BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, August 21, 2007 – 7:30 P.M.
TPC Eagle Trace

President Marty Friedman called the meeting to order at 7:30 p.m.  Those directors present were, Marty Friedman, Jeff Eisensmith, Harvey Morrow, Nancy Frank, Ted Scatcherd, and Renee Waltz.

Absent: Mickey Berk.

Management: Lou Brawer

Attorney: Steve Weinberg Esq.

Accountant: Carol Eskew

Mr. Friedman opened the meeting by thanking everyone for attending tonight’s meeting. In order to move the meeting along quickly Mr. Friedman reviewed the rules of order for those in attendance.

REQUEST FOR PARKING VARIANCE (1900 COLONIAL DRIVE)

Mr. Brawer reported that he was contacted by the resident of 1900 Colonial Drive. This resident requested permission to park his son’s van which has advertising for his band. When he first got the van he was asked by Management not to park the van in the driveway and the resident parked the van at Publix. That was several months ago and now the resident wants to again ask for permission to park in his driveway with the van having a custom made cover. The Board was shown pictures of the van both with and without the cover.

The Board members had a discussion on this matter and Board members had concerns that allowing this would open the community up to other similar requests that would not keep the image up.

After the discussion was complete a MOTION was made by Mr. Morrow to allow Mr.  & Mrs. Jack Koussevizky of 1900 Colonial Drive permission to park their commercial van at the Recreation Center after midnight as long as there is a cover over it for the entire night. This MOTION may be rescinded at anytime by the Board of Governors. The resident will be required to sign a Waiver of Liability. The MOTION was seconded by Mr. Scatcherd and passed 6 YES and 0 NO.

APPROVAL OF THE MINUTES

Mr. Friedman asked that a MOTION be made to accept the Minutes from the Regular meeting held on June 19, 2007.

A MOTION was made by Mr. Scatcherd and seconded by Mr. Morrow to approve the Minutes of this meeting. THE MOTION PASSED 6 YES and 0 NO.

FINANCIAL REPORT

Carol Eskew from Goldman and Juda presented the Financial Report
:
                        For the month of July the Master Association was under budget by $18,305.
                        Year to date the Master Association is under budget by $67,034.

                        The Reserves for the community as of July 31, 2007 are $730,831.

Ms. Eskew reported that the financial strength of the community is excellent and is doing much better than many other communities that they represent.

LEGAL REPORT

Mr. Weinberg started off his report by talking about the change in Property Tax status for the Recreation Center property. In the past this property including the vacant land was taxed as commercial property with a yearly tax bill of around $18,000.

After the community closed down the Tennis Club and reopened the facility as an amenity for residents Mr. Weinberg applied to Broward County to change this status. That request was approved and the tax status was changed to “Nominal Tax Status” which means that our yearly tax expense will be $10.00.

Mr. Weinberg said that in order for this change to be completed it will be necessary for the Board to pass a MOTION to add the Recreation Center and all the land as common property and be committed to the Declaration. This MOTION was made by Mr. Scatcherd and seconded by Mr. Eisensmith. MOTION PASSED 6 YES and 0 NO.

There was some discussion on what this change means for the future use of this property. Mr. Weinberg said that basically this land cannot be used as a business and because it is now part of the common element that it can only be sold through a vote of the members of the Association.

Mr. Weinberg then reviewed the collection matters that are currently being handled by his office. They include one bank foreclosure, one unit that is in bankruptcy and one unit that is in Association Foreclosure. Since this is the first month of the quarter there are other units that are in collections.

The final issue was a request that was made by Mr. Brawer concerning the replacement of the barbed wire on the gate along Coral Ridge Drive south of Royal Palm. This gate is used as a service access for the Coral Springs Improvement District and the barded wire was damaged during Hurricane Wilma. Mr. Weinberg said that it would be fine to put the barbed wire back as long as a warning sign is installed on the gate.

Mr. Friedman instructed Mr. Brawer to have the barbed wire replaced and the sign installed.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review

The following issues were covered in Mr. Brawer’s report:

1. The first issue that Mr. Brawer brought up was the recent termination of Carol Karman. This was done because of changes in the job needed and not because of her performance. She was offered a severance package when she left which included:
1. The opportunity to work till the end of August.
2. Cash severance equal to one additional week’s salary.
3. Payment of her health insurance for the month of September.

She did not sign the agreement and the Board was asked if they wanted to modify their offer. They changed it to a total $1000 cash payment. They also asked Mr. Weinberg to draw up a new agreement. Mr. Brawer will transmit this offer to her via email.

1. Mr. Brawer then talked about his new assistant that will be starting next week. She will have more Property Management responsibilities and will be able to do more field work.
2. Mr. Brawer reported on the work that was completed this summer and his plans for part time help this fall. He has hired two of his summer workers to work on specific projects each Saturday from 8:00am till 2:00pm. Some of the special projects include:
1. Pressure cleaning
2. Painting of crosswalks and speed bumps
3. Painting of the lines on the streets
4. Tennis court maintenance
3. Next Mr. Brawer talked about the office generator installation which is moving forward and should be completed within the next several weeks.
4. He reported that the sidewalk was completed outside the Recreation Center. Mrs. Waltz reminded him about the ramp near the small maintenance shed. He said this will be taken care of.
5. He reported that all operations at the Recreation Center are running smoothly. Our tennis pro had a successful summer program and has now started his fall program.
6. Next Mr. Brawer talked about the take over of management of Ascot Villas and the Hamptons. Both communities are pleased with the transition.
7. Community Halloween Party is scheduled for October 27, 2007.
8. Finally Mr. Brawer talked about the need for a new utility cart to replace one of the golf carts that requires extensive repairs. He suggested that the community purchase at John Deere Gator cart because of their ease of maintenance and reliability.

PURCHASE OF JOHN DEERE GATOR UTILITY CART

A MOTION was made by Mr. Morrow and seconded by Mr. Eisensmith to purchase a new John Deere Gator TS gasoline driven utility cart from Green Thumb for use by our maintenance Department. The cost of the cart will not exceed $6,500 and will include a roof, trailer hitch, tax, delivery, and set up. MOTION PASSED 6 YES and 0 NO.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications.

A MOTION was made by Mr. Scatcherd and seconded by Mrs. Frank that the ARC report be accepted as recommended by the committee.  MOTION PASSED 6 YES and 0 NO.

NEW BUSINESS & AUDIENCE COMMENT

Mr. Friedman asked if there was any new business to come before the Board and since there was none he opened the floor up to Audience comments:

1. Mr. Tom Braakman of 1865 Eagle Trace Blvd. East first compliments the Board and Management on the fine condition of the community. He did, however, have a concern about two properties that were in disrepair. Mr. Brawer responded that both the properties are in stages of Foreclosure and that he is working with the banks and Realtors to get work completed.
2. Mrs. Joann Friedman asked if generators need to have shrubs installed. Mr. Brawer responded that they do and that this is being included in his inspections.

ADJOURNMENT

The meeting was adjourned at 9:00pm. The next meeting is scheduled for September 25, 2007. Besides the regular business portion of the meeting there will also be a Budget Workshop as work progresses on the 2008 Operating Budget.

Respectfully submitted,

Louis Brawer
Property Manager