BOARD OF GOVERNORS MEETING
MINUTES
Thursday,
May 24, 2001 – 7:30 P.M.
Tournament
Players Club
President
Larry Molina called the meeting to order at 7:30 p.m.
Those also present for quorum being, Mickey Berk, Jerry Bloch, Ira
Josephson, Larry Molina, and Ruth Landler, Hal Menchel, Barry Mintzer.
Absent: None
Management: Lou
Brawer & Steve Aumonte
Frank, Weinberg and Black
PA – Attorney Steve Weinberg
Mr. Molina opened the
meeting by reviewing the Agenda for this evening’s meeting. He then introduced
Mr. John Buser, General Manager and Director of Golf for T.P.C. Mr. Buser said
that he was very happy to be here at Eagle Trace. He commented on the good
working relationship he has already established with the management staff. He
said that he has been in the T.P.C. network for 7 year as golf pro. This is his
first assignment as a General Manager. Mr. Buser went on to review the
renovation project and the impact that it will have on Eagle Trace residents.
Mr. Buser then entertained questions from the audience. These questions dealt
with the new signs that were installed on the golf course, a concern about what
pesticides were being used and the availability of a “special” discounted
social membership for Eagle Trace residents. Mr. Buser then again thanked
everyone.
A
MOTION was made by Mr. Berk and Seconded by Ms. Landler to approve the
minutes from April 26, 2001, 2001 with no additions or corrections. FOR
APPROVAL 7 AGAINST 0.
Mr. Molina presented the
financial report. The operating account showed a balance of $223.753 and the
Tennis account had a balance of $22463; the reserves are presently at $737,870.
The community is under budget by $46,315 and the tennis expenses are over budget
by $2,880. Year to date.
Mr. Molina then turned the
floor over to Mr. Steven Weinberg who presented his legal report. He reported
that presently there are 14 items in collections. Of these 4 have been paid in
full, 5 have arranged payment plans, 2 are in foreclosure, 1 is in bankruptcy,
and 2 residents did not respond to letters sent.
Other legal issues that
were presented:
Andrea
Wites requested an additional gate opener and was denied by management. Ms.
Wites had her lawyer contact the association and the matter was turned over to
Mr. Weinberg. A letter was sent to Ms. Wites from Mr. Weinberg with no response.
The Board reaffirmed the policy of one opener per driver’s license and not car
registration.
A
complaint was filed with management concerning repairs that need to be made to
the wall in The Hamptons. Mr. Weinberg stated that the Master Association
maintains the Lakeview side of the wall and he was not sure if the Hampton’s
Association or the individual property owner maintained the other side.
Management was instructed to have the property manager for the Hamptons research
their documents and to handle the problem.
A
discussion was held concerning the trees on Classic Drive and how is responsible
for damage done to the road. Mr. Weinberg believes that the responsibility would
fall on the homeowner.
Mr.
Weinberg reported that he has found documents that show that CSID have known
about the Berm construction and it’s problems for sometime. He suggested that
Mr. Brawer meet with Fire Chief Haupt and present this information and ask that
he help in getting the problem corrected. If this does not work it was suggested
that a letter writing campaign be organized to city officials. Mr. Brawer will
put sample letters on the web site.
Finally,
a discussion was had concerning residents that don’t comply with changing
their mailbox. A MOTION was made by Mr. Mintzer and seconded by Mr.
Josephson that management sends out reminder letters and instruct residents that
their orders have to be in by October 1, 2001 and that the gate openers be
deactivated for any residents that do not have their mailbox installed by
December 31, 2001. MOTION PASSED 7-0.
PROPERTY
MANAGER’S REPORT
The
floor was turned over to Mr. Brawer who presented his report, which was also
handed out to the Board members. The report touched on Mailboxes, Eagle Tracer,
Inspections, Tennis, Traffic and Crime statistics.
Mr. Brawer passed out
copies of a proposed collection. The Board reviewed the letter and then
instructed Mr. Brawer to have the letter used by Goldman & Juda.
Mr. Brawer then passed out
pictures of the water main break that occurred by the West gate.
A discussion followed
concerning using gate opener deactivation for residents that abuse the pick up
truck policy. Mr. Brawer presented the following Motion.
“Upon
receiving 4 violations within a 60 day period of the Pickup Truck Policy (Pickup
trucks parked in the driveway after midnight are not allowed) all the gate
openers for the residence will be deactivated for a period of 30 days. If the
owner has two or more additional violations within that 30-day period the
openers continue to be deactivated for an additional 30 days. If the homeowner
has any additional violation during the second 30-day deactivation period then
the matter gets turned over to the attorney.
If after the first deactivation the homeowner has no violations for the next 60
days then their status goes back to as if they have never had any violations.”
Ms. Landler made the MOTION,
which was seconded by Mr. Bloch. A vote was taken and the motion passed 7-0.
Mr.
Brawer then made brief remarks concerning gate openers and the problem with
resident’s programming their clickers into their cars. No decision was made on
how to correct this problem. It was suggested that clickers not be re-cycled.
SIGN PROJECT
Mr. Brawer brought
the community and the Board up to date on the sign project. He reported that the
Board had a special meeting where five different companies made presentations
and of those five four submitted actual bids. The sign committee and the Board
decided to go with a more contemporary look and Mr. Brawer was instructed to
inform all five companies of this decision and request that they revise their
bids accordingly. Once these new bids are received the committee will meet with
each vendor to review their proposals.
COMMITTEE REPORTS:
ARC Committee: Mr.,
Molina asked Mr. Brawer to present the ARC committee report and recommendations.
A MOTION was made by
Mr. Josephson and seconded by Mr. Bloch that the committee recommendations be
approved as presented. THE MOTION WAS APPROVED 7 YES AND 0 NO.
Tennis Committee: Carlos
Alvarado reported about the summer program and the ads that were placed in the
Coral Springs Forum and Florida Tennis. He also said that he is planning special
clinics for beginners. He also talked about the Junior Grand Prix that will be
held June 10 &11, 2001. Finally, Carlos introduced Suzanne Wolfe who is the
newest tennis center employee.
LANDSCAPING:
Mr. Josephson reported that the grounds look really good especially with the
lack of rain and irrigation. He went on to say that in the next few years he
hopes to be able to renovate and upgrade all the cul-de-sacs. Finally, he
reported that work is being done to the walls along the North gate.
SECURITY:
Mr. Berk reported that things have been very quiet. He also reported that the
security contract with Wackenhut has been renewed for an additional 18 months.
Finally Mr. Brawer reported that the CSPD crime statistics for the month of
April showed only 2 incidents within Eagle Trace and of those one could have
been prevented.
SOCIAL:
Mr. Bloch talked about the upcoming golf tournament (June 10th). He
said that he will have between 40 and 50 participants and that he is charging
$40.00 per person. An optional dinner will be held afterward.
CLUBHOUSE:
Mr. Bloch started off the discussion about the future clubhouse. He said that a
lot of discussions have already occurred and many more will happen before the
project is approved. He stressed that nothing will be hidden from the community
and that all residents will have exact figures before anything is done. Many
residents addressed the Board with favorable comments about the need for a club
of this type. Mr. Bloch thanked the community for their support and for not
giving up on this idea.
Mr. Josephson made a MOTION
that was seconded by Ms. Landler that the Board appropriate $20,000 from the
community Reserves to fund the architectural and feasibility study for the
clubhouse. The MOTION PASSED 7-0.
Mr.
Molina announced that the next meeting of the Board of Governors would be held
on Thursday, June 28, 2001 at 7:30pm
at the T.P.C. Clubhouse.
The meeting was adjourned
at 9:25pm.
Respectfully submitted,
Louis Brawer
Property Manager