BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday,
September 26, 2002 7:30 P.M.
Tournament
Players Club
President Larry Molina
called the meeting to order at 7:35 p.m. Those
also present for quorum being, Larry Molina, Joan Casagrande, Ira Josephson,
Nancy Frank, Mickey Berk, and Ted Scatcherd.
Absent: Dennis Levin
Management: Lou Brawer
Frank, Weinberg and Black
PA Attorney Steve Weinberg
Goldman, Juda and Martin PA
Carol Eskew
Mr. Molina opened the
meeting by announcing that two employees of Eagle Trace have past their one-year
anniversary. He called Mr. Brawer up to award certificates to Alvin Lewin, the
maintenance person for the Tennis Center and Fabrice Leonard who works on the
community maintenance staff. Both gentlemen were presented with framed plaques
and received kind words by both Mr. Brawer and Mr. Molina.
Mr. Molina asked that a
MOTION be made to accept the Minutes from the Regular Meeting held on August 27,
2002
A MOTION was made by
Mr. Josephson and seconded by Mr. Berk to approve the Minutes of the meeting. THE
MOTION PASSED 6 YES and 0 NO.
Mr. Molina turned the floor
over to Ms. Eskew from Goldman, Juda and Martin PA who made the following
management report:
The master Association for
the month of August had Operating Expenses of $100,983, which was $12,415 under
budget for the month resulting in a year to date surplus of $101,596. The Tennis
Center had Operating Expenses of $12,101, which was $1,134 under budget for the
month. The Tennis Center showed a profit of $2,592 for the month, which resulted
in a profit of $5,860 so far this year. The Reserves currently stand at $762,973
with $58,000 allocated for Access Control system; $5,900 for the stripping of
the streets, and $4,800 for additional street signs. Ms. Eskew stated that the
community is in very good financial shape.
The floor was turned
over to Mr. Weinberg who presented his legal report.
Mr. Weinberg started his
report by going over current collection matters. He reported that there were 8
collection matters since the last meeting. Of these 1 have been paid in full, 2
units are in foreclosure, 2 residents have filed for bankruptcy, and 3 new claim
of liens have been files.
Mr. Weinberg then turned
the floor over briefly to Mr. Brawer who announced that work has been started
(believe it or not) on the clearing of the berm along the Sawgrass Expressway.
The work is being done by WCI Communities.
Next Mr. Weinberg reported
that there is nothing new to report. The Board decided that it would make a
decision on its course of action at the next but. They instructed, however, Mr.
Brawer to call all the residents that received the Affidavit and find out why
they were not returned.
Finally, Mr. Weinberg
briefly updated the Board on the other legal matters including:
Letter sent 1865 Augusta trash
Request for insurance information Tremiterra
Request for name of security company Switzer
Final request from Klempner
Mr. Brawer presented his
report, which was presented to each Board member in written form. A copy of Mr.
Brawers report is attached to these Minutes and will be placed on the web
site for residents to review. Some of the key points that Mr. Brawer reported on
included:
1.) The property damage that happened this past weekend. The damage
included graffiti at the Tennis Center and a broken and stolen street sign at
the corner of Classic Drive and Burning Tree Lane.
2.) The renovations that were completed at the North Gate including new
plantings and the cleaning of the beds. Mr. Brawer also reported that the summer
annuals have been removed and the beds fertilized. The winter annuals will be
planted during the first week in November.
3.) The Sawgrass Berm clean up was discussed with more detail and
pictures were shown.
4.) Tennis Center membership now stands at 155. Mr. Brawer gave a review
of Tennis Center happenings.
5.) It was reported that the new work cart had been delivered and the gas
cart that was purchased two years ago has been paid. The monthly payment for the
new cart is the same so there will be no change to the budget.
6.) Completed projects included:
a.)
The fence around the land next to the Tennis Center.
b.)
The striping of all streets.
c.)
The installation of the two way radio system. The Nextel radios will be
deactivated next week after the new system is fully tested.
7.)
Finally Mr. Brawer reported that there have been problems with the new
mailboxes. He requested permission to have the attorney write a letter to the
Beautiful Mailbox Company addressing the problems and reminding them of their
warranty promises. Pictures were shown of some of the problems.
