BOARD OF GOVERNORS REGULAR MEETING
MINUTES
TUESDAY, FEBRUARY 22, 2005 - 7:30 P.M.
T.P.C. Clubhouse

President Ira Josephson called the meeting to order at 7:30 p.m. Those directors present were, Ira Josephson, Ted Scatcherd, Nancy Frank, Joan Casagrande, and Mickey Berk.

Absent: Mark Mills and Harvey Morrow

Management: Lou Brawer

Frank, Weinberg & Black: Steve Weinberg Esq.

Goldman & Juda - Carol Eskew

Mr. Josephson opened the meeting by thanking everyone for attending. He announced that Mr. Morrow was not present tonight because of the passing of his father. The Board sends his condolences to the family. Mr. Brawer said that he would represent the Board at the funeral on Wednesday, February 23, 2005.

APPROVAL OF THE MINUTES

Mr. Josephson asked that a MOTION be made to accept the Minutes from the Regular meeting held on January 13, 2005.
A MOTION was made by Mr. Berk seconded by Mr. Scatcherd to approve the Minutes of this meeting. THE MOTION PASSED 5 YES and 0 NO.

SAWGRASS BERM

Two residents of the community, Dan Whitney and Rick Mueller asked to address the Board with some questions concerning the Sawgrass Expressway and the sound wall that is planned to be built. Mr. Whitney asked if the Board has received a timetable for this construction. Mr. Josephson said that the Board has not received any timetable and that the decisions are up the Florida Turnpike Authority and that they should contact them. Mr. Josephson had heard something about a spring 2005 start up but that has not been confirmed. He said that he would ask a friend of his at the Department of Transportation if he could get any additional information.

A question was then asked about the actual wall and its placement. Mr. Weinberg gave some of the history of the berm and who owned what.

The two residents thanked the Board and asked that they be notified with any information that is received.

FINANCIAL REPORT

Mrs. Eskew from our accounting firm Goldman and Juda presented the Financial Report.

For the month of December, 2004 the Master Association was over budget by $33,809 and the Tennis Center was $313 under budget.

Year to date the Master Association was over budget by $4,910. The Tennis Center has a profit for the year of $11,530.

It should be noted that $80,574 was spent for expenses related to the hurricanes and the necessary clean up. This money came from our Operating Account and not from Reserves. If it were not for the storms the community would be under budget for the year. This is above and beyond the assistance the community was given by the city.

The Community Reserves as of December 31, 2004 are $750,584.

Mrs. Eskew went on to report that our 2004 Audit was complete and the auditor complemented the Association and Mr. Brawer on the fine record keeping. The 2004 tax returns will be completed in the next two weeks. This is the first time in the last five years that our returns will be filed without the need for an extension.

On a further note on the hurricane expenses Mrs. Eskew reported that we were the only community that she knew of that did not need to borrow money or special assess to pay for repairs or clean up.

LEGAL REPORT

Mr. Weinberg reported that there are presently three collection matters in his office: 2 bankruptcies and 1 property that is in foreclosure.

Mr. Weinberg reported that he has been exchanging letters with a resident on Colonial Drive concerning the pick up truck policy. The resident is stating that the community is selectively enforcing the rule and Mr. Weinberg responded that the rules are being enforced by all.

Finally Mr. Weinberg is working on an Employment Agreement for a member of the staff.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer's report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:

1.) Mr. Brawer reported that three of the four architectural matters that were turned over the attorney after the last meeting have been corrected. These are:
a. 12552 Burning Tree Lane
b. 1815 Eagle Trace Blvd. East
c. 1818 NW 126th Way

The fourth resident is under foreclosure action and the bank will be taking over the property shortly. One new property (1950 Oakmont Terrace) will be turned over to the attorney for a letter concerning his roof.
2.) Mr. Brawer discussed the changes that he would like to see done at the entrance to The Greens to complete this project. The changes include the installation of two Casio Trees at a cost of $700 and the installation of lights on the palm trees at a cost of $3,300. Mr. Brawer asked for a Motion for these expenditures. A MOTION was made by Mr. Scatcherd and seconded by Mr. Berk to spend $4,000 to finish the planting lighting at The Greens entrance. MOTION PASSED 5 YES and 0 NO.
3.) Mr. Brawer then passed around several color samples for the painting of the side walls at The Greens. This work would be done by the Eagle Trace staff. The color combination that was selected by the Board was "C".
4.) Mr. Brawer went on the report that the current membership at the Tennis Center is:
a. Resident Single 39
b. Resident Family 10
c. Non-Resident Single 101
d. Non Resident Family 6
e. Junior 0
5.) Mr. Brawer then reported that our Head Pro, Carlos Alvarado, will be out for the next two weeks coaching the Davis Cup Team from Bolivia. This is a great honor for Carlos and the club. The Board wished him good luck.
6.) The Fairway's Wall design was delayed and should be available in the next two weeks. The designs will be sent to all Board members when they are received.
7.) There have been no further alligator sightings since the beginning of the year. One resident did report that a state contractor caught an alligator on NW 18th Manor.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications. All applications were recommended for approval.

