BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, August 26, 2004 - 7:30 P.M.
T.P.C. Clubhouse

President Ira Josephson called the meeting to order at 7:35 p.m. Those directors present were, Ira Josephson, Ted Scatcherd, Nancy Frank, Mark Mills, Joan Casagrande and Mickey Berk.

Absent: None

Management: Lou Brawer

Frank, Weinberg & Black: Steve Weinberg Esq.

Goldman & Juda: Carol Eskew

Mr. Josephson opened the meeting by thanking everyone for attending.

APPROVAL OF THE MINUTES

Mr. Josephson asked that a MOTION be made to accept the Minutes from the Annual and Regular Meeting held on July 1, 2004.
A MOTION was made by Mr. Berk and seconded by Mr. Scatcherd to approve the Minutes of the meeting. THE MOTION PASSED 6 YES and 0 NO.

FINANCIAL REPORT

Ms. Eskew from Goldman and Juda presented the Financial Report.

For the month of July, 2004 the Master Association was under budget by $9,608 and the Tennis Center was $3,235 under budget.

Year to date the Master Association was under budget by $72,767. The Tennis Center is presently at a loss for the year of $3,122.

The Community Reserves as of July 31, 2004 are $735,879.

The Board held a brief discussion on the different ways that our Reserve money can be invested.

UPDATE ON FOUNTAINS INSTALLED WITHOUT ARC/BOARD APPROVAL

Mr. Brawer brought the Board up to date on the resident's that has installed fountains without the approval of the Board. He reported that:

1900 Colonial Drive - Ground has been broken to install a wall that was approved previously by the Board.
1849 Monte Carlo Way - The resident has removed the fountain as requested.
1853 NW 124th Way - The resident has not made any contact with either the Attorney or the Property Manager. It was suggested that Steve Weinberg write a final demand letter.
2045 Augusta Terrace - The owner submitted revised plans. The ARC will review and advise the Board at the next meeting.
12040 Eagle Trace Blvd. North - The fountain and statue are still in place. The resident has not responded to the Property Manager but this or the painting of the garage door. Steve Weinberg will write a final demand letter.

LEGAL REPORT

Mr. Weinberg reported that there are presently three collection matters in his office: 1 bank foreclosure; 1 community foreclosure; 1 bankruptcy.

The Board had a discussion about late fees. Mr. Brawer asked if it is possible to charge a fee to turn clickers back on after they were deactivated for non payment. Mr. Weinberg recommends that no changes be made at this time since collections are very good.

Mr. Weinberg was pleased to announce that there are no other matters presently with his office.

ARCHITECTURAL VIOLATIONS

Mr. Brawer brought the Board up to date on resident's whose houses have not responded to requests for repairs to their houses:

2138 Sea Pines way - This houses landscaping has fallen back into disrepair. It was suggested that Steve Weinberg send another letter.
1940 Hartford way - Mr. Brawer was pleased to report that this resident has completed most of the repairs that were requested. The reason for the delay was that he was out of the country for an extended period of time and could not get the work done.
1960 Augusta Terrace - The owner of this house has moved out and did not make arrangement for repairs. The garage doors are broken and the landscaping has not been maintained. Mr. Brawer reported that he had Potter's Lawn and Landscaping come in and cut the grass.
12040 Eagle Trace Blvd. North - This resident has not submitted a city painting permit for the garage doors. Also the statue and fountain have not been removed as requested.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer's report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Potter Landscaping has completed work on the following areas:
a. The entrance to The Greens (still need some middle height trees).
2.) Landscaping projects being looked at for 2005 include:
a. Cul de sacs that have not been addressed.
b. The area in front of and behind the "Fairway's Sign".
c. The entrance to the Tennis Center
3.) The new digital irrigation clocks have been installed and are working well.
4.) Inspections for August 2004 had the following results:
i. 1st Warnings 62
ii. 2nd Warnings 16
iii. Final Warnings 05

Mr. Brawer reminded the Board that this is normal this time of year since residents do not like or can not do work during the summer months due to weather.
5.) The Tennis Center has been busy with summer activities, planning for the fall leagues, and the welcoming of 27 new members.
6.) Mr. Brawer went on the report that the current membership at the Tennis Center is:
a. Resident Single 38
b. Resident Family 7
c. Non-Resident Single 102
d. Non Resident Family 7
e. Junior 1
f. Deposits (non residents) 5
7.) Mr. Brawer reported that during the course of the summer there were several areas of the community that were hit by vandalism. These areas included:
i. The Georgetown entrance sign
ii. The Eagle Landing entrance sign
iii. The Highland Place entrance sign
iv. The Fairway's sign (two times)
8.) The next street sweeping is scheduled for September 8th & 9th.
9.) Mr. Brawer reported that during the days preceding Hurricane Charley there were several trees that received storm damage and had to be removed. These included trees in Highland Place, on eagle Trace Blvd. east, Eagle Trace Blvd. West, and on Glenmore Drive.
10.) Plans are already being formalized for Halloween 2004. These plans include:
a. The annual block party scheduled for October 30th
b. Halloween night security for October 31st
11.) Finally Mr. Brawer discussed the upcoming Breast Cancer Tennis Round Robin. A copy of the flyer that is being distributed is attached.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications. All applications were recommended for approval. .

A MOTION was made by Mr. Scatcherd and seconded by Mr. Berk that the ARC report be approved as recommended by the committee. MOTION PASSED 6 YES and 0 NO.

DISCUSSION OF A REPLACEMENT TO FILL THE SEAT VACATED BY LARRY MOLINA

Mr. Berk suggested that it is time to fill the seat held by Mr. Molina.

A MOTION was made by Mr. Berk to appoint Connie Guice to fill the seat. There was some brief discussion. Mr. Josephson asked if there was a second and there was not.

A MOTION was then made by Mrs. Casagrande to appoint Harvey Morrow to fill the seat. The MOTION was seconded by Mr. Scatcherd. MOTION PASSED 6 YES and 0 NO.

NEW BUSINESS & AUDIENCE COMMENTS

The Board held a discussion about how some of the children in the community were behaving when approached by Captain Bell of Wackenhut. It was suggested that the community purchase and install a video camera in the truck and that the tapes be shown to parents. Mr. Brawer will coordinate this project with Mr. Schira of Wackenhut.

NEXT MEETING

The next meeting of the Board of Governors will be held on Thursday, September 23, 2004 at 7:30pm. The meeting will be held at the T.P.C. This will be the budget meeting as well as the regular monthly meeting.

ADJOURNMENT

The meeting was adjourned at 8:35pm.

Respectfully submitted,

Louis Brawer
Property Manager