BOARD OF GOVERNORS REGULAR MEETING
MINUTES
TUESDAY, APRIL 21, 2005 - 7:30 P.M.
T.P.C. Clubhouse

President Ira Josephson called the meeting to order at 7:30 p.m. Those directors present were, Ira Josephson, Ted Scatcherd, Nancy Frank, Mickey Berk, Harvey Morrow, and Mark Mills.

Absent: Joan Casagrande

Management: Lou Brawer

Frank, Weinberg & Black: Steve Weinberg Esq.

Mr. Josephson opened the meeting by thanking everyone for attending. He pointed out and complimented the Board about the last meeting and how much business was accomplished.

Mr. Josephson then read the resignation letter that was received from Mrs. Casagrande. He asked for a Motion to accept the resignation.

A MOTION was made by Mr. Berk and seconded by Mr. Mills to accept Mrs. Casagrande's resignation effective immediately. MOTION PASSED 6 YES and 0 NO.

Mr. Josephson thanked Mrs. Casagrande from all her hard work on behalf of the Board and the community.

APPROVAL OF THE MINUTES

Mr. Josephson asked that a MOTION be made to accept the Minutes from the Regular meeting held on March 22, 2005.
A MOTION was made by Mr. Berk and seconded by Mr. Morrow to approve the Minutes of this meeting. THE MOTION PASSED 6 YES and 0 NO.

FINANCIAL REPORT

Since Mrs. Eskew from Goldman and Juda was not present Mr. Josephson went over the Financial Report for the month,

For the month of March, 2005 the Master Association was under budget by $7,471 and the Tennis Center was $1,127 under budget.

Year to date the Master Association was under budget by $38,309. The Tennis Center has a loss for the year of $7,718.

The Community Reserves as of March 31, 2005 are $807,080.

TENNIS REPORT

Mrs. Ann Marie Walkley, Tennis Center Director, gave the following report:

Mrs. Walkley reported the following:
A.) The Tennis Center had a very successful Ladies Member Guest with 64 ladies and 1 man in attendance. Of those in attendance Mrs. Walkley feels that we could get up to 15 new members. Mrs. Walkley read a thank you letter she received for one of the ladies in attendance. She then went on to thank the staff for all their hard work preparing the club.
B.) The next major social event will be ladies Cinco de Mayo Round Robin and BBQ on May 5, 2005.
C.) Mrs. Walkley then talked about the process of setting up next year's teams and what a frustrating task this is. She pointed out that we are the only club of our size that has:
a. 15 ladies teams
b. 3 men's teams
c. 1 mixed doubles team
d. 1 Junior team
D.) The next subject that was talked about was summer camp which will start on June 6, 2005. Mrs. Walkley said that the pro's are working on their summer programs and that they will be half day programs geared more to the serious tennis player.
E.) Current membership numbers were reviewed as follows:
a. Resident Single 38
b. Resident Family 10
c. Non Resident Single 101
d. Non Resident Family 06
F.) Mrs. Walkley then requested that the Board purchase new wind screens to replace those damaged in last year's hurricanes. Mr. Josephson said that this will be done shortly. She also asked about the status of the Gazebo roof. Mr. Brawer was asked to get quotes and get moving on this project.

Mr. Josephson thanked Mrs. Walkley for the great job that she does and for attending tonight's meeting.

LEGAL REPORT

Mr. Weinberg reported that there is presently only one collection matters in his office. This is the same matter that has been on the books for the last year or so.

He reported that of the 4 architectural violation matters that were forwarded to his office by Mr. Brawer three have completed the necessary work.

He then talked about the one fountain issue and the letter he received from the resident's attorney. He has sent a response and will follow up with Mr. Brawer.

Mr. Weinberg then reviewed the incident with the Tennis Center employee. He reported that the Coral Springs Police came out and did an investigation and found that the employee did nothing wrong. They classified the incident as a "service call" and no police report was issued. The Board then had some discussion on what to do if this matter comes up in the future.

Finally Mr. Weinberg reported that he is sending a demand letter to the resident whose moving truck hit the North Gate roof. The van line's insurance company refuses to pay the full price of the repair. This was in response to the Motion made at the last meeting.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer's report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:

