BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Tuesday, June 10, 2003 – 7:30 P.M.
Tournament Players Club
President Larry Molina called the meeting to order at 7:35 p.m. Those also present for quorum being, Larry Molina, Nancy Frank, Mickey Berk, Ira Josephson, Dennis Levin, and Ted Scatcherd.
Absent: Joan Casagrande
Management: Lou Brawer
Frank, Weinberg and Black PA – Attorney Steve Weinberg
Goldman, Juda, and Martin P.A. – Carol Eskew
Mr. Molina opened the meeting by thanking everyone for attending.
Mr. Molina asked that a MOTION be made to accept the Minutes from the Regular Meeting held on April 24, 2003.
A MOTION was made by Mr. Levin and seconded by Mrs. Frank to approve the Minutes of the meeting. THE MOTION PASSED 6 YES and 0 NO.
Ms. Carol Eskew presented the Financial Report on behalf of Goldman, Juda, and Martin the Association’s accounting firm.
For the month of April, 2003 the Master Association was over budget by $2,707 and the Tennis Center was $494 under budget.
Year to date the Master Association was under budget by $28,186. The tennis center is presently at a loss for the year of $17,037.
The Community Reserves as of March 31, 2003 are $737,220.
The floor was turned over to Mr. Weinberg who presented his legal report.
Mr. Weinberg started his report with a review of collections. He reported that at the last meeting there were 10 matters that were either in foreclosure or bankruptcy. Since the last meeting three of these matters were settled with full payment to the Association. Two other matters are set for foreclosure sale. The other matters are still pending.
Since the last meeting 7 collection matters were paid in full, 7 additional units paid their assessment but failed to pay the legal fee, one unit paid but the check was returned NSF. This leaves three units unresolved.
Members of the Board then asked Mr. Weinberg questions about specific collection issues and they were answered using only the unit I.D. number.
Mr. Weinberg then brought the Board up to date on the Sawgrass Berm issue. He was pleased to announce to the Board that the issue has finally been resolved and a settlement letter has been signed by both the C.S.I.D. Board and our community. Mr. Weinberg went over the terms of the agreement which included C.S.I.D. contributing $5000 toward the work to be done. Mr. Weinberg went on to thank Mr. Marty Friedman and Mr. Harvey Morrow for their years of work on this matter.
Mr. Molina added that a settlement of this type would not have been possible without the Board and the residents working together and not giving up the fight.
Mr. Brawer reviewed the plans for getting the work completed and pointed out that the only problem at this time will be access to the area because of the large amount of rain and the soft ground next to the expressway.
Mr. Weinberg went on to announce that the Board met in legal session concerning the fountain issue and that there is nothing to report at this time.
Mr. Weinberg with the help of Mr. Brawer then brought the Board up to date on the architectural violations that have been turned over to his office. The following units were included:
1955 Classic Drive – painting
11999 Classic Drive – roof, driveway, and tree
12366 Classic Drive – general property condition
1790 NW 127th Way – painting and mailbox
12468 NW 19th Place – roof, painting, and driveway
2022 Classic Drive – landscaping, paint on basketball post and driveway, and the replacement of their mailbox.
1775 Eagle Trace Blvd. East – landscaping
2138 Sea Pines way – landscaping
The Board authorized Mr. Brawer to have the mailbox at 1790 NW 127th Way replaced and a lien placed on the home for the cost.
Finally, Mr. Weinberg spoke on the letters that were sent to the residents concerning the hedges in the rear of their homes. Mr. Brawer said that one of the residents asked to address the Board at the July meeting since they are presently out of town.
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Mr. Brawer reported about his plans to photograph each home in Eagle Trace is summer and the importance of this project.
2.) Mr. Brawer reported that his property inspections had the following results:
i. First Warning Letters 52
ii. Second Warning Letters 10
iii. Final Warning Letters 5
3.) The next issue that Mr. Brawer reviewed the different landscaping projects that are being planned. These included:
i. NW 18th Place
ii. NW 18th Court
iii. Preston Trail
iv. Classic Drive cul-de-sac with large Ficus tree.
v. NW 126th Drive
vi. Installation of mulch around dog stations.
