BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, September 30, 2003 – 7:30 P.M.
Hampton’s Clubhouse
President Larry Molina called the meeting to order at 7:35 p.m. Those present for quorum were, Larry Molina, Mickey Berk, Ira Josephson, Dennis Levin, and Ted Scatcherd.
Absent: Joan Casagrande and Nancy Frank
Management: Lou Brawer
Mr. Molina opened the meeting by thanking everyone for attending.
Mr. Molina asked that a MOTION be made to accept the Minutes from the Regular Meeting held on August 21, 2003.
A MOTION was made by Mr. Levin and seconded by Mr. Josephson to approve the Minutes of the meeting. THE MOTION PASSED 5 YES and 0 NO.
Mr. Brawer presented the Financial Report for Carol Eskew who was not present.
For the month of August, 2003 the Master Association was under budget by $4,023 and the Tennis Center was $1,980 under budget.
Year to date the Master Association was under budget by $63,113. The tennis center is presently at a loss for the year of $22,481.
The Community Reserves as of August 31, 2003 are $743,305.
Mr. Weinberg reported that there are only four collection matters in his office. These included: 2 bankruptcies, 1 bank foreclosure, and 1 homeowner that is working off a payment plan.
Mr. Weinberg went on to report that he had finished the contract for Potter Landscaping and that he will be getting it to Mr. Brawer for signatures.
ARCHITECTURAL VIOLATIONS
Mr. Brawer brought the Board up to date on the architectural violations that have been turned over to Mr. Weinberg’s office. The following units were included:
12366 Classic Drive – No change since last meeting. Bank has been contacted.
1790 NW 127th Way – painting and mailbox (no change since last month)
2138 Sea Pines way – landscaping (no change since last month.
1940 Hartford Way – No change since last meeting.
12477 Classic Drive – Grass is not being maintained. House is in foreclosure.
2108 Cherry Hills Way – Landscaping not being maintained.
12040 Eagle Trace Blvd. North – Landscaping not being maintained.
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Inspections for September resulted in the following:
a. 1st Notices 58
b. 2nd Notices 28
c. Final Notices 6
d. Attorney 3
2.) Mr. Brawer went on to talk about the happening at the Tennis Center. He reported that the fall leagues have started as well as the Junior after school program. He commented on some of the concerns that were raised by Board members and members. He showed the Board a report that was prepared by the T.P.C. showing rainfall amounts for the year. This made it evident why work on the courts had not been completed. Mr. Molina reported that he met with Carlos and Ann Marie and made an agreement that clay will be put on the courts in April and October each year. Mr. Brawer reported that weather permitting that clay work will be a priority project and that a sign announcing the project will be posted.
3.) Mr. Brawer went on the report that the current membership at the Tennis Center is:
a. Resident Single 37
b. Resident Family 8
c. Non-Resident Single 99
d. Non Resident Family 9
e. Junior 4
4.) Mr. Brawer reported that the Aeration System installation has been completed and is working. The service contract has also been started.
5.) Finally Mr. Brawer brought the Board up to date on plans for the Halloween Party on October 25, 2003 and for Halloween night October 31, 2003. The Board had a discussion on if the community had the right to set and enforce a curfew. Mr. Weinberg said that he would look into it.
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
Mr. Molina opened the floor to any resident that wished to address the Board on an A.R.C. matter. No residents wished to do so.
A MOTION was made by Mr. Josephson seconded by Mr. Schatcherd that the ARC report be approved as recommended by the committee. MOTION PASSED 5 YES and 0 NO.
Mr. Molina brought the Board up to date on the Kousevitsky situation and showed the Board the plans that were submitted. He asked if the ARC committee had viewed them and Mr. Scatcherd said that they had and had no problem with it. The Board recommended that our attorney tell them that the conceptual plans were approved. The Board said that final approval would be subject to:
a.) Approval of building permit by the city.
b.) Submission of color selection if different from the house.
c.) Submission of a “Permit Set” of architectural drawings (plans).
Mr. Molina opened the floor up to audience comments and new business.
Mr. Friedman brought up the a resident of Georgetown questioned the right of the Board to turn off clickers since it was not in the documents. It was suggested that a copy of the clicker policy be mailed out with the 2004 budget.
Mr. David Sloane asked the Board’s help with his neighbor and their hedges. Mr. Scatcherd said that he knows the people and will talk to them. Mr. Sloane also asked that the Board go around and look for residents with coconut palms and make sure they remove the coconuts prior to hurricane season.
Mr. Matt Brown asked the Board for permission to allow his hedges to be kept at ten feet. He explained that the hedges are kept neat and well trimmed and that the neighbors approve of the idea and are willing to put that in writing.
Mr. Molina suggested that he get a petition signed by as many people as possible and at that time the Board would re-look at the rule.
Mr. Friedman said that the ARC has made exceptions to this rule in the past.
2004 BUDGET
Mr. Josephson presented the 2004 Proposed Budget and explained it line by line and answered questions as he went along. The bottom line of the budget remains the same as this year.
Mr. Scatcherd asked that a vote on the budget be held off till next meeting since Mrs. Frank and Mrs. Casagrande have some concerns about the tennis portion of the budget. The Board agreed to this.
Mr. Molina made a brief statement about the situation at tennis and said that this will be address at the next meeting.
The next regular Board of Governors meeting will be held on Thursday, October 23, 2003 at 7:30pm. The meeting will be back at the T.P.C. if their construction is completed.
The meeting was adjourned at 9:40pm.
Respectfully submitted,
Louis Brawer
Property Manager