BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, February 20, 2007 – 7:30 P.M.
TPC Eagle Trace

 

President Marty Friedman called the meeting to order at 7:30 p.m.  Those directors present were, Marty Friedman, Mickey Berk, Harvey Morrow, Mark Mills, and Renee Waltz.

Absent: Nancy Frank and Ted Scatcherd.

Management: Lou Brawer

Attorney: Steve Weinberg Esq.

Accountant: Carol Eskew of Goldman, Juda, Martin, and Eskew

Mr. Friedman opened the meeting by thanking everyone for attending tonight’s meeting.

Mr. Friedman touched on the following topics during his remarks:

  1. He reported that the work is progressing well on the new basketball courts and the playground. Mr. Brawer will report on this more in his remarks.
  2. He reported that he addressed the Coral Springs City Commission pleading for additional police patrols for speeding and for more help from Code Enforcement. Mr. Friedman, at first, felt that is comments went nowhere but some actions have already started to show and this pleases him. Mr. Brawer will again report on specifics later on in the meeting.

Since tonight’s meeting will be busy Mr. Friedman ended his remarks and started on normal business.

 

APPROVAL OF THE MINUTES

 

Mr. Friedman asked that a MOTION be made to accept the Minutes from the Regular meeting held on January 16, 2007.

A MOTION was made by Mr. Berk and seconded by Mrs. Waltz to approve the Minutes of this meeting. THE MOTION PASSED 5 YES and 0 NO.

FINANCIAL REPORT

Carol Eskew from Goldman, Juda, Martin, and Eskew presented the following Financial Report:
 
                        For the month of December, 2006 the Master Association was under budget by $7359.
                        Year to date the Master Association is under budget by $129,545.
                        The Reserves for the community as of December 31, 2006 are $684,623.

 

LEGAL REPORT

 

Mr. Weinberg presented his report which touched on the following topics:

  1. He first brought the Board up to date on the resident that has painted his roof without obtaining ARC approval. He said that he tried to call this resident without success. He has now sent them a final letter. If this too is ignored he will move forward with legal actions.
  2. He then reported on the matter of two residents in dispute over hedges. He said he spoke with the attorney for one of the residents and asked him to put his request in the form of a letter. This has not yet been received.
  3. Finally Mr. Weinberg reported on collections. He reported that there are currently 15 collection matters with his office:
    1. 11 matters have paid in full
    2. 1 matter has just received a collection letter
    3. 1 matter has had a lien filed
    4. 1 unit is in bankruptcy
    5. 1 unit is in the middle of a bank foreclosure

In all Mr. Weinberg feels that collections are going very well. Mr. Friedman thanked Mr. Weinberg and his staff for helping to keep our collections as low as they are.

REQUEST FOR A VARIANCE TO PICK UP TRUCK RULE

Mr. & Mrs. Tom McCormack of 12706 NW 18th Place addressed the Board and requested a variance to the pick up truck rules to allow them to park a pick up truck in their driveway.

They made this request for the following reasons:

  1. Their daughter has MS and cannot get around by herself
  2. Her boy friend, who owns the truck, now lives with them to help with her care
  3. Truck is 4 feet too long to fit in the garage. They claim to have tried it at all angels

Mr. Weinberg said that this matter falls under the Fair Housing Act and he would like permission to talk with the McCormack’s outside of a public meeting due to the nature of the situation. He asked that the Board grant permission to park the truck for 15 days.

Mr. Friedman volunteered to go over to the house, look at the situation, and then report back to the Board via email. Everyone was in agreement to this plan.

The McCormack’s thanked the Board for their understanding with their situation.

DANGEROUS STREET

Mr. Barry Weiss of 12699 Classic Drive requested permission to address the Board concerning the area in front of Georgetown where Burning Tree Land and Classic Drive meet. He showed pictures of how drivers are driving over the grass rather than following the road line.

Other residents felt that this problem may be caused by excess speed and that speed humps might also be needed at this point.

The Board asked Nina Potter of Potter Lawn and Landscaping to report on any ideas she has to solve this problem.

She suggested that we plant two clusters of three trees in order to make it impossible for card to go over the grass.

Other Board members suggested curbing, fencing, hedges, or a dog park.

Mr. Friedman asked Ms. Potter to work with Mr. Brawer on this and to come back to the Board with specific proposals and prices.

 

PROPERTY MANAGERS REPORT

 

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review

The following issues were covered in Mr. Brawer’s report:

  1. The speed humps that were approved at the last meeting have been installed. The permanent signs are expected to be installed by the end of the week.
  2. The new vehicles that were authorized at the last meeting have been brought on line and are running well. The patrol officers are pleased with the new patrol car.
  3. Work is progressing on the basketball courts. The asphalt has been installed. The courts must now sit for two weeks to allow all the oils to come out. Next week work will begin on the fences. Once the contractor begins to paint the courts there will be a three week period before the courts are completed.
  4. The playground equipment started to arrive last week and the first phase of installation has been completed. In two weeks the remainder of the equipment will arrive and be installed. Once this is completed the mulch will be installed and the fences put back up. The entire project will be completed within a month.
  5. Mr. Brawer then talked about some of the other changes that will be done to complete the recreation facility.
  6. He reported that the berm behind NW 127th Avenue and NW 14th Street has been completed. No comments have been made by the residents to either complain or praise the project.
  7. On February 2, 2007 a ladies Round Robin was held at the tennis courts. Sixteen ladies participated of which 12 were Eagle Trace residents. Mrs. Waltz reported that the event was successful.
  8. There will be an event for Coral Springs Christian Academy on February 23, 2007.
  9. Mr. Brawer then reported on his meeting with a representative of Coral Springs Police that was a result of Mr. Friedman’s speech to the City Council. The police will help us with the following:
    1. Use of the Speed Cart
    2. Additional patrols
    3. Participation in the Community Policing Program
    4. Review of police activity logs which will be kept in each gatehouse
  10. Mr. Brawer was very pleased with the concern showed by the officer and he hopes that their promises will be followed through with.
  11. Finally Mr. Brawer reported that the cameras have been installed both at the gatehouses and in the patrol car. The remaining issues with the camera system and the microphones should also be completed within the next few weeks.

