BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, February 17, 2009 – 7:30 P.M.
T.P.C. Eagle Trace Clubhouse
President Marty Friedman called the Regular Meeting to order at 7:30 p.m. Those directors present were Mickey Berk, Harvey Morrow, Renee Waltz, Jeff Eisensmith, and Ted Scatcherd.
Absent: None
Management: Lou Brawer
Frank, Weinberg & Black: Steve Weinberg Esq.
Goldman, Juda, Martin & Eskew: Carol Eskew
Mr. Friedman opened the meeting by thanking everyone for attending this meeting.
Mr. Freidman announced that Brian Frey submitted his resignation due to his leaving the community. A MOTION was made by Mr. Morrow and seconded by Mr. Eisensmith to accept Mr. Frey’s resignation. MOTION PASSED 6 YES and 0 NO.
Mr. Friedman announced that a committee will be established to fill this vacancy.
Mr. Friedman then talked about the establishment of Board committees. The following Board members have agreed to chair each committee:
Security – Mr. Berk
Landscaping – Mr. Morrow
Tennis and Recreation – Mrs. Waltz
Architectural – Mr. Eisensmith
Social – Mr. Scatcherd
President’s Counsel – Mr. Friedman
It is hoped that these committees will begin work shortly and announcements will be made to the community looking for volunteers.
AUDIENCE COMMENTS:
Mr. Freidman suggested that audience comments be moved to the beginning of the meeting since there are several Agenda items that could be lengthy. The floor was then opened for comments:
Mr. Mark Bailey asked about the hole that was dug in front of his house. He was informed that work is being done by AT&T in several areas around the community. Mr. Bailey was assured that AT&T will restore his lawn once the work is complete.
Mr. Sam Feldman talked to the Board about the phone call he and other residents received concerning the height of hedges and the problem he has been having with his neighbor. The Board and Mr. Weinberg explained what the Board can do for him and suggested that if he cannot work out the problem with his neighbor that he contacts the city’s Code Enforcement department.
Since there were no other residents that wished to address the Board Mr. Friedman said that we will move forward with our agenda.
LANDSCAPING REPORT
Mr. Friedman called upon Ms. Nina Potter from Potter Lawn and Landscaping to present her landscaping report.
Ms. Potter said that she and Mr. Brawer toured the entire community and has come up the areas that are in critical need of landscaping repair. Ms. Potter reviewed each of these areas which included:
The Green’s Entrance - $5191.00
Intersection of Eagle Trace Blvd. East and North - $1802.00
North Gate
Center Island - $4886.00
Side wings and signs - $1749
Area along exit side of gate - $2070.00
Area along entrance side of gate - $4810.00
Coral Ridge Drive from Lakeview Drive to Royal Palm - $5840.00
East Gate - $4559.00
Island inside East Gate $2300.00
West Gate - $4040.00
Eagle Trace Blvd. Medians - $7200.00
While there are many other areas that also need repair Ms. Potter felt that these are the most important and the ones that will benefit all residents.
The costs of each of these projects were discussed.
The Board was reminded that $40,000 is currently in the Operating Budget for Landscaping Replacement Projects.
A MOTION was made by Mr. Scatcherd and seconded by Mr. Eisensmith to spend $43,767.00 for the landscaping projects outlined above. MOTION PASSED 6 YES and 0 NO.
Ms. Potter said that the work on these projects should begin within the next month and should be completed within two months.
Mr. Friedman asked that a MOTION be made to accept the Minutes from the Regular Meeting held on January 6, 2009.
A MOTION was made by Mr. Eisensmith and seconded by Mr. Morrow to approve the Minutes of this meeting. THE MOTION PASSED 6 YES and 0 NO.
Carol Eskew from Goldman & Juda read the Financial Report for January, 2009.
For the month of January the Master Association was under budget by $6508 which is also our year to date under budget since January is the first month of our budget year.
The Community Reserves as of January 31, 2009 are $550,622.
Mr. Weinberg reported that there are currently 60 collection matters with his office:
21 units have received collection letters
16 units have had a Claim of Lien recorded against them
5 units are in Association foreclosure
14 units are in bank foreclosure
3 units are in bankruptcy
17 units have paid their account in full
Mr. Weinberg then explained some of the different collection issues and what the community can expect in the near future. He also advised the Board which units they should move forward toward Foreclosure.
Mr. Weinberg announced that the Association received title to the property located at 1970 Las Colinas Way as a result of our Foreclosure action. Mr. Brawer will report to the Board of the condition of the property once he receives Certificate of Title.
Mr. Weinberg suggested that this and any other future properties be placed in a separate LLC corporation to limit the Association’s liability. The cost of doing this will be minimal.
Mr. Brawer was instructed to continue to have Potter Lawn and Landscaping clean up these properties and to add the bills to their accounts.
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
A MOTION was made by Mr. Scatcherd and seconded by Mr. Berk that the ARC report be approved as recommended by the committee. MOTION PASSED 6 YES and 0 NO.
The next meeting of the Board of Governors will be held on Tuesday, March 17, 2008 at 7:30pm. The meeting will again be held at the TPC Eagle Trace Clubhouse.
The meeting was adjourned at 9:45pm.
Respectfully submitted,
Louis Brawer
Association Manager