BOARD OF GOVERNORS REGULAR MEETING
MINUTES
THURSDAY, APRIL 22, 2010 – 7:00pm
T.P.C. Eagle Trace Clubhouse

 

President Mickey Berk called the Regular Meeting to order at 7:00 p.m.  Those directors present were Harvey Morrow, Jeff Eisensmith, Luisa Geilen, Marty Friedman, and Ted Scatcherd

Absent: Renee Waltz

Management: Lou Brawer

Accountant: Carol Eskew, Goldman, Juda, and Eskew

Attorney: Steve Weinberg, Frank, Weinberg, and Black

 

Mr. Berk opened the meeting by thanking everyone for attending this meeting. He went on and made the following points with his remarks:

  1. Association has been taking care of abandoned properties by at least cutting and trimming. Tonight the Board will discuss the possibility of cleaning roofs that have been identified as being especially dirty.
  2. Several Board members have been meeting with our landscaper every 7 to 10 days and concerns are being addressed.
  3. Property insurance has been changed to again include windstorm coverage.
  4. Employee medical insurance has also been revised as a cost saving measure.
  5. Management office will now be open one Saturday a month from 9:00am till 11:00am. At least one Board member will also be present to talk one on one with residents.
  6. Over the next few months all contracts, vendors, and proposals will be evaluated and reviewed.

Finally Mr. Berk made special presentations to Marty and Joanne Friedman for their continued service and dedication to the community. They were both presented with plaques.

PROPERTY INSURANCE

Mr. Berk introduced Mr. Steve Sauer from Plastridge Insurance who explained the changes to our property insurance coverage. The primary change was that we now have windstorm coverage on all buildings, street lights, street signs, tennis court lights, and tennis court fencing. Each of these items has a separate deductible and the total value of the property was increased to 2 million dollars.

A MOTION was made by Mr. Morrow and seconded by Mr. Friedman to ratify the change in property insurance coverage from Russo Insurance Group to Plastridge Insurance. The new coverage will include windstorm coverage for all structures including light fixtures, walls, fences, and recreation area lighting. Each structure will now have a separate deductible of 5% of the value of that item rather than a 5% deductible of the total property value. The total package premium is $27,566. MOTION PASSED 6 YES and 0 NO.

Mr. Sauer thanked the Board for the business and looks forward to working with the community on all their insurance needs.

MEDICAL INSURANCE

Mr. Berk introduced Mr. Ralph Russo of the Russo Insurance Group who reviewed the changes in the employee health insurance policy.

A MOTION was made by Mr. Morrow and seconded by Mr. Eisensmith to ratify the change to our employee health insurance from Aetna Plan FL SGB HMO 15/500 to Aetna plan FL OA HMO 912 resulting in an annual savings to the community of $16,272 effective April 1, 2010. MOTION PASSED 6 YES and 0 NO.

Mr. Marc Goldberg suggested that this change was not worth it and that the policy should have been kept the same. The Board said that next year the policy and the cost will be reviewed earlier and every option will be examined.

KOUSSEVITZKY VAN PARKING REQUEST

A letter to Mr. Berk was received from Mrs. Rhonda Koussevitzky concerning the parking of their commercial van in their driveway. They were requesting that the Board allow the van to be covered.

Mr. Weinberg reviewed the sections of the documents dealing with commercial vehicles and felt that we have not allowed this in the past. In the letter it mentioned that a limo was allowed to have a cover and Mr. Weinberg felt that this was a private car and not a commercial vehicle and therefore should be treated differently.

A MOTION was made by Mr. Eisensmith and seconded by Mr. Morrow not to allow the van to be parked with a cover. MOTION PASSED 6 YES and 0 NO.

Mr. Weinberg was instructed to send a letter to Mr. & Mrs. Koussevitzky informing them of the Board’s decision.

APPROVAL OF THE MINUTES

 

Mr. Berk asked that a MOTION be made to accept the Minutes from the Meeting held on March 18, 2010.
A MOTION was made by Mr. Morrow and seconded by Mr. Scatcherd to approve the Minutes of this meeting. THE MOTION PASSED 6 YES and 0 NO.

FINANCIAL REPORT

 

Carol Eskew from our accounting firm presented the financial report for March, 2010.

For the month of March 2010 the Master Association was under budget by $1786. Year to date the community is under budget by $18,049.  

The Community Reserves as of February 28, 2010 is $588,543.

Mrs. Eskew reviewed with the Board her analysis on the properties owned by the Association and costs associated with each.

 

ASSOCIATION MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:

    1. Mr. Brawer started off by reporting that he has had many meetings over the past month with Mr. Berk and other Board members to review all aspects of the community. The meetings were very beneficial to the Board members and him.
    2. The extremely heavy rain storms were reported on and Mr. Brawer thanked the staff for all their hard work. He also made a special thank you to Marian Frey for acting on his behalf during this emergency since he was at Jury Duty.
    3. The heavy leaf drop during the past month has resulted in some of the ongoing projects to be placed on hold. These projects will start up again in the near future.
      1. Line painting and reflector replacement
      2. Fire hydrant painting
      3. Pressure cleaning
      4. Tennis court clay replacement
    4. There was a review of the Neighborhood Associations and special projects that they have planned:
      1. Ascot Villas – Sign and wall painting
      2. Glen Condo – Flat roof replacement
      3. Hampton’s – Have scheduled a special meeting to discuss the possible installation of speed humps
      4. Eagle Landing – Reviewing proposals for landscape improvements to the front entrance
    5. It was reported that Potter Lawn and Landscaping has been working on the following:
      1. All plant beds and turf areas have been fertilized
      2. Berm behind NW 14th Street and NW 127th Avenue has been cleaned up
    6. There have been no problems with security and it was reported that there have been vast improvements since our site supervisor has changed.
    7. Lines on the tennis courts have been replaced.

 

 

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications.

A MOTION was made by Mr. Morrow and seconded by Mr. Friedman that the ARC report be accepted as recommended by the committee. MOTION PASSED 6 YES and 0 NO.

Mr. Berk asked Mrs. Friedman and Mrs. Jackie Eljallad if they were willing to continue to serve on the ARC committee and both accepted the invitation. Mr. Berk therefore appointed the following to serve on the committee:
            Mrs. Joanne Friedman
            Mrs. Jackie Eljallad
            Ms. Arlene Rothman
            Mrs. Diane Feingold

Mr. Berk thanked each of these ladies for their service to the community.

ROOF CLEANING PROPOSALS

 

Mr. Brawer presented the Board with three proposals for the cleaning of 12 homes with dirty roofs. It was found that 2 of the roofs were cleaned recently by the homeowners.

 

Mr. Weinberg reviewed the legal issues involved in the Association doing this work and after Board discussion it was decided to move forward once all legal requirements were met.

A MOTION was made by Mr. Friedman and seconded by Mr. Morrow to have the proposed roofs cleaned and to bill the homeowner for the expense. The work will be performed by two companies Hartzell Painting and All American Pressure Cleaning with each company doing half of the homes. The cost of the cleaning will not exceed $2,000. MOTION PASSED 6 YES and 0 NO.

BERM ALONG EAGLE TRACE BLVD. WEST

Mr. Grant Potter of Potter Lawn and Landscaping made a presentation on plans for the renovation of the berm along Eagle Trace Blvd. West. Board and audience members discussed the proposal and questioned some of the plant choices especially the Sword Fern. Mr. Potter felt that he can come up with other plants while still keeping the costs as is.

 

A MOTION was made by Mr. Eisensmith and seconded by Mr. Morrow to approve the sending of $10,702 for the renovation of the berm along Eagle Trace Blvd. West pending the approval of the plant choices by the Landscaping Committee including Dr. Ron Cohen. MOTION PASSED 6 YES and 0 NO.

A meeting between Mr. Potter and the Landscaping Committee was scheduled for Wednesday, April 28, 2010 at noon. Dr. Cohen will be included in this meeting.

LEGAL ISSUES RAISED BY MR. IRA JOSEPHSON

Mr. Weinberg addressed the legal issues raised by Mr. Josephson and reviewed his opinion letter which was presented to each Board member. The two issues that were addressed included:

  1. The allocation and use of Reserves
  2. The awarding of the security contract to United Global without receiving competitive bids

Mr. Weinberg felt that in each case the Board did not violate the law.

A copy of his opinion letter is attached to these Minutes and is also available for review at the Management Office.

 

NEW BUSINESS/AUDIENCE COMMENTS

 

Ms. Jeri Klempner brought up that she felt the foam covers on the resident gates look terrible and should be removed or replaced with some other type of material. Mr. Brawer explained that he was advised not to remove the pads as they will protect the car in the event of a mechanical failure. The Board instructed Mr. Brawer to look for other coverings.

LEGAL REPORT

Mr. Weinberg gave each of the Board members copies of his collection report and reported the following current statistics:
                        Association Foreclosures   14 (6 paid in full and 1 in stipulation)
                        Bankruptcies                                    2
                        Bank Foreclosures              48 (23 of which are current with Assoc.)
                        Association Liens                19 ( 4 of which have been paid in full)
                        Collection Letters                 19 (4 of which have been paid in full)

Since the last Board meeting $15,905 have been collected in past due assessments.

The Board then asked Mr. Weinberg questions on particular units and advised which units he needs to move forward with. 

 

NEXT MEETING

 

The next Regular meeting of the Board of Governors will be held on Thursday, May 20, 2010 at 7:00pm. The meeting will be held at the TPC Eagle Trace Clubhouse.

ADJOURNMENT

 

The meeting was adjourned at 8:50pm.

Respectfully submitted,

Louis Brawer
Association Manager