BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday,
October 17, 2002 – 7:30 P.M.
Tournament
Players Club
President
Larry Molina called the meeting to order at 7:30 p.m.
Those also present for quorum being, Larry Molina, Joan Casagrande, Ira
Josephson, Nancy Frank, Mickey Berk, Dennis Levin, and Ted Scatcherd.
Absent: None
Management: Lou
Brawer
Frank, Weinberg and Black
PA – Attorney Steve Weinberg
Goldman, Juda and Martin PA
– Carol Eskew
Mr. Molina opened the
meeting by thanking everyone for attending.
APPROVAL OF THE MINUTES
Mr. Molina asked that a
MOTION be made to accept the Minutes from the Regular and Budget Meeting held on
September 26, 2002.
A MOTION was made by
Mr. Josephson and seconded by Mr. Levin to approve the Minutes of the meeting. THE
MOTION PASSED 7 YES and 0 NO.
Mr. Molina turned the floor
over to Ms. Eskew from Goldman, Juda and Martin PA who made the following
management report:
The Master Association for
the month of September had Operating Expenses of $125,475, which was $10,735
over budget for the month resulting in a year to date surplus of $81,654. The
Tennis Center had Operating Expenses of $11,268, which was $1,967 under budget
for the month. The Tennis Center showed a profit of $3,174 for the month, which
resulted in a profit of $9,034 so far this year. The Reserves currently stand at
$773,150 with $58,000 allocated for Access Control system; $5,900 for the
stripping of the streets, and $4,800 for additional street signs. Ms. Eskew
stated that the community is in very good financial shape.
The floor was turned over
to Mr. Weinberg who presented his legal report.
Mr. Weinberg started his
report by going over current collection matters. He reported that there were
11collection matters since the last meeting. Of these 1 have been paid in full,
4 units are in foreclosure, 3 residents have filed for bankruptcy, and 2 new
claim of liens have been files. There is also one unit that is being foreclosed
upon by the Association.
There was a discussion of
units B83 and B85 and how best to handle these situations.
Mr. Weinberg said that Mr.
Brawer would bring the Board up to date on the Sawgrass Berm issue during his
Manager’s Report.
Finally, Mr. Weinberg
reported that he has received a letter from an attorney representing one of the
homeowners that own a fountain. He said that they are looking to settle this
matter. In light of this letter Mr. Weinberg reminded the Board that they need
to make a final decision on their course of action in the near future.
Mr. Brawer presented his
report, which was presented to each Board member in written form. A copy of Mr.
Brawer’s report is attached to these Minutes and will be placed on the web
site for residents to review. Some of the key points that Mr. Brawer reported on
included:
1.) It was reported that the clean up of the Sawgrass Expressway Berm is
continuing. Mr. Brawer showed the Board some pictures of the work in progress.
He told the Board that he has received a call from one resident complaining that
the work is going one. He invited that resident to attend tonight’s meeting to
bring his feelings directly to the Board.
2.) Tennis Center membership now stands at 152. Mr. Brawer gave a review
of Tennis Center happenings.
3.) The two-way radio system is now fully installed and working well.
There is now better communications between the staff members. Mr. Brawer is also
able to monitor all conversations and therefore has a better handle on daily
happenings around the property.
4.)Some of the additional street signs that were ordered have been
installed. Mailbox World expects to have the rest of the signs installed within
the next two weeks. The stop signs for the Hamptons have been installed.
5.) Mr. Brawer presented the details for the Halloween Block Party and
the security preparations for Halloween evening. He asked for volunteers for
both the party and Halloween night.
6.) The identification card system is expected to be delivered tomorrow
(October 18, 2002). If all goes smoothly we will be able to take ID card
pictures at the Halloween Party.
7.) Finally, Mr. Brawer gave an update on the SafeHouse System. He
reported that all the communications hardware has been installed and that most
of the computers are in place. The company that is doing the data entry has 600
resident files completed. There are only 110 residents that have not returned
the questionnaires. The system is expected to be up and running by November 6,
2002.
