BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday,
June 20, 2002 – 7:30 P.M.
Tournament
Players Club
President Larry Molina
called the meeting to order at 7:30 p.m. Those
also present for quorum being, Larry Molina, Joan Casagrande, Ira Josephson,
Nancy Frank, Dennis Levin, Mickey Berk, and Ted Scatcherd who arrived at 7:45pm.
Absent: None
Management: Lou Brawer
Frank, Weinberg and Black
PA – Attorney Steve Weinberg
Goldman, Juda, and Martin
PA – Carol Eskew
APPROVAL OF THE MINUTES
Mr. Molina asked that a
MOTION be made to accept the Minutes from the Regular Meeting held on April 16,
2002 and the Workshop held on May 29, 2002.
A MOTION was made by
Mr. Josephson and seconded by Mrs. Frank to approve the Minutes of both
meetings. THE MOTION PASSED 6 YES and 0 NO.
FINANCIAL
REPORT
Mr. Molina turned the floor
over to Ms. Carol Eskew of Goldman, Juda, and Martin who reported that the
Association is in very good financial shape.
Ms. Eskew reported that the
Operating Expenses for May 2002 were $106,107. This was $7,291 under budget for
the month and $47,845 under budget for the year to date.
The Tennis Center was under
budget by $14.00. Ms. Eskew reported that the Tennis Center lost $3,420 for the
month but that this was caused by one time expenses for a rake and chemicals for
the courts of $1,662; advertising for the summer camp of $1,360 which included a
mailing and a newspaper ad in The Neighborhood News.
The Reserve Accounts
currently stand at $754,024
The floor was turned over
to Mr. Weinberg who presented his legal report.
Mr. Weinberg started his
report by going over current collection matters. He reported that there were 27
collection matters since the last meeting. Of these 19 have since paid in full,
1 has an estoppel pending, 4 have had liens placed on their properties, 2 are in
bankruptcy and 2 are in foreclosure.
Next Mr. Weinberg reviewed
the current situation with the berm along side the Sawgrass Expressway. He
reported that there will be a meeting on Monday, June 24, 2002 with the CSID
Board and that we have been given permission to make a presentation. Mr.
Weinberg does not feel that this is our last chance and that the community still
has a good chance at resolution. The Board then held some discussion with Mr.
Weinberg about some of the history. The question came up on how much it was felt
it would cost to fix the situation. Mr. Weinberg suggested that a bid was found
from 1999 showing the cost of the Sea Grape to be $12,000. No other costs are
available at this time.
Mr. Weinberg then reported
that he has received a response to his inquireries concerning the sound wall
being extended past Atlantic Blvd. The Florida Department of Transportation at
this time is not considering extending the wall past Atlantic. Mr. Weinberg
asked that we be informed if this matter comes up for discussion so that we may
be present at those meeting. Mr. Weinberg further suggested that the Board might
want to consider a letter writing campaign to the Department of Transportation.
The next issue on Mr.
Weinberg’s report was a letter he received from a resident, Klempner,
concerning damage done to their car during a recent rainstorm. Mr. Weinberg
asked that the Board meet in legal session after the regular meeting to discuss
this matter.
The final matter on Mr.
Weinberg’s report is the SafeHouse agreement for the purchase of the access
control system. Mr. Weinberg brought the Board up to date on the letter sent
back and forth from SafeHouse (see attached). Mr. Weinberg suggested that Mr.
Brawer, Mr. Berk, and Mr. Schiere from Wackenhut meet to resolve the final
issues and report back to the Board at the next meeting.
Mr. Brawer presented his
report, which was presented to each Board member in written form. The key points
that were touched on included:
1.
The 2001 Audit
2.
The schedule for the upcoming budget season.
3.
Property inspections.
4.
Landscaping
5.
Tennis Center
a.
Summer Camp
b.
Memberships currently at 152.
c.
Project to be completed in 4 to 6 weeks.
6.
Completion of the street sign project.
7.
Crime statistics, which showed no major crimes, reported during the
months of April and May.
8.
Update on the Stadium Vacuum unit and the schedule that is being followed
to insure that the entire property is being patrolled.
Mr. Brawer continued his
report by presenting two proposed rule changes. (See attached) The first
proposal dealt with the collecting of a refundable deposit for painters as a way
of monitoring residents that are painting and doing roof work on their property
without the approval of the Board. The Board asked for the opinion of the ARC
Committee on this issue. Both Mr. Scatcherd and Mrs. Friedman felt that this was
not needed. The Board agreed and the issue was dropped.
The second proposal dealt
with the shortening of the time between violation letters for architectural
problems. A MOTION was made by Mr. Schetcherd and seconded by Mr.
Josephson that the Policy Recommendation made by Mr. Brawer (see attached) be
approved. MOTION PASSED 7 YES and 0 NO.
ARC REPORT
Mr. Brawer presented the
ARC report and explained the different applications.
A MOTION was made by
Mr. Berk and seconded by Mr. Josephson that the ARC report be approved as
presented. MOTION PASSED 7 YES and 0 NO.
Mr. Molina opened the floor
to a presentation by residents of the Hamptons concerning the stop signs that
were to be installed and then removed. The Board asked Mr. Weinberg about any
legal restrictions about placing signs on the corner of lots. He felt that the
Association has the right to place the sign through language in the documents.
Mr. Weinberg was also asked about if there was any liability to the Master
Association if the signs were not installed. Mr. Weinberg felt that since the
signs were not there when the Master Plan was approved that there were be no
liability. The Board asked Mr. Woliner to respond on behalf of the Hampton’ s
Board on why the Master Association was asked to remove the signs.
Board asked Mr. Brawer to
develop a questionnaire to be mailed to all Hampton’s residents to see if the
signs were truly wanted. The results of the survey will be forwarded to the
Hampton’s/Glen Master Board. The Hampton’s/Glen Master Board will then send
written instructions to the Board.
Board then went on to
discuss the rest of the sign proposal.
A MOTION was made by
Mr. Scatcherd and seconded by Mr. Levin that the signs be approved except for
the stop signs and caution signs for the Hamptons. The money for the stop signs
and the caution signs will be held until the Board receives written notification
from the Hamptons/Glen Master of their wishes. THE MOTION PASSED 7 YES and 0
NO.
Mr. Brawer then made the
presentation on the different fence bids. A MOTION was made by Mr.
Josephson and seconded by Mr. Berk to approve the bid submitted by Imperial
Fence for the installation of fence around the newly purchased land. The total
bid was $5,450. THE MOTION PASSED 7 YES and 0 NO.
The Board then discussed
the bids for the stripping of the streets. Mr. Brawer presented the bids and
recommended that the Board approve the bid from King Kote Asphalt. A MOTION was
made by Mr. Josephson and seconded by Mr. Berk to approve the $9007.00 bid. THE
MOTION PASSED 7 YES and 0 NO.
AUDIENCE COMMENTS
The Board was addressed by
Mr. & Mrs. Jack Kousevitsky concerning the fountain and the letters they
have received to remove it. Mr. Weinberg suggested that the issue not be
discussed but rather be talked about at a legal meeting.
The next regular Board of
Governors meeting will be held on Thursday, July 18, 2002 at 7:30pm at T.P.C.
Clubhouse.
ADJOURNMENT
The meeting was
adjourned at 9:35pm.
Respectfully
submitted,
Louis Brawer
Property Manager