BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, November 4, 2003 – 7:30 P.M.
T.P.C. Clubhouse
President Larry Molina called the meeting to order at 7:30 p.m. Those present for quorum were, Larry Molina, Mickey Berk (arrived at 8:05pm), Ira Josephson, Dennis Levin, Joan Casagrande, Nancy Frank, and Ted Scatcherd.
Absent: None
Management: Lou Brawer
Goldman & Juda: Carol Eskew
Frank, Weinberg & Black: Steve Weinberg Esq.
Mr. Molina opened the meeting by thanking everyone for attending.
Mr. Molina asked that a MOTION be made to accept the Minutes from the Regular Meeting held on September 30, 2003.
A MOTION was made by Mr. Josephson and seconded by Mr. Scatcherd to approve the Minutes of the meeting. THE MOTION PASSED 6 YES and 0 NO.
Carol Eskew from Goldman & Juda presented the financial report:
For the month of September, 2003 the Master Association was under budget by $10,462 and the Tennis Center was $1,089 under budget.
Year to date the Master Association was under budget by $74,663. The tennis center is presently at a loss for the year of $20,414.
The Community Reserves as of August 31, 2003 are $744,435.
Mr. Weinberg reported that there are only four collection matters in his office. These included: 2 bankruptcies, 1 bank foreclosure, and 1 homeowner that is working off a payment plan.
Mr. Weinberg went on to report that he had finished the contract for Potter Landscaping and that he has received back the signed agreement for his files.
Mr. Weinberg went on to report that he has not gotten any response from Mr. Paul Zelden concerning the incident with his son at the Tennis Center.
Mr. Weinberg reported that his firm has received an answer to their letter from the attorney for Mr. & Mrs. Kousevitsky. They responded that the final plans would be available in 40 to 45 days; that the color of the wall would be the same as the house; and that they will not pay any legal fees for the Association.
The Board held some discussion and decided not to go after the legal fees as long as the other issues are handled as promised. Mr. Weinberg will have Mr. Neil Frank respond to the letter accordingly.
ARCHITECTURAL VIOLATIONS
Mr. Brawer brought the Board up to date on the architectural violations that have been turned over to Mr. Weinberg’s office. The following units were included:
12366 Classic Drive – The bank has taken over the property and is in the process of making necessary repairs.
1790 NW 127th Way – painting and mailbox (no change since last month)
2138 Sea Pines way – Landscaping improvements have started and should be completed within the next month.
1940 Hartford Way – The cars have been removed. No change to the landscaping or the roof.
12477 Classic Drive – Grass is not being maintained. House is in foreclosure. Bank has been notified.
2108 Cherry Hills Way – Landscaping not being maintained.
12040 Eagle Trace Blvd. North – Landscaping not being maintained.
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Inspections for September resulted in the following:
a. 1st Notices 43
b. 2nd Notices 38
c. Final Notices 11
d. Attorney 3
2.) Mr. Brawer reported that Potter Lawn and Landscaping has started work and already the changes have been noticed. The departure of Miele Brothers went well and they have agreed to take care of the few items discovered during the final drive through last Friday. Mr. Brawer passed out a memo from Potter concerning their schedule for the first month and also a calendar of when they will be in the community.
3.) Mr. Brawer reported that things are going well at the Tennis Center. Clay has been added to all 11 courts and after a meeting with Ann Marie and Carlos it was agreed that clay will be added to the courts each April and October.
4.) Mr. Brawer went on the report that the current membership at the Tennis Center is:
a. Resident Single 37
b. Resident Family 8
c. Non-Resident Single 99
d. Non Resident Family 9
e. Junior 4
5.) Finally Mr. Brawer reported that the Halloween Block Party has a success even though the festivities were dampened by rain. Approx 200 people attended the event this year.
6.) Halloween evening also went off without any problems. Mr. Brawer thanked all those that volunteered. He also reported that it was necessary to bring staff in on Saturday, November 1, 2003 to clean up the community.
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
Mr. Molina opened the floor to any resident that wished to address the Board on an A.R.C. matter. No residents wished to do so.
A MOTION was made by Mr. Josephson seconded by Mr. Schatcherd that the ARC report be approved as recommended by the committee. MOTION PASSED 7 YES and 0 NO.
2004 BUDGET
Mr. Molina opened the floor to any Board member that wanted to discuss the proposed budget that was presented to the Board. The discussion centered on the line items dealing with payroll. The Board wanted to be sure that this line reflected the current salaries and that money earmarked for raises be kept in a separate line.
The Board then questioned Mr. Brawer on his suggested raises for 2004. He responded by saying that these raises were not guaranteed and will be used only if they are warranted.
A MOTION was made by Mr. Levin and seconded by Mr. Scatcherd to accept the 2004 budget with the changes to payroll as outlined. MOTION PASSED 7 YES and 0 NO.
Mr. Brawer passed out to the Board a letter received from Mr. Stephen Mait concerning the hedge issue. The Board had some discussion on this matter. It was again stressed that the Board should only look at the height of the hedges and not the width. The Board also felt that each resident should maintain their side of the hedge even if they did not plant it.
Mr. Brawer will work with Mr. Weinberg on a letter which will be sent to all residents.
The next regular Board of Governors meeting will be held on Thursday, December 4, 2003 at 7:30pm. The meeting will be held at the T.P.C.
The meeting was adjourned at 8:45pm.
Respectfully submitted,
Louis Brawer
Property Manager