8.) Finally, Mr. Brawer presented a letter (see attached) that he
received from the management company that handles Highland Place. They are
requesting help in dealing with C.S.I.D. in cleaning up the canal that ends
alongside Highland Place near the East gate. It was suggested that Highland
Place write letters to C.S.I.D., Mosquito Control, the Health Department, and
the Broward County School Board requesting help with this problem. Mr. Brawer
was instructed to follow up with letters from the Master Association.
Following Mr. Brawer’s
report there was a discussion about the Sawgrass Expressway Berm and who will be
responsible for maintaining it once it is fixed up. Mr. Weinberg felt that this
responsibility would fall on the Association but reminded that Board that the
materials being looked at for planting require very little maintenance.
Mrs. Casagrande asked Mr.
Brawer to have Frank Miele trim up the Guava trees at the entrance to the Tennis
Center. She also said that the Lagustrum trees on the berm near The Greens
don’t look good. There are also three sago palms that need to be replaced.
Mr. Brawer presented the
ARC report and explained the different applications.
A MOTION was made by
Mr. Josephson seconded by Mrs. Frank that the ARC report be approved as
recommended by the committee. MOTION PASSED 7 YES and 0 NO.
Mr. Brawer reported that
the property at 2085 Augusta Terrace has cleaned up the items from the side of
their house.
Mr. Brawer then requested
that the following four properties receive letters from the attorney. Mr. Brawer
reported that each of these homeowners have received three letters from
management and have chosen not to do the necessary repairs:
12199
Classic Drive – Clean and repair the driveway.
2113
Pinehurst Way – Landscape side and back of house.
1955
Classic Drive – Landscape under trees.
11844
Winged Foot Terrace – Landscaping needs to be cleaned up.
The Board authorized Mr.
Weinberg to send these letters and for their clickers to be turned off.
Mr. Scatcherd brought up
the growing problem of architectural violations within the community. He felt
that there are four areas that need to be addressed:
1.)
New residents need to be better informed of the rules and regulations of
the community.
2.)
There needs to be more education of the rules and regulations for all
residents. This should include:
a.
Monthly Manager’s Letter discussing one or two problems at a time.
3.)
Better means of controlling vendors.
4.)
Management needs to put more hours into looking for violations. This
should include:
a.
Changing the time of the second notice from 30 days to 15 days.
b.
More frequent inspection tours.
c.
More contact with resident’s that violate rules.
A discussion followed about
the above points and how the different Board members felt about the problems
that Mr. Scatcherd presented. There were mixed feelings concerning the entire
issue. Mr. Brawer pointed out to the Board that he has noticed that each year
the community looks worse right after rainy season and then gets cleaned up
prior to the holidays.
Mr. Brawer will prepare the
first Manager’s letter and the Board will continue to monitor the problem in
the months ahead.
A member of the audience
brought up the question of whether Eagle Landing could be incorporated into the
Master Association in order to save money. Mr. Weinberg gave a method for this
to happen where the Master Association would assume the management functions for
Eagle Land. It would not be possible for Eagle Landing to be formally
incorporated into the Master Association since that would require the approval
of 100% of the mortgage holders. Eagle Landing will investigate this further and
get back to the Board if there is any interest.
The 2003 Operating Budget
was again presented to the Board.
A MOTION was made by
Mr. Levin and seconded by Mr. Scatcherd that the 2003 Operating Budget be
approved as presented. MOTION PASSED 6 YES and 0 NO. Mr. Berk left the
meeting prior to this vote.
Mr. Brawer asked permission
for the Association to open a new bank account at First Union for our clicker
deposits. Ms. Eskew informed the Board that this was needed to bring our total
deposits at Kislak Bank below the maximum allowed by the FDIC to have deposit
insurance. Mr. Brawer was instructed to go ahead and open this account.
Signature cards and a Corporate Resolution were given to the officers for
signatures.
Mr. Molina opened the floor
to any residents that had questions or concerns for the Board. No resident
wished to speak.
The next regular Board of
Governors meeting will be held on Thursday, November 21, 2002 at 7:30pm at T.P.C.
Clubhouse.
The meeting was adjourned
at 9:30pm.
Respectfully submitted,
Louis Brawer
Property Manager