BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, July 24, 2003 – 7:30 P.M.
Tournament Players Club
President Larry Molina called the meeting to order at 7:33 p.m. Those present for quorum were, Larry Molina, Nancy Frank, Joan Casagrande, Ira Josephson, Dennis Levin, and Ted Scatcherd.
Absent: Mickey Berk
Management: Lou Brawer
Frank, Weinberg and Black PA – Attorney Steve Weinberg
Goldman, Juda, and Martin P.A. – Carol Eskew
Mr. Molina opened the meeting by thanking everyone for attending.
Mr. Molina asked that a MOTION be made to accept the Minutes from the Regular Meeting held on June 10, 2003.
A MOTION was made by Mr. Josephson and seconded by Mr. Scatcherd to approve the Minutes of the meeting. THE MOTION PASSED 6 YES and 0 NO.
Ms. Carol Eskew presented the Financial Report on behalf of Goldman, Juda, and Martin the Association’s accounting firm.
For the month of June, 2003 the Master Association was under budget by $6,524 and the Tennis Center was $1,654 under budget.
Year to date the Master Association was under budget by $42,738. The tennis center is presently at a loss for the year of $25,310.
The Community Reserves as of March 31, 2003 are $747,088.
The floor was turned over to Mr. Weinberg who presented his legal report.
Mr. Weinberg started his report with a review of collections. He reported that after the last report there were still 8 open collection matters. Of these 8 matters 2 have been paid in full for a total collected of $24,000. The other collection matters are as follows:
2 units have filed for bankruptcy
1 unit is paying on a settlement agreement
1 unit is in foreclosure by the Association
2 units are in foreclosure by the bank
The Board and Mr. Weinberg had a lengthy discussion concerning unit B83.
Members of the Board then asked Mr. Weinberg questions about specific collection issues and they were answered using only the unit I.D. number.
Mr. Weinberg went on to announce that the Board met in legal session concerning the fountain issue and that there is nothing to report at this time.
Mr. Weinberg with the help of Mr. Brawer then brought the Board up to date on the architectural violations that have been turned over to his office. The following units were included:
1955 Classic Drive – will clean roof this month and will paint the house next month
11999 Classic Drive – property has been sold and new owners have already started repair and clean up work
12366 Classic Drive – no change in condition however the bank has been contacted and has sent property inspectors out to assess the condition and schedule repairs
1790 NW 127th Way – painting and mailbox (no change since last month)
12468 NW 19th Place – new pending owners (have moved in under a pre-occupancy agreement) have already started work
2022 Classic Drive – grass has been planted and driveway has been re-painted
1775 Eagle Trace Blvd. East – new grass has been planted
2138 Sea Pines way – landscaping (no change since last month
The following two units are being turned over to the attorney for action:
1940 Hartford Way – Landscaping not being kept up, hedges not being trimmed, and two cars are being left in the driveway without current license plates.
1716 Eagle Trace Blvd. West – roof not cleaned
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Mr. Brawer reported about the progress on his plans to photograph each home in Eagle Trace this summer and the importance of this project.
2.) Mr. Brawer reported that his property inspections had the following results:
i. First Warning Letters 53
ii. Second Warning Letters 18
iii. Final Warning Letters 5
3.) Mr. Brawer reported that the cul-de-sac on NW 18th Place has been renovated and the one on NW 18th Manor will be done within the next two weeks.
4.) Mr. Brawer went on to report on the roadwork that was completed on the cul-de-sacs along Classic Drive and Burning Tree Lane. The roadwork is completed and the landscape renovations should be completed within the next month.
5.) The next issue that Mr. Brawer reported on was the work that was done to reduce the vandalism at the Georgetown pool. He reported that the parking lot is now chained closed between 8:00pm and 8:00am and that improvement were made to the security lights. Since this work was completed there have been no reports of problems in this area.
6.) Mr. Brawer went on to talk about the happening at the Tennis Center including the summer camp program. He reported that the program is going well even though it is not as big as in past years. This is due to increased competition from other camp programs in the area. He announced that the current membership is 161, which is up one from last meeting.
7.) Work has begun on the installation of the Aeration System outside Highland Place. This should be completed in the next several weeks.
8.) Finally Mr. Brawer announced that the 2004 budget process has begun and reviewed the following timetable:
i. August 1st Reserve wish list due
ii. August 15th Changes to Operating Budget items due
iii. September 1st First draft of budget ready
iv. September 11th Budget workshop meeting
v. September 15th Second draft of budget ready
vi. September 25th Annual budget meeting for community
vii. November Coupons mailed
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
Mr. Molina opened the floor to any resident that wished to address the Board on an A.R.C. matter. No residents wished to do so.
A MOTION was made by Mr. Josephson seconded by Mr. Levin that the ARC report be approved as recommended by the committee. MOTION PASSED 6 YES and 0 NO.
Mr. Molina turned the floor over to Mr. Richard Wernick who wished to address the Board concerning the hedges in the rear of his house. He asked the Board why they wanted to have them raised from their current height. Mrs. Casagrande responded that this was in keeping with the landscape plan for that area and that these hedges should never have been allowed to be cut. It was originally planed for those hedges to be 5 feet high to hide the backs of the houses. Mr. Wernick said that they have not been that high in years and that he bought his house because of the view from his backyard. He went on to say that his other neighbors feel the same way.
Mrs. Casagrande said that she was not prepared to talk more about this subject and asked that the matter be tabled till the next meeting.
A MOTION was made by Mr. Levin and seconded by Mrs. Casagrande to table this matter till the next Board meeting. MOTION PASSED 6 YES and 0 NO.
Mr. Mark Mills asked that the Board give notice to landscapers not to park on curves as it creates a driving hazard.
Mr. John Conte asked the Board about the police car that is parked in the driveway of a house in the Hamptons. Mr. Molina responded that the Board met in legal session and voted no to take any legal action against the resident. Mr. Weinberg said that there is currently no law on the books that defines police car as commercial vehicles. He reminded the audience and the Board that any resident could take legal action against another resident.
There was a discussion concerning the current state of the landscaping within the community. It was felt that the landscaping needs to be brought to a new level and that Mile Brothers is not able to provide that level.
A MOTION was made by Mrs. Frank and seconded by Mr. Josephson to have Mr. Weinberg send out a 90-day notice of termination to Mile Brothers immediately. MOTION PASSED 6 YES and 0 NO.
Finally, Mr. Brawer and Mrs. Frank had a brief discussion about the annual Halloween Party. Mr. Brawer announced that they were looking into moving the party to Halloween Night since it falls on Friday this year. More details will be announced at the next meeting. Mr. Brawer also announced that he is looking for volunteers to work that night.
The next regular Board of Governors meeting will be held on Thursday, August 21, 2003 at 7:30pm. The location of the meeting is to be determined due to construction at T.P.C.
The meeting was adjourned at 8:45pm.
Respectfully submitted,
Louis Brawer
Property Manager