BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, January 8, 2004 – 7:30 P.M.
T.P.C. Clubhouse
President Larry Molina called the meeting to order at 7:45 p.m. Those present for quorum were, Ira Josephson, Joan Casagrande, Ted Scatcherd, and Larry Molina.
Absent: Mickey Berk, Nancy Frank, and Dennis Levin
Management: Lou Brawer
Goldman & Juda: Carol Eskew
Frank, Weinberg & Black: Steve Weinberg Esq.
Mr. Molina opened the meeting by thanking everyone for attending. Mr. Molina turned the floor over to Mr. Weinberg who informed the Board that he had received a letter of resignation from Mr. Levin. The letter was read into the Minutes.
A MOTION was made by Mrs. Casagrande and seconded by Mr. Josephson that Mr. Levin’s resignation be accepted by the Board. MOTION PASSED 4 YES and 0 NO.
Mr. Molina asked that a MOTION be made to accept the Minutes from the Regular Meeting held on December 4, 2003.
A MOTION was made by Mr. Josephson and seconded by Mr. Scatcherd to approve the Minutes of the meeting. THE MOTION PASSED 4 YES and 0 NO.
Carol Eskew from Goldman & Juda presented the financial report:
For the month of November, 2003 the Master Association was under budget by $10,812 and the Tennis Center was $2,487 under budget.
Year to date the Master Association was under budget by $90,639. The Tennis Center is presently at a loss for the year of $28,974.
The Community Reserves as of October 31, 2003 are $734,319.
Mrs. Casagrande asked why tennis was over budget and Ms. Eskew responded that this was due to the extra maintenance work that was done on the courts.
Finally, Ms. Eskew reported that the payment coupons for 2004 will be mailed out next week along with a cover letter and the “Did You Know” flyer.
Mr. Weinberg started his report by giving the history of conversations that he had with Channel 7 News concerning the piece that was run on “Help Me Howard”. The Board had some discussion on the incident and it was determined that Neighborhood Boards should not have the authority to direct Mr. Brawer to turn off gate openers for any reason other than non payment of dues without the approval of the Master Association. Mr. Weinberg was directed to write a letter to Integrity Property Management and Maximum Management concerning this policy change.
The Board also asked that Mr. Weinberg write a Resolution defining “Emergency Vehicles” for the next meeting.
Mr. Weinberg then asked permission to send the attached letter to the Vice President of Channel Seven giving the community’s response to the story. The Board authorized Mr. Weinberg to send the letter. The Board also reviewed the letter that Mr. Brawer can send in response to any resident or others that contact the Association.
The next issue that Mr. Weinberg discussed was the changes to the stipulation that were received from the Kousevitzky’s attorney. He explained that each change was and how it could affect that Association’s position. Mr. Weinberg and Mr. Frank will work on the changes.
Mr. Weinberg then discussed a response he received from the D’Agastino’s concerning their statue and fountain. He suggested that the Board allow them to submit an architectural plan to the Board for review.
Finally, Mr. Weinberg discussed the fountain in front of the Nathanson home. He informed the Board that he has sent a letter and has not received a response.
ARCHITECTURAL VIOLATIONS
Mr. Brawer brought the Board up to date on the architectural violations that have been turned over to Mr. Weinberg’s office. The following units were included:
12366 Classic Drive – The bank continues to slowly do the necessary repairs.
1790 NW 127th Way – House was sold last week and the new owner has already started to renovate the property.
2138 Sea Pines way – The further improvement have been made since last month.
1940 Hartford Way – Roof has been cleaned and minor clean up has been done to the landscaping.
12477 Classic Drive – New owner has put down new sod and has done some other clean up work.
2108 Cherry Hills Way – No changes since last month.
11977 Winged Foot Terrace – See comments under Legal Report.
1900 Merion Lane – See comments under Legal Report.
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Mr. Brawer started his report by thanking the Board and the community for the generous holiday bonuses presented to the staff.
2.) Working with Potter Lawn and Landscape continues to move ahead very smoothly and on schedule. Each Board member was given a copy of Potter’s January schedule.
3.) Landscaping projects being considered:
a. Sign on the corner of Coral Ridge and Lakeview.
b. Cul-de-sac on NW 127th Way
c. Cul-de-sac on Shinnecock Hills Way
d. Cul-de-sac on Cherry Hills Way
e. Island on Sea Pines Way and Classic Drive
4.) Due to the holidays the January Inspections have not been completed. They are scheduled for next week.
5.) Mr. Brawer reported that he has received two bids for our tree trimming project. They are from Twin Tree Service and Potters Lawn and Landscaping. The prices are as follows:
a. Twin Tree Service - $21.75 per tree
b. Potter’s Lawn & Landscape - $21.50 per tree
6.) Mr. Brawer reported that Carlos Alverado was named Captain of Bolivia’s Davis Cup Team.
7.) Mr. Brawer passed out copies of the January Tennis Center Calendar showing the variety of events being planned. Events for February will include a Valentine’s Day Round Robin.
8.) Mr. Brawer went on the report that the current membership at the Tennis Center is:
a. Resident Single 35
b. Resident Family 8
c. Non-Resident Single 98
d. Non Resident Family 8
e. Junior 3
9.) The following is the schedule for this year’s election:
a. January 12th – Letter asking for candidates mailed.
b. February 19th – Candidates Night following Board meeting.
c. March 18th – Election Night
Mr. Molina asked the Board for permission to talk with Twin Tree Service concerning his price compared to the last cut.
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
Mr. Molina opened the floor to any resident that wished to address the Board on an A.R.C. matter. No residents wished to do so.
A MOTION was made by Mrs. Casagrande and seconded by Mr. Josephson that the ARC report be approved as recommended by the committee. MOTION PASSED 4 YES and 0 NO.
The Board asked the ARC to get involved in the two situations (1900 Merion Lane and 11977 Winged Foot Terrace) and report back to the Board at the next meeting.
Mr. Brawer gave the Board a presentation of some of the Capital Improvement projects being considered for 2004 and their approximate costs. These projects included:
A.) Tree Trimming - $47,000
B.) Tennis Court Light Replacement - $50,000
C.) Lightening Detection System - $6,000
D.) Entrance Roads & Tennis Center parking lot - $15,000
E.) Street Sweeping Truck - ?????
F.) New Eagle Trace Truck - $25,000
The Board asked Mr. Brawer to look into other type of road materials for the gates other than asphalt such as stamped concrete.
Mr. Josephson reported that the truck will need to be replace very soon especially since it is serving as both the maintenance truck and the patrol truck at night. The truck currently has almost 100,000 miles on it. He will work with Mr. Brawer on a new truck proposal to be presented to the Board.
Mr. Marty Friedman asked the Board about the condition of the Ficus that were planted along the Berm. Mr. Brawer said that he has talked with Frank Miele and he suggested that we wait until April or May to replace the ones that have died so that they go in just before the rainy season starts. Mr. Brawer reminded that Board that Mr. Miele will honor the warranty of those plants.
Mr. Scatcherd asked that the Landscape Committee look at possible improvements for the North Gate.
The next regular Board of Governors meeting will be held on Thursday, February 19, 2004 at 7:30pm. The meeting will be held at the T.P.C. After the Board Meeting there will be a Candidate’s Night.
The meeting was adjourned at 9:20pm.
Respectfully submitted,
Louis Brawer
Property Manager