BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday,
July 18, 2002 – 7:30 P.M.
Tournament
Players Club
President Larry Molina
called the meeting to order at 7:30 p.m. Those
also present for quorum being, Larry Molina, Joan Casagrande, Ira Josephson,
Nancy Frank, Dennis Levin, Mickey Berk, and Ted Scatcherd.
Absent: None
Management: Lou
Brawer
Frank, Weinberg and Black
PA – Attorney Steve Weinberg
APPROVAL
OF THE MINUTES
Mr. Molina asked that a
MOTION be made to accept the Minutes from the Regular Meeting held on June 20,
2002
A MOTION was made by
Mr. Schetcherd and seconded by Mr. Josephson to approve the Minutes of both
meetings. THE MOTION PASSED 7 YES and 0 NO.
LEGAL REPORT
The floor was turned over
to Mr. Weinberg who presented his legal report.
Mr. Weinberg started his
report by going over current collection matters. He reported that there were 10
collection matters since the last meeting. Of these 1 have since paid in full, 3
have had liens placed on their properties, and 6 are in foreclosure by the banks
or are stalled by the filing of bankruptcy. The Board held a brief discussion of
collections in light of the change in business climate.
Next Mr. Weinberg reviewed
the current situation with the berm along side the Sawgrass Expressway. He
reported that there was a meeting on Monday, June 24, 2002 with the CSID Board
and that we were given permission to make a presentation. Mr. Weinberg reported
that a Warren Craven from WCI was also present at the meeting and stated in
front of the CSID Board that WCI had some responsibility for the clean-up of the
Berm. Mr. Craven was to contact Mr. Brawer to schedule an inspection so that a
plan can be developed and be presented to CSID. To this date Mr. Craven has not
returned phone or e-mail messages left by Mr. Brawer. Mr. Molina said that he
would like to call Mr. Craven. Mr. Weinberg also reported that the City of Coral
Springs is ready to cite the CSID for the condition and maintenance of the Berm.
Mr. Weinberg suggested that this be held off for a few weeks to see if CSID
makes any moves to fix the situation. Mr. Weinberg passed out copies of the
Minutes from the June 24, 2002 CSID meeting to the Board members.
Finally, Mr. Weinberg
started to bring the Board up to date on the negotiations with SafeHouse
Systems. Mr. Molina asked that this discussion be held off till later in the
meeting where this subject is on the Agenda.
Mr. Levin reported that
last evening the Hampton’s and Glen master held their Annual Meeting and
elections. For the first time in five years a quorum was present and the
elections were held. The new Board will meet for the first time on August 6th
and a directive will be issued to the Master Association Board concerning the
street signs that are still on hold. Mr. Levin thanked the Eagle Trace staff for
their held with the questionnaire mailing.
Mr. Brawer presented his
report, which was presented to each Board member in written form. The key points
that were touched on included:
1.
The schedule for the upcoming budget season.
2.
Property inspections.
3.
Landscaping
4.
Tennis Center
a.
Summer Camp
b.
Memberships currently at 154.
c.
Painting project update.
5.
Crime statistics, which showed no major crimes, reported during the month
of June.
6.
Update on the Stadium Vacuum unit and the schedule that is being followed
to insure that the entire property is being patrolled.
7.
Success of the vacuum unit and the fact that no flooding has been
reported during the past weeks of heavy rains. Mr. Woliner from the Hampton's
thanked the Board and the staffs for also keeping the Hampton’s dry during the
rains.
8.
The pressure cleaning has been slowed down due to the weather. Area done
to date include: Eagle Trace West; Eagle Trace North; Classic Drive to Burning
Tree Lane from eagle Trace West; and the entire Georgetown section. Areas still
to be done include: remainder of Classic Drive; Burning Tree Lane; Eagle Trace
Blvd. East and the Estates; The Hampton’s; Highland Place; Eagle Landing;
Fairways and Fairway’s South; Steeplechase; and Ascot Villas.
9.
The fence surrounding the new property is scheduled now to be installed
within the next two weeks. This has been delayed due to the weather.
10.
The street striping is now scheduled for mid August again delays have
been caused by the weather.
Mr. Brawer continued his
report by making a presentation on a new maintenance cart that is needed to
replace the electric cart that is damaged beyond feasible repair. Two options
are electric and gas. Mr. Brawer recommended that the Board sign a two-year
lease for an electric Club Car that is being sold and serviced by Jeffrey Allen
Inc. This is the same company that sold us the gas cart two years ago. The lease
payment for the new cart is $10 more than the gas cart, which has just been paid
off. Since the payment is already in the budget adding the new cart will not
require that any money be removed from Reserves.
A MOTION was made by
Mr. Berk and seconded by Mr. Josephson to approve the purchase of the electric
cart. MOTION passed 7 YES and 0 NO.
Finally, Mr. Brawer
presented the mailing that has been developed by the ARC committee to be sent to
all residents. He asked that the Board grant approval for this mailing to be
sent.
A MOTION was made by
Mrs. Frank and seconded by Mr. Josephson that this mailed be authorized and that
it get mailed as quickly as possible. MOTION passed 7 YES and 0 NO.
Mr. Brawer presented the
ARC report and explained the different applications.
A MOTION was made by
Mr. Berk and seconded by Mr. Josephson that the ARC report be approved with the
exception of the application for the awnings, which was tabled for more
discussion by the committee. MOTION PASSED 7 YES and 0 NO.
Mr. Molina first turned the
floor over to Mr. Weinberg who commented on the negotiations and where the Board
is today. Mr. Weinberg stated that he would have liked to see more of his
language incorporated into the final contract but since SafeHouse was not
budging on several issues and since they still seem to be the best project
available that the Board need to weigh the business risk and make a final
decision.
Mr. Molina opened the floor
to any residents that wanted to make comments on this purchase. After several
questions from the audience were answered a Motion was called for.
A MOTION was made by
Mr. Josephson and seconded by Mr. Schetcherd that the Board sign the contract
with SafeHouse Systems for the purchase in the amount of $60,000.00 and the
expenditure of $650 a month for 36 months for the Preferred User Program. The
Motion passed 6 votes YES and Mrs. Frank how abstained from voting.
Mr. Molina opened the floor
to Mrs. Kemplner who presented the Board with a letter concerning the damage
made to her car and valuables due to flooding along Eagle Trace Blvd. East. Mr.
Molina asked Mr. Weinberg to comment on this matter.
Mr. Weinberg reported that
this matter was submitted to our insurance company and the insurance company
came back and stated that the claim would not be paid since the water was caused
by heavy rains that is an act of nature.
Mrs. Kemplner responded
with weather data that did not show heavy rain. It was determined that this data
was from Fort Lauderdale and Miami and could be much different from Coral
Springs.
Mrs. Kemplner then asked
the Board for copies of the Wackenhut Incident Reports for that evening which
was previously requested from Mr. Brawer. Mr. Brawer told the Board that Mrs.
Kemplner would need to request these reports from our attorney, which is the
staff policy.
The Board had a discussion
on previous flooding problems and after listening to Mrs. Kemplner they decided
to follow the recommendation of the insurance company and not pay for her
damages.
Finally, a discussion was
held concerning the build up of trucks at the East and West Gates just before
8:00am. Several residents and Board members were concerned that this created a
traffic hazard. Mr. Schire of Wackenhut was asked if his officers could help
with this situation. He stated that his officers are not allowed to do traffic
control on public streets.
Donovan Osbourne will work
with Wackenhut on different solutions that will be presented at the next
meeting.
Board asked Mr. Brawer to
develop a questionnaire to be mailed to all Hampton’s residents to see if the
signs were truly wanted. The results of the survey will be forwarded to the
Hampton’s/Glen Master Board. The Hampton’s/Glen Master Board will then send
written instructions to the Board.
The next regular Board of
Governors meeting will be held on Thursday, August 22, 2002 at 7:30pm at T.P.C.
Clubhouse.
The meeting was adjourned
at 9:05pm.
Respectfully submitted,
Louis Brawer
Property Manager