Mr. Brawer then made a
presentation on a system to made identification cards. He reported that this
piece of equipment is needed to make cards for:
A.)
Tennis Center members
B.)
Resident children that are not able to get state issued identification
cards.
C.)
Employee ID cards to replace the ones that are currently being made in
house of laminated paper.
D.)
The cards would also be made available to any other residents that would
like to have a card.
Three different systems
were presented;
A.) Alpha Systems
$3816.00
B.) Color ID
$2529.00
C.) Card Solutions
$4309.96
These prices include enough
material to make 1000 cards.
Mr. Brawer recommended to
the Board that they accept the bid from Card Solutions. The reasons for his
recommendation include:
1.)
Local company located in Fort Lauderdale rather than California (Alpha
Systems) and North Carolina (Color ID).
2.)
Quality of the equipment.
3.)
Availability of on-site service rather than having to send the equipment
back.
4.)
Reference checks.
After some discussion and
questions by Board members and residents a Motion was called for.
A MOTION was made by
Mr. Scatcherd and seconded by Mrs. Frank to purchase the system from Card
Solutions for $4309.69. MOTION PASSED 5 YES AND 1 NO. Mr. Berk voted NO.
Mr. Brawer presented the
ARC report and explained the different applications.
A MOTION was made by
Mr. Josephson seconded by Mr. Berk that the ARC report be approved as
recommended by the committee. MOTION PASSED 6 YES and 0 NO.
Mr. Brawer brought to the
Board a follow up report on several properties that were discussed at the last
meeting.
1.)
1775 Eagle Trace Blvd. West This house has garage doors that were
painted without approval. The resident was present and the Board advised him to
go the Management Office and look at the book of approved colors and find
something that would work for the Board and himself.
2.)
2041 Oakmont Terrace This resident installed a fountain without
permission. This discussion was tabled till the next meeting.
3.)
1985 Augusta Terrace This homeowner has received a letter from the
attorney giving them 30 days (till October 13, 2002) to remove trash being
stored on the side of their house.
4.)
1980 Augusta Terrace Since this is another fountain issue it was
tabled till the next meeting.
5.)
1735 Eagle Trace Blvd. East Mr. Russell Strunk the owner of this
property addressed the Board concerning his choice of paint colors. The Board
suggested that the Architectural Committee again review his color choices
against what is out in the community and work toward a mutually acceptable color
choice. The Board gave the committee the authority to make this decision so that
the issue does not have to wait till the next meeting.
6.)
Mr. Berk asked what is happening with the house on the corner of Classic
Drive and Eagle Trace Blvd. This house has a large area under trees where there
is no grass or mulch. He also said that there are other houses along Classic
Drive with the same problem. He and Mrs. Casagrande both felt that this detracts
from the look of the street and will eventually bring down property values.
Management has sent these residents letters in hopes of getting them to clean up
the area. As of now they have ignored all letters. Management was instructed to
call the city Code Enforcement officer and have him look to see if there is any
help the city can give. Management will report back at the next meeting.
Management will bring to the Board a complete list of problem houses along with
pictures at the next meeting.
2003 OPERATING BUDGET
Mr. Josephson presented the
2003 Operating Budget (see attached). The total budget is $1,406,992, which is
an increase over 2002. The major increases came in the area of insurance and
vehicles since we will need to add a new truck during the year. Another line
item was added to create an automatic transfer to Reserves of $150,000. In past
years the amount funding reserves came from budget surplus and was never budged
for. The quarterly assessments for 2003 will be:
Master Association
$430.00
Neighborhood Associations
$322.50
The budget will be
available in the Management Office and on the web site for any resident who
would like to review it. The budget will be voted on at the October Board
Meeting.
During the budget
discussion Mr. Weinberg suggested that we look into EPL insurance to protect the
Association from employee claims such as sexual harassment. Mr. Brawer was
instructed to contact our insurance agent and bring the information back to the
Board.
Mr. Molina opened the floor
to any residents that had questions or concerns for the Board. No resident
wished to speak.
The next regular Board of
Governors meeting will be held on Thursday, October 17, 2002 at 7:30pm at T.P.C.
Clubhouse.
The meeting was adjourned
at 8:50pm.
Respectfully submitted,
Louis Brawer
Property Manager