A MOTION was made by Mr. Berk and seconded by Mr. Scatcherd that the ARC report be approved as recommended by the committee. MOTION PASSED 5 YES and 0 NO.

COMMITTEE REPORTS

LANDSCAPING

Mrs. Casagrande and Mr. Brawer explained to the Board a project for the clean up and replanting along the resident side of the berm located along eagle Trace Blvd. West. Mrs. Casagrande reminded the Board that several years ago Ficus was planted along the street side of the berm to allow more privacy to the residents. When this project was done none of the old vegetation was removed. It is now felt that it is time to remove some of the trees, undergrowth and debris and plant new sod. She also pointed out that the trees and grass along eagle Trace Blvd. West are not doing great because of lack of sun. Removing some of these trees will allow more sunlight to hit the grass and trees. The project will include:
The removal of trees
The grinding of stumps
Leveling, grading, and the removal of rocks from the back side of the berm.
The trimming of all the remaining trees.
The installation of top soil and sod.
The total cost of the project will be $29,199.00

In addition it will be necessary to renovate the irrigation system that is presently along the top of the berm. This work will be done by the Eagle Trace staff.

There was discussion about the installation of the sod and Mr. Josephson asked that no sod be installed until Potter Lawn and Landscaping inspects the irrigation system.

A MOTION was made by Mrs. Frank and seconded by Mr. Scatcherd that the Board approve spending $29, 199 and the improvements to the berm along Eagle Trace Blvd. West.

A MOTION PASSED 5 YES and 0 NO.

TENNIS

Mrs. Casagrande reported that the Tennis center had a Valentine's Day Round Robin that was attended by 30 members and was very successful. The next tennis Center event will be to celebrate St. Patrick's Day.

Mrs. Casagrande also reminded the Board about the Youth league tennis Program that will start on February 27, 2005.

SOCIAL AND NEWSLETTER

Mr. Scatcherd introduced Mike Newman to the Board. He will be the editor of the new Eagle Tracer. He hopes that the first issue will be out in April. The issue will include:
News stories
Property Managers letter
President's Message
Important dates & Phone Numbers
Landscaping Tips
ARC Tips
Safety and Security Tips
A tennis page
A page dedicated to news from the Neighborhood Associations
Committee chairs and Neighborhood Presidents will be sent letters in the next week asking for their articles.

Mr. Brawer and Mr. Scatcherd are continuing to work on the adult social activity.

BY-LAWS

Since Mr. Morrow was not present this committee did not have a report.

COMMUNICATIONS & TECHNOLOGY

Since Mr. Mills was not present there was no report from this committee.

NEW BUSINESS & AUDIENCE COMMENTS

Mr. Brawer reported that he and Mr. Friedman met with an architect to talk about the feasibility of placing a Maintenance/Administrative building on the vacant land next to the Tennis Center. Mr. Brawer asked the Board for $1,900 to have the architect do a site plan and a preliminary floor plan of the building.

A MOTION was made by Mr. Berk and seconded by Mrs. Frank to spend $1,900 to have this study completed.

MOTION PASSED 5 YES and 0 NO.

Mr. Josephson asked if there were any residents that would like to address the Board.

Mr. Stanley Stineck addressed the Board on his concerns that areas of the community are very dark and more street lights are needed. The Board asked Mr. Brawer to look into this.

Mr. Merrill Stepp of Eagle Landing asked the Board about adding additional Speed Bumps for his community. Mr. Brawer will work with him on the process that is needed. He was not looking for the Master Association to install them.

Mr. Russell Strunk addressed the Board about security concerns. He said that his house was broken into once and that there is a lot of speeding in front of his house. Mr. Josephson said that the residents need to go to the city and ask for additional projection from the police.

NEXT MEETING

The next meeting of the Board of Governors will be held on Tuesday, March 22, 2005 at 7:30pm. The meeting will be held at the T.P.C.

ADJOURNMENT

The meeting was adjourned at 9:10pm.

Respectfully submitted,

Louis Brawer
Property Manager