BOARD OF GOVERNORS SPECIAL MEETING
MINUTES
Thursday, December 1, 2005 - 7:30 P.M.
Hampton's Clubhouse

President Ira Josephson called the meeting to order at 7:30 p.m. Those directors present were, Ira Josephson, Marty Friedman, Nancy Frank, Mark Mills, Mickey Berk, and Ted Scatcherd.

Absent: Harvey Morrow.

Management: Lou Brawer

Attorney: Steve Weinberg Esq.

Carol Eskew from Goldman and Juda

Mr. Josephson opened the meeting by thanking everyone for attending. He informed the audience that the only topic that will be covered this evening will be the Tennis Center. He went on to say that everyone has gone through a rough last six weeks and that the Board along with management has been working on tennis since the day after the storm.

The Tennis Center sustained major damage including damage to:
The lights
The clay surface
The Gazebo
The Main Pro Shop building
Fencing
Huts between the courts
Irrigation system

The Board has to be very careful on how it spends money on the restoration of the facility. Eagle Trace is different than most other tennis facilities in that it is not run by a municipality or by a private company. The facility is owned by 900 plus owners and the Board have the charge by these 900 owners to spend their money wisely.

With this in mind the Board has asked Carol Eskew of our accounting firm to analysis the tennis centers financial position and report to the Board. This is the primary purpose of tonight's meeting.

Before the meeting was turned over to Ms. Eskew Mr. Josephson stressed that the community will have tennis and that tennis will be a part of Eagle Trace.

FINANCIAL REPORT

Carol Eskew from Goldman & Juda passed out a report and spread sheets that are attached to these Minutes. She started off by saying that even though tennis is tracked separately each month that it is still part of the Eagle Trace Community Association Inc.

She went on to say that some expenses that go toward the operation of tennis are not included in the tennis center financial report such as insurance, management fees, and accounting fees.

Ms. Eskew went through the hand out and explained each line.

Mr. Weinberg then took the floor and explained to the audience what was asked of Ms. Eskew. Mr. Weinberg then went on and explained the decisions that the Board will be making in the near future. He ended his remarks by stating that Eagle Trace residents will be the only people that are responsible for absorbing the expenses for the renovations and that the Board must act on their behalf.

A MOTION was made by Mr. Friedman and seconded by Mr. Berk to refund all unused membership fees immediately. MOTION PASSED 6 YES and 0 NO.

AUDIENCE COMMENTS

Mr. Josephson opened the floor up to audience questions. Residents brought up the following issues:
Pride in the club
Impact on home values
Impact on the teaching pros
Insurance impact

Mr. Weinberg again talked about the history of the club and how the courts originally became a part of Eagle Trace. He then went on to explain the relationship with Vitetian Isles and Vizcaya communities.

Resident comments continued and it was suggested that members be asked for a commitment to the club by putting future membership dues in escrow so that the Board can see how many members might be willing to return when the club reopens. If for some reason the club does not open by a certain date the money will be returned.

It was then suggested that a Tennis Committee be formed. The function of this committee would be to:
Review the financial reports submitted by our accounting firm.
Go to current members and ask for a future commitment.
Develop a questionnaire that could be sent to all Eagle Trace residents to find out their interest in tennis.

The Board asked that the committee consist of:
2 Tennis Center members
2 Residents that were not tennis players
1 Board Member
Carol Eskew
Lou Brawer

The tennis members present appointed Richard Greenberg and Sharon Glickman as their representatives. Ms. Anna May Hofer was appointed as one of the non tennis players, and Nancy Frank was appointed has the Board representative.

The committee will have their first meeting on Monday, December 5th.

ADJOURNMENT

The meeting was adjourned at 8:30pm.

Respectfully submitted,

Louis Brawer
Property Manager