 

 

ARC REPORT

 

Mr. Brawer presented the ARC report for the Committee and explained the different applications.

A MOTION was made by Mr. Morrow and seconded by Mr. Berk that the ARC report be accepted as recommended by the committee.  MOTION PASSED 5 YES and 0 NO.

EAGLE TRACE LANDSCAPING MASTER PLAN

Mr. Friedman introduced Nina Potter and said that she and Mr. Brawer will make the second presentation of the Landscaping Master Plan that the Board is formalizing.

Ms. Potter started the presentation and touched on these points:

  1. Results of the survey that Board members and volunteers were asked to complete ranking the different areas of the community that need work. The results are as follows:
    1. North gate
    2. East and West gate fix up
    3. Medians
    4. Key Focal Points
    5. Neighborhood Entrances
    6. Cul-de-sacs
    7. Perimeter areas
    8. Recreation areas and vacant lot
  2. Ms. Potter then went over some of “Rough costs” that she projects for the Priority areas. The entire project will cost  between $822,500 and $2,560,000

 

Mr. Brawer with the help of Ms. Eskew then reviewed different options for financing the project. He said that management recommends doing the project over the next 18 months to 2 years and fiancé it over 10 years.

Mr. Brawer said that the primary question that the Board must ask themselves is if they feel that the community would accept spending additional funds (to be determined) to finance this project over the next five or ten years. This question does not have to be answered until more information is available. Community meeting should also be held prior to a final decision being made.

Mr. Brawer ended his remarks by suggesting that in order to gain additional information that the Board approves spending up to $20,000 to retain an architect to help design the project, especially the North Gate. He also reminded the Board and the community that spending this money does not mean approving the project but rather just moving closer to the point of being able to make a well educated decision on moving the project forward.

Mr. Morrow made a MOTION that was seconded by Mr. Berk to spend up to $20,000 to retain a landscape architect for preliminary designs for the re-landscaping of the North Gate and medians along Eagle Trace Blvd. as the first phase of the Eagle Trace Landscaping Master Plan. MOTION PASSED 5 YES and 0 NO.

Architects will be interviews by the Master Plan committee and the final recommended candidate will be presented to the entire Board for approval.

Mr. Friedman asked if there were any audience questions on this project. There were none so Mr. Friedman thanked Ms. Potter, Ms. Eskew, and Mr. Brawer for this presentation.

 

NEW BUSINESS & AUDIENCE COMMENTS

  1. Mr. Berk asked that the Board consider additional speed humps in the area between the North Gate and the intersection with Eagle Trace Blvd. East. Mr. Brawer showed a photo of the placement.

 

Mr. Berk made a MOTION that was seconded by Mr. Mills to spend up to $4,000 for the installation of two additional speed humps. These will be located on Eagle Trace Blvd. North heading into and out of the community near the bridge on Eagle Trace Blvd. North. The precise location will be determined by the contractor and management. The work will be performed by King Kote Asphalt and if approved will be completed by the end of March, 2007. MOTION PASSED 4 YES and 1 NO. (Mr. Morrow voted against the MOTION).

Mr. Morrow then made a MOTION to remove the speed hump on Eagle Trace Blvd. North at Las Colinas Way. There was no second to the MOTION and therefore it failed.

Mr. Friedman then asked Ms. Eskew to address the Board on the Community Association Institute Convention that will take place in Las Vegas on April 25 – 28, 2007.

Mr. Friedman then asked if there was a MOTION to send Mr. Brawer to this convention.

Mr. Berk made a MOTION that was seconded by Mr. Morrow to spend up to $2,000 to send Lou Brawer to the Community Association Institute annual convention in Las Vegas from April 25, 2007 to April 28, 2007. The above funds will be used to pay for air fair, hotel, and conference registration. MOTION PASSED 5 YES AND 0 NO.

Mr. Friedman then opened the floor up to other audience members that would like to make comments or ask questions:

  1. Ms. Jan Brands asked the Board about the condition of the pavement and the drainage along Eagle Trace Blvd. North near the intersection with Eagle Trace Blvd. East. Mr. Brawer reported that the Coral Springs Improvement District will be doing work on the canal banks and will be using that area to put equipment into the canal. They have agreed to fix up the area when the project is completed.
  2. Mr. Joe Hoffer of Highland Place asked if there were any rules concerning garage doors being left open. Mr. Friedman said that there were no rules concerning this but urged residents to report these situations directly to the city’s Code Enforcement Department.
  3. Mr. Steven Dovgin asked the Board to look into the area of NW 126th Way and Eagle Trace Blvd. West in hopes of finding a solution to drivers speeding around that bend. Mr. Friedman instructed Mr. Brawer to talk with Coral Spring Police and the city traffic engineer about this location and report back to the Board.
  4. Ms. Susan Spak asked that the trees along NW 18th Place and NW 126th Way be trimmed. She claims that they were missed after the hurricane. Mr. Brawer apologized for this and said he will schedule the tree service to come in and do this work. Ms. Spak then went on and asked why her street does not have an island like most other.

 

ADJOURNMENT

 

The meeting was adjourned at 9:30pm. The next meeting is scheduled for March 20, 2007.

Respectfully submitted,

Louis Brawer
Property Manager