a. Mr. Brawer first reviewed the berm project along Eagle Trace Blvd. West. The following parts of the project have been completed:
i. Excess trees have been removed
ii. All stumps and debris has been removed
iii. New irrigation has been installed and tested
iv. The ground has been prepared for sod installation
The following items still need to be completed:
v. Sod installed (week of 4/25/05)
vi. A second irrigation check once the sod has been installed
vii. Ficus bushes replaced at both ends of the project
b. Mr. Brawer then brought the Board up to date on the new Administration Building. He reported the following:
i. The survey has been completed
ii. The architect will have the site plan completed by April 25, 2005 for review by the building committee which consists of Mr. Friedman, Mr. Josephson, and Mrs. Brawer.
iii. The site plan will be submitted to the city within 3 to 4 weeks and should be approved in 3 to 4 months.
c. Mr. Brawer reported that inspections for March resulted in:
i. 36 first warnings
ii. 12 second warnings
iii. 08 final warnings
iv. 04 issues to go to the attorney
d. Mr. Brawer reported that the new Fairway's sign has been installed and looks great. Potter Lawn and Landscape will come up with a proposal to re-landscape the area and the lighting will also be improved.
e. Mr. Brawer reported that the community received its new 2005 Toyota Tundra truck to replace the one that was returned due to a problem with tire wear. The old truck was returned under Florida's Lemon Law.
f. Finally, Mr. Brawer reported that he has received several requests from residents for additional speed humps especially along eagle Trace Blvd. West and Classic Drive. The Board had a discussion on policing the speeding problem and suggested that we hire Florida Highway Patrol to come in and at least give out warnings. Mr. Brawer was asked to get information and report back to the Board at the next meeting. The Board also suggested that Mr. Brawer tell residents to attend the next meeting to state their requests personally.

ARC REPORT

Mr. Brawer presented the ARC report for the Committee and explained the different applications. All applications were recommended for approval.

A MOTION was made by Mr. Berk and seconded by Mr. Morrow that the ARC report be approved as recommended by the committee. MOTION PASSED 6 YES and 0 NO.

COMMITTEE REPORTS

SOCIAL AND NEWSLETTER

Mr. Scatcherd reported that the first issue of the newsletter is scheduled to be out around the 1st of May. Articles have been received and Mr. Mike Newman is working with Mr. Brawer on the layout. They will meet with the printer next week to put on the final touches. The printer being used will also do all the addressing and will mail the newsletter via bulk mail which will result in a savings to the community.

Mr. Scatcherd then reported that all the plans are in place for the May 15th Block Party. The invitations will be mailed next week and signs will be going up at the gates. Neighborhood Presidents will be asked to call residents of their neighborhoods for encourage attendance.

BY-LAWS

Mr. Morrow reported that he will be receiving shortly the full documents in a format that will allow editing. Once he receives this he and Mrs. Frank will begin to edit the documents and make the proposed changes.

COMMUNICATIONS AND TECHNOLOGY

Mr. Mills reported that the field tests have been completed and that installation can be expected within a month. He said that it will be necessary to install poles on the gatehouses to get the receivers up about 6 or 8 feet above the roof line.

The Board then had a discussion about the camera and the different types that are available. Mr. Mills said he will test several different types before a final decision is made.

NEW BUSINESS & AUDIENCE COMMENTS

A MOTION was then made by Mr. Scatcherd and seconded by Mr. Mills that Mr. Marty Friedman fill the Board seat that was vacated by Mrs. Casagrande. MOTION PASSED 6 YES and 0 NO.

Mr. Friedman accepted the appointment and joined the Board at the dais.

Mr. Josephson reported to the Board that we have received a request from T.P.C. management to pay for the electric for the maintenance building that we are currently using. It seems that nobody had been paying this bill and FPL now wants to be paid for usage since 2003. The total bill was approx. $1,400 and Mr. Josephson suggested we pay the entire bill since we have never been asked to pay rent or anything else. Mr. Brawer was instructed to have a check cut and delivered to T.P.C.

Mr. Josephson then reported that the community received a settlement from our insurance company for $32,000 for damages done during last year's hurricane. The Board instructed Mr. Brawer to have this money deposited into our Reserve account.

A MOTION was made by Mr. Josephson and seconded by Mrs. Frank to appoint Mr. Morrow as Secretary to replace Mrs. Casagrande. MOTION PASSED 6 YES and 0 NO.

Mr. Brawer showed the Board the new uniform patch that was designed by Wackenhut. The patches should be on the uniforms within the next two months.

Mr. Scatcherd addressed some concerns that he had with Mrs. Frank and the Tennis Center. Mrs. Frank responded to these issues.

The Board had a discussion about the appointing of a tennis liaison. Mr. Josephson felt that it would be better to have Mrs. Walkley attend Board meetings and report directly to Mr. Brawer and the Board. The Board was in agreement with this.

NEXT MEETING

The Board decided that it was not necessary to hold a May meeting and asked Mr. Brawer to set a June date and e-mail all Board members once it is set.

ADJOURNMENT

The meeting was adjourned at 9:05pm.

Respectfully submitted,

Louis Brawer
Property Manager