BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday,
January 23, 2003 – 7:30 P.M.
Tournament
Players Club
President Larry Molina
called the meeting to order at 7:30 p.m. Those
also present for quorum being, Larry Molina, Ira Josephson, Nancy Frank, Mickey
Berk, Joan Casagrande, Dennis Levin, and Ted Scatcherd.
Absent: None
Management: Lou Brawer
Frank, Weinberg and Black
PA – Attorney Steve Weinberg
Mr. Molina opened the
meeting by thanking everyone for attending.
Mr. Molina asked that a MOTION
be made to accept the Minutes from the Regular Meeting held on December 17,
2002.
A MOTION was made by
Mr. Josephson and seconded by Mr. Levin to approve the Minutes of the meeting. THE
MOTION PASSED 7 YES and 0 NO.
Carol Eskew of Goldman,
Juda, and Martin P.A. presented the Financial Report for both December 2002 and
the end of the year. For December 2002 the Master Association was under budget
by $1,859 and the Tennis Center was under budget by $3,181. For the year the
Master Association was under budget by $85,496. The Tennis Center showed a
profit of $1,022 for the year.
The Community Reserves as
of December 31, 2002 are $712,955.
Ms. Eskew pointed out that
payroll was over budget in December due to the holiday bonuses given to the full
time employees. She also reported that legal was under budget due to the money
that was received from the Lincks matter being finalized.
Ms. Eskew then talked about
the new computer system that is being installed at their office and how it will
be possible for the Property Manager to look up receivables and payables online.
Finally it was reported
that all the materials needed to complete the 2002 audit have been delivered to
the auditor and that the audit should be completed by March 30, 2003.
The floor was turned over
to Mr. Weinberg who presented his legal report.
Mr. Weinberg started his
report by going over current collection matters. He reported that there were 13
collection matters since the last meeting. Of these 6 units are in bank
foreclosure, 5 residents have filed for bankruptcy, one foreclosure action was
paid out of the proceeds of the sale, and 1 resident has worked out a payment
plan. Mr. Weinberg also reported that all other collection from the last meeting
have been paid in full.
The Board then had a
discussion on Unit #B83. Mr. Weinberg stated that there is an end in sight for
this matter. The bankruptcy for this unit owner was dismissed with prejudice,
which means they cannot file again.
Mr. Weinberg reviewed the
events that led up to the Board collecting over $12,000 from Mr. Lincks. This
puts an end to this matter.
The Board then had a
discussion on the resident on Classic Drive who has refused to replace his
mailbox. Mr. Weinberg suggested and the Board agreed to offer this gentleman a
payment plan to reduce the financial burden. Mr. Weinberg will contact him and
do all the necessary paperwork.
Mr. Weinberg reviewed the
architectural violations that were turned over to his office for compliance. Of
the six matters turned over to the attorney reported 3 matters have been
resolved, 1 house is empty and the property is in foreclosure, one property has
just been sold in Foreclosure sale and the new owners have been in contact with
the Property Manager and will have the problems resolved shortly, the final
issue is the mailbox discussed earlier in Mr. Weinberg’s report.
Mr. Brawer presented his
report, which was presented to each Board member in written form. A copy of Mr.
Brawer’s report is attached to these Minutes and will be placed on the web
site for residents to review. Some of the key points that Mr. Brawer reported on
included:
1.) Mr. Brawer reviewed the events of January 21, 2003 when a water pipe
belonging to T.P.C. broke under Eagle Trace Blvd. North. He reported that the
repair was being made today and that the pavement will be replaced on Monday,
January 27, 2003. It was necessary to close the road today for the repairs and
most likely the road will be closed for a short time on Monday to complete the
pavement. Once all this is complete we will bring out the pressure cleaner to
clean the driveways in the area.
2.) Mr. Brawer then reported on inspections. He announced that 19
residents got first violation notices, 18 residents got second notices, 9
residents got Final Notices, and 4 residents will be turned over to the attorney
for a letter.
3.) The next issue was the Tennis Center Membership numbers. As of today
the Tennis Center Membership stands at 144. This was down from last month due to
the loss of several Junior Members that had not been using the club for
sometime.
4.) Finally, Mr. Brawer reported on the Identification Card System. He
reported that almost all Tennis members have been issued cards and that about 50
residents have come in. A special Saturday will be set up and advertised to
hopefully get more residents to come in and be photographed.
Mr. Brawer presented
the ARC report for the Committee and explained the different applications.
The first issue that was
discussed was Lot 36B of the Fairways. This is a vacant lot and plans were
approved for the house. The setbacks that are needed to build this house does
not confirm to the standards set forth in the Homeowner’s Documents. Symphony
Builders have requested a variance. Mr. Chad Zinda of Symphony Builders was
presented and answered questions concerning their request.
Mr. Mark Epstein, a
neighbor to Lot 36B presented his objections to the variance. After some
discussion a Motion was made to deny the variance request.
A MOTION was made by
Mr. Scatcherd and seconded by Mr. Berk that the request for a setback variance
not be approved. MOTION PASSED 7 YES AND 0 NO.
Mr. Brawer then presented
the remaining applications from this month’s ARC Committee meeting.
A MOTION was made by
Mr. Josephson seconded by Mr. Berk that the ARC report be approved as
recommended by the committee. MOTION PASSED 7 YES and 0 NO.
Mr. Brawer went over the
need for the multiplexers and how the SafeHouse System will not work properly
without them. He reminded the Board that SafeHouse Systems told the community
that they did not feel that the old multi-plexers would work but were willing to
give them a try. After installation it was found that the picture quality was
not good since the old units were made to work with black and white and not
color cameras.
A MOTION was made by
Mr. Berk and seconded by Mr. Josephson that we purchase 3 4-camera Color
Multiplexers at a total cost of $3,702.68 from SafeHouse Systems. MOTION
PASSED 7 YES and 0 NO.
Mr. Molina resented the
Board with a written copy of Mr. Brawer’s Employment Contract for January 1,
2003 through December 31, 2004
A MOTION was made by
Mr. Berk and seconded by Mr. Josephson that the contract with Mr. Brawer for
2003 and 2004 be approved and signed. MOTION PASSED 7 YES and 0 NO.
Mr. Brawer reported on the
need for two additional street signs. These signs will be located on the median
of Eagle Trace Blvd. on either side of NW 124th Avenue. The signs
would be similar to the “Georgetown” sign and would say Eagle Trace Blvd.
West on one sign and Eagle Trace Blvd. North on the other sign. Mr. Brawer felt
that these signs are necessary to take away any confusion about the street name
and directions. Several residents requested these signs.
A MOTION was made by
Mr. Molina and seconded by Mr. Scatcherd that these signs be ordered from
Mailbox World at a cost of $1,631.00. MOTION PASSED 6 YES and 1 NO. Mrs.
Frank voted against these signs.
Mr. Brawer then requested
that the Board purchase 14 