4.) The next announcement that Mr. Brawer made was that four teenager were caught “hanging out” at the Georgetown Pool by the Coral Springs Police and were barred from Georgetown. One of these teens was a resident and the other three were outsiders. The Board discussed other ways of curbing the problems that have been occurring at the Georgetown Pool.
5.) Mr., Brawer went on to address the Tennis Center. He reviewed the successes of the ladies and men’s teams this year and planning that is ongoing for the summer camp program. Finally he announced that our current membership is at 160 which are up 15 members from the last meeting.
6.) Mr. Brawer reported that the house on NW 126th Drive that is under construction has removed the footer for the privacy wall and that no additional problems have been reported by the neighbors, He went on to report that the Saturday afternoon patrols by the Wackenhut Street Captains have resulted in less service people in the community after 1:00pm on Saturday’s. These patrols will continue on a random basis.
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
Mr. Molina opened the floor to Mr. Eric Nathanson of 1900 Merion Lane who asked to speak to the Board concerning his application for a fountain. The Board informed him that no fountains have been approved since turnover and that the fountains that were approved by the developer cannot be challenged. The fountains that have been installed without approval are currently in legal.
The Board agreed that if the fountain cannot be seen from the street that it would be permitted.
A MOTION was made by Mr. Josephson seconded by Mrs. Frank that the ARC report be approved as recommended by the committee. MOTION PASSED 6 YES and 0 NO.
Mr. Brawer informed the Board that there are two additional homes that have installed fountains without submitting ARC application. These will be turned over to the attorney.
PINEHURST WAY DRAINAGE PROBLEM
Mr. Brawer introduced Mr. Warren Knight of 2118 Pinehurst who presented the Board with an information packet concerning standing water that collects in front of his house.
Mr. Josephson asked that Mr. Brawer meet with him at the site and look at different solutions. Mr. Brawer said that he is going to have the area looked at by the asphalt contractor that has been hired to shorten the cul-de-sacs. This work is scheduled for the end of June.
FLOATING AERATION SYSTEM INSIDE EAST GATE
Mr. Brawer reminded the Board of a request that he presented at the last meeting for this aeration system. The unit that is being proposed includes a two horsepower motor and two 500 watt flood lights. The cost of the unit is $4,816 which includes tax and installation. Mr. Brawer said that there could be an additional $1200 in electric work needed if the company is not able to tie into the existing electric panel.
Mr. Brawer was asked to go back to the Highland Place Board and see what they are willing to contribute to this project. With this in mind Mr. Brawer invited representatives from Highland Place to attend this meeting. The floor was then turned over to them.
Highland Place agreed to pay for the fountain, the installation, and the electric through December, 2003. After that date they asked that the Master Association pay for the electric and the service contract on the fountain.
After a brief discussion a MOTION was made by Mr. Berk and seconded by Mr. Scatcherd that the Board approve this plan. MOTION WAS PASSED 6 YES and 0 NO.
Mr. Brawer was instructed to start working on getting the project completed. He said that the project should take four to six weeks.
Mr. Nathanson asked that Board if the yellow house on Classic Drive was approved by the Board. Mr. Molina said that the house was approved. He then asked if the paint pallet was being changed. Mrs. Friedman reported that the city is working on changing their pallet and once that is done the community will look at changing theirs.
Mr. Brawer was asked to look into the following landscaping issues:
The Ficus hedge behind the mirror between the resident and visitor lanes of the North Gate.
The Ficus hedge outside the West gate.
The plants between the entrance and exit sides of the East gate.
Mrs. Levin asked about the police car being parked on Glenmore Drive. Mr. Molina said that the Board talked about this in their legal meeting and that they are working with Mr. Schire of Wackenhut and Mr. Weinberg on resolving this issue.
The next regular Board of Governors meeting will be held on Thursday, July 24, 2003 at 7:30pm at T.P.C. Clubhouse.
The meeting was adjourned at 9:05pm.
Respectfully submitted,
Louis Brawer
Property Manager