineer's report and determine the cost of updating it and then report back to the Board.

Mrs. Fazano of Eagle Trace Blvd. East also addressed the Board about speeding after her mailbox was knocked over. She also pointed out the dog station that was damaged by a car. Mr. Brawer showed pictures of both to the Board. She asked the Board for assistance with the repair costs for her mailbox.

Again, Mr. Josephson informed her that the Board was not able to pay for repairs to her property and was not able to spend over our staff to help her. He suggested that she contact her landscaper for assistance.

APPROVAL OF THE MINUTES

Mr. Josephson asked that a MOTION be made to accept the Minutes from the Regular meeting held on November 16, 2004.
A MOTION was made by Mrs. Frank and seconded by Mr. Morrow to approve the Minutes of this meeting. THE MOTION PASSED 6 YES and 0 NO.

FINANCIAL REPORT

Mr. Brawer presented the Financial Report since Ms. Eskew from Goldman and Juda was not present.

For the month of November, 2004 the Master Association was over budget by $8,609 and the Tennis Center was $4,432 under budget.

Year to date the Master Association was under budget by $19,085. The Tennis Center is presently has a profit for the year of $804.

It should be noted that so far $42,389 was spent for expenses related to the hurricanes and the necessary clean up. This is above and beyond the assistance the community was given by the city.

The Community Reserves as of November 30, 2004 are $740,464.

LEGAL REPORT

Mr. Weinberg reported that there are presently three collection matters in his office: 2 bankruptcies and 1 property that has had a lien placed on it.

Mr. Brawer informed the Board that the resident that is installing the wall to hide their fountain has just about completed the work.

Finally Mr. Weinberg reported that four residents were turned over to his office for architectural violations. Mr. Brawer then reviewed these for the Board. They include:
12552 Burning Tree Lane
1815 Eagle Trace Blvd. East
1818 NW 126th Way
12734 NW 18th Court

All of these have received letters and Mr. Brawer will keep Mr. Weinberg up to date on the necessary repairs.

Mr. Weinberg was pleased to announce that there are no other matters presently with his office.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer's report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:

1.) Mr. Brawer went on the report that the current membership at the Tennis Center is:
a. Resident Single 38
b. Resident Family 10
c. Non-Resident Single 102
d. Non Resident Family 6
e. Junior 0

2.) Mr. Brawer reported that he has obtained three different proposals for the repair of The Fairway's Wall:
i. Option "A" involved the carving of letters into a piece of granite. This option would cost $7,200.
ii. Option "B" would involve the installation of a reverse aluminum sign. This Option would involve the installation of a solid sheet of thick aluminum and then installation another sheet of aluminum on top of the first with the letters cut out. This would give a dimensional affect to the letters. The colors could be whatever the Board wants. The cost of this option is $2,800. Mr. Brawer showed a sample of this type of sign.
iii. Option "C" would be to paint the letters directly unto the existing wall. This would cost $1,800.
iv. The final Option would be to take down the wall and not have anything in its place except for landscaping.

A MOTION was made by Mrs. Frank and seconded by Mr. Morrow that the Board accept Option "B". MOTION PASSED 6 YES and 0 NO.
3.) Mr. Brawer then showed the Board pictures of the problems that he has seen with the black mailboxes within the community. He reminded the Board that it cannot do any work on these boxes because they belong to the homeowners. He is working with Mailbox World on a renovation plan that the Board could help market. Mr. Brawer said that he hopes to have more information on this at the next meeting.
4.) Mr. Brawer talked about the alligators that have recently been spotted and that he has reported it to the state. He also reported about the letter he received from a resident concerning the warning signs that were put up.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications. All applications were recommended for approval.

A MOTION was made by Mrs. Frank and seconded by Mr. Scatcherd that the ARC report be approved as recommended by the committee. MOTION PASSED 6 YES and 0 NO.

COMMITTEE REPORTS

LANDSCAPING

Mrs. Casagrande reported that she would like to see the following projects be accomplished during 2005 and has asked Mr. Brawer to start working with Potter Lawn and Landscaping on specific proposals:
1.) That there are eight cul-de-sacs that still need to be renovated and that most of these are very small and will not require much money to renovate.
2.) The Berm along Eagle Trace Blvd. West behind the ficus hedge that was installed 2 years ago. This area needs to have some of the trees removed and the areas cleaned. The removal of the trees is necessary for the grass to grow.
3.) The area next to the Resident entrance lane at the North Gate.

Mrs. Casagrande went on to report that she has developed a checklist and that she wants to drive the community with Mr. Brawer and make suggestions that can be sent to each homeowner.

TENNIS

Mrs. Casagrande talked about the Youth League Tennis Program that will be starting at the end of February.

She also talked about some of the repairs that were still needed as a result of the hurricane.

Finally she asked for money to purchase 40 plastic chairs and 5 plastic tables. Mr. Brawer was authorized to purchase these items.

SOCIAL AND NEWSLETTER

Mr. Scatcherd reported that he is working with Michael Newman of Georgetown on the newsletter and hopes to have the first issue out in March. After that he hopes to have an issue out every three or four months. He wants to see the newsletter to be positive and not always reporting problems or things that residents are doing wrong. Some of the suggested articles included:
Landscaping Tips
Fire safety Tips
Tennis happenings
Neighborhood Association happenings

Mr. Brawer and Mr. Scatcherd have had several discussions concerning an adult social event. Mr. Scatcherd suggested that this take place on Tuesday, Wednesday, or Thursday evenings. He has asked Mr. Brawer to set up a meeting with the General Manager of TPC to help plan the event. Mr. Scatcherd is also looking into doing the event under a tent at the Tennis Center.

BY-LAWS

Mr. Morrow reported that he has asked Mr. Weinberg for a copy of the documents in digital form and that he is ready to start making the changes once he gets this document.

The Board was again reminded what it will take to get the changes passed. It was suggested that the committee start looking for volunteers that can be used to get ballots and proxies signed. It was suggested that residents in the Neighborhood Associations be recruited to help work their neighborhoods.

COMMUNICATIONS & TECHNOLOGY

Mr. Mills gave the Board a presentation on how he can have all of our gates and computers linked together through a wireless infrastructure to replace many of our wired phone and data lines. He went through and explained how this type of network works and explained the basic equipment that will be needed to operate it. He went on to explain other uses for the network including field cameras for security purposes.

He then told the Board that he has arranged for his Telecom expert to meet with Mr. Brawer to review the current phone line situation and to make recommendations to cut down our telephone bills. This meeting will take place next week.

Once it is determined the savings then Mr. Mills will come back to the Board and report on the costs associated with the installation of the wireless network. The Board will then determine if the wireless network will make sense.

Finally, Mr. Mills said that he will work with Mr. Brawer on better cameras for our gatehouses.

NEW BUSINESS & AUDIENCE COMMENTS

Mr. Josephson asked if there were any resident comments. Since there were none Mr. Josephson thanked everyone for attending and thanked the Board members for their presentations and the preparation that went into them.

NEXT MEETING

The next meeting of the Board of Governors will be held on Thursday, February 25, 2005 at 7:30pm. The meeting will be held at the T.P.C.

ADJOURNMENT

The meeting was adjourned at 9:45pm.

Respectfully submitted,

Louis Brawer
Property Manager