BOARD OF GOVERNORS ANNUAL, ELECTION, AND REGULAR MEETING
MINUTES
Thursday, March 18, 2004 – 7:30 P.M.
T.P.C. Clubhouse
President Larry Molina called the Annual Meeting to order at 7:30 p.m. Those directors present were, Ira Josephson, Mickey Berk, Ted Scatcherd, Nancy Frank and Larry Molina.
Absent: Joan Casagrande
Management: Lou Brawer
Frank, Weinberg & Black: Steve Weinberg Esq. (arrived at 8:15pm)
Goldman & Juda: Kim Juda
Mr. Molina opened the meeting by thanking everyone for attending this Annual Meeting.
Mr. Molina announced that the voting was closed at 7:35pm.
Mr. Molina asked if there was a quorum of the membership present either in person or by proxy. Mr. Brawer reported that 142 proxies were received prior to the meeting and two residents were present therefore no quorum was obtained. Because there was no quorum the election could not be held and the current Board members remain in office. Mr. Molina instructed Mr. Brawer not to open the ballots and to have them destroyed.
Mr. Molina then moved to adjourn the Annual Meeting at 7:45pm
The regular Board meeting was then called to order.
Mr. Molina asked that a MOTION be made to accept the Minutes from the Regular Meeting held on February 19, 2004.
A MOTION was made by Mr. Josephson and seconded by Mr. Berk to approve the Minutes of the meeting. THE MOTION PASSED 5 YES and 0 NO.
Kim Juda from Goldman & Juda read the Financial Report for January 2004.
For the month of January, 2004 the Master Association was under budget by $12,403 and the Tennis Center was $2,430 under budget.
Year to date the Master Association was under budget by $12,403. The Tennis Center is presently at a profit for the year of $73.
The Community Reserves as of January 31, 2004 are $753,377. Mr. Josephson reported that he authorized $40,000 from the 2003 surplus be transferred to the Smith Barney Reserve Account. This was done in early February.
1818 NW 126TH WAY
Mr. Brawer introduced Mr. Larry Daniels the owner of the above mentioned property and explained that Mr. Daniels would like to install a rock formation with water in his front yard.
Mr. Molina asked the Architectural Review Committee if they had any problem with this request and if they felt that this was a “fountain”. Mrs. Joann Friedman that she felt it was not since it was to be made of rock and not crockery. Mr. Scatcherd asked if the water would shoot up or just run over the rocks. Mr. Daniels said that it would run over the rocks like a brook.
A MOTION was made by Mr. Scatcherd and seconded by Mr. Josephson that the Daniels of 1818 NW 126th Way be allowed to install is rock formation with water as presented. MOTION PASSED 5 YES and 0 NO.
Since Mr. Weinberg was not present at this time Mr. Molina said to skip over the Legal Report and go back to it later when Mr. Weinberg arrives.
ARCHITECTURAL VIOLATIONS
Mr. Brawer brought the Board up to date on the architectural violations that have been turned over to Mr. Weinberg’s office. The following units were included:
12366 Classic Drive – New owners have taken title and have already started to clean up both the inside and outside of the house.
2138 Sea Pines way – The required work has been completed on this house.
1940 Hartford Way – No additional work has been done to the exterior of this property. Mr. Weinberg will follow up.
11977 Winged Foot Terrace – The owner of this property contacted Mr. Brawer and informed him that additional shrubs have been placed in front of both the statue and the fountain. Mr. Brawer reported that indeed these shrubs were installed and should be fine once they are allowed to grow.
1900 Merion Lane – No change since last month.
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Working with Potter Lawn and Landscape continues to move ahead very smoothly and on schedule.
2.) The following landscape projects have been completed:
a. Sign on the corner of Coral Ridge and Lakeview.
b. Cul-de-sac on NW 127th Way
c. Cul-de-sac on Shinnecock Hills Way
d. Cul-de-sac on Cherry Hills Way
e. Island on Sea Pines Way and Classic Drive
3.) Nina Potter will meet with Mrs. Casagrande and Mr. Brawer next week to evaluate and plan the next landscaping projects.
4.) Inspections for January 2004 had the following results:
i. 1st Warnings 47
ii. 2nd Warnings 07
iii. Final Warnings 07
5.) Mr. Brawer pointed out that many residents are following up on inspection letters and that is the reason for the drastic drop between first and second warnings.
6.) Mr. Brawer reported that the tree trimming project continues to move forward and is now in week six of a ten or eleven week project. Areas that have been completed include:
a. Eagle Trace Blvd. North
b. Eagle Trace Blvd. West
c. Eagle Trace Blvd. East
d. Classic Drive and all side streets
e. Burning Tree Lane and all side streets
f. Georgetown (will be completed by the end of this week)
7.) The Tennis Center continues to run smoothly with many activities being planned including:
a. A resident tennis day
b. Annual Ladies Member Guest Day
c. Trip to the NASDAQ 100
d. Summer Camp
8.) Mr. Brawer went on the report that the current membership at the Tennis Center is:
a. Resident Single 33
b. Resident Family 8
c. Non-Resident Single 96
d. Non Resident Family 8
e. Junior 3
9.) Current membership remains the same as in February.
10.) Mr. Brawer went on to report that the community took delivery of a new 2004 Toyota Tundra pick-up truck to replace the 1999 Toyota Tacomma. The truck is painted green and is lettered with the Eagle Trace logo. The truck will be used both by maintenance and as the patrol vehicle for Wackenhut in the evening.
11.) Finally Mr. Brawer reported that Facility Pro Sweep will be cleaning all the streets on March 29 – 31, 2004. Signs will be placed at the gates asking residents not to park on the streets on these days.
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
Mr. Molina opened the floor to any resident that wished to address the Board on an A.R.C. matter. No residents wished to do so.
A MOTION was made by Mr. Scatcherd and seconded by Mrs. Frank that the ARC report be approved as recommended by the committee. MOTION PASSED 5 YES and 0 NO.
APPOINTMENT OF THE NOMINATING COMMITTEE
Mr. Molina announced that the last official act of the current Board is to appoint the Nominating Committee that will serve till the election in March of 2006. Mr. Molina asked Mr. Marty Friedman if the current committee would be willing to stay on for another term. Mr. Friedman responded that they would.
A MOTION was made by Mr. Berk and seconded by Mrs. Frank that Marty Friedman, Dr. Ron Cohen, Harvey Morrow, and Al Niegro be appointed to the Nominating Committee through March, 2006. MOTION PASSED 5 YES and 0 NO.
Mr. Scatcherd asked Mr. Brawer to put up a poster at the gates advertising the Eagle Trace web site. Mr. Brawer said that they would go up on Friday.
BOARD PRESENTATIONS
Mr. Brawer was given the floor and he presented each of the Board members with a glass bowl and the thanks of the entire community for all their hard work during the past years.
Mr. Brawer went on to make a special presentation of a wooden gavel to Mr. Molina who served as President since 2000.
At this time Mr. Molina announce that he could no longer serve as President and that he has enjoyed his years serving on the Board. He went on to thank everyone for all there help. Those mentioned besides Board members were Mr. & Mrs. Marty Friedman, Harvey Morrow, and Steve Weinberg. In closing Mr. Molina said that this Board has a lot to be proud of and that Eagle Trace is a terrific community that has become a model for other communities in South Florida.
ELECTION RESULTS
Since there was not a quorum no election results were announced.
ELECTION OF OFFICERS
A MOTION was made by Mr. Molina and seconded by Mrs. Frank that Ira Josephson be elected as President. MOTION PASSED 5 YES and 0 NO.
A MOTION was made by Mr. Berk and seconded by Mr. Molina that Nancy Frank be elected as Treasurer. MOTION PASSED 5 YES and 0 NO.
A MOTION was made by Mr. Josephson and seconded by Mrs. Frank that Mickey Berk be elected as Vice President. MOTION PASSED 5 YES and 0 NO.
A MOTION was made by Mr. Scatcherd and seconded by Mr. Berk that Joan Casagrande be elected as Secretary. MOTION PASSED 5 YES and 0 NO.
CHECK SIGNATURES
A MOTION was made by Mr. Josephson and seconded by Mr. Berk to have the following officers be signers on all Eagle Trace bank and security accounts.
Ira Josephson
Mickey Berk
Joan Casagrande
Nancy Frank
MOTION PASSED 6 YES and 0 NO.
Mr. Brawer was instructed to work with Carol Eskew on updating all the accounts.
LEGAL REPORT
Mr. Weinberg would arrived late reported that there is only one collection matter at this time.
He went on to report that the only other two open items are:
11977 Winged Foot Terrace that Mr. Brawer reported on earlier.
1900 Merion Lane that has not responded to the most recent letter sent.
AUDIENCE COMMENTS
Andrea Wites offered her assistance to the Board for any work needed.
The next meeting of the Board of Governors will be held on Thursday, April 22, 2004 at 7:30pm. The meeting will be held at the T.P.C.
The meeting was adjourned at 8:35pm.
Respectfully submitted,
Louis Brawer
Property Manager