BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, April 21, 2009 – 7:30 P.M.
T.P.C. Eagle Trace Clubhouse
President Marty Friedman called the Regular Meeting to order at 7:30 p.m. Those directors present were Mickey Berk, Harvey Morrow, Renee Waltz, Jeff Eisensmith, and Ted Scatcherd
Absent: None
Management: Lou Brawer
Frank, Weinberg & Black: Steve Weinberg Esq.
Goldman, Juda, Martin & Eskew: Carol Eskew
Mr. Friedman opened the meeting by thanking everyone for attending this meeting.
He reported on the recent meeting he had with the Neighborhood Association presidents. The meeting was very productive and Mr. Friedman hopes to have other meetings on a quarterly basis.
Mr. Friedman then went on to announce that he is appointing Mr. Berk, Mr. Eisensmith, and Mr. Ed McCluskey President on Highland Place as a search committee to recommend a replacement for Mr. Frey who recently stepped down from the Board of Governors.
Mr. Friedman then turned the floor over to Mr. Berk who asked for volunteers to serve on the Security Committee. He sent around a sign up sheet for those interested in volunteering.
Finally Mr. Friedman announced that tonight’s agenda is large and urged both Board and audience members to help move through the agenda as quick as possible.
Mr. Friedman asked that a MOTION be made to accept the Minutes from the Regular Meeting held on March 19, 2009.
A MOTION was made by Mr. Morrow and seconded by Mr. Scatcherd to approve the Minutes of theses meeting. THE MOTION PASSED 6 YES and 0 NO.
Carol Eskew from Goldman & Juda read the Financial Report for March 2009.
For the month of March 2009 the Master Association was over budget by $35,626. Year to date the community is over budget by $1,711. Ms. Eskew noted that this over budget was caused by a major payment being made for the transponder system which was included in the Operating Budget for 2009.
The Community Reserves as of March 31, 2009 is $562,178.
Ms. Eskew still feels that Eagle Trace is doing better than most communities in collections and curtailing expenses.
Ms. Eskew also reported on a problem that was discovered with the billing from Steve Weinberg’s office which resulted in Neighborhood Association matters being billed to the Master Association. The problem was resolved with the help of Mr. Weinberg’s staff and the bills were removed from the Master Association account and as a courtesy Steve did not bill the neighborhoods as well.
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
Mr. Brawer reported that an application from Mrs. Cerbone of 1935 Las Colinas Way was not recommended for approval. Mrs. Cerbone asked and was given permission to address the Board along with her roofer. She explained that the tile chosen was recently approved by the city even though it was not approved when it was first submitted. The ARC Committee still does not want to approve the tile for Eagle Trace.
The Board recommended that Mrs. Cerbone and the Committee meet and reevaluate the tile or find a mores suitable tile.
The Board will allow the ARC Committee to make a final decision on this matter so that it does not have to wait till the next meeting.
A MOTION was made by Mr. Scatcherd and seconded by Mr. Eisensmith that the ARC report be accepted as recommended by the committee. This includes the denial of the roof of 1935 Las Colinas Way. MOTION PASSED 6 YES and 0 NO.
Mr. Marc Goldberg requested that a speed hump be placed on Eagle Trace Blvd. East on the exit side just before the Hampton’s entrance. The Board asked Mr. Brawer to get a new traffic study proposal done report back to the Board.
1.) Mr. Ira Josephson talked on the following:
Landscaping he feels is very poor and that Potter Lawn and Landscaping is cutting corners.
Mr. Josephson feels that the Board has spent too much money from the Reserve Fund.
He questioned why the entire landscaping replacement budget was spent in the first quarter.
Mr. Friedman, Mr. Berk, and Mr. Eisensmith responded to his comments.
3.) Dr. Stanley Stinek also commented that the new palms installed along the sidewalk at the North Gate have thorns and could create a hazard to those using the sidewalk.
Mr. Morrow suggested that he will have a meeting with Nina Potter and invited Dr. Cohen to attend in order to address these issues.
3.) Mr. Larry Switzer commented about the problems that have occurred on his street. The problems included:
Vacant properties
Investor owned properties
Behavior of renters
4.) Mr. Kelly Baldwin also commented on the problems of Augusta Terrace. In addition he also requested that the Board look at installing a speed hump on Augusta Terrace.
Mr. Friedman thanked everyone for their comments and suggestions.
Mr. Weinberg reported that there are currently 59 collection matters with his office.
He started off with some good news. He reported that 13 units have paid in full since the last report and that 8 additional units have paid even though they are still included in the past due report.
Mr. Weinberg then explained some of the different collection issues and what the community can expect in the near future.
Mr. Weinberg then reported that 11 units are occupied but are seeing no bank activity. Mr. Weinberg suggested that he send these owners be given one last 7 day notice before the Association files their foreclosure.
Due to the late hour it was decided that the transponder discussion be postponed till Monday (April 27th) evening at 7:00pm. Since TPC is closed the meeting will be held at the Hampton’s clubhouse.
The next Regular meeting of the Board of Governors will be held on Tuesday, May 19, 2009 at 7:30pm. The meeting will be held at the TPC Eagle Trace Clubhouse.
The meeting was adjourned at 9:00pm.
Respectfully submitted,
Louis Brawer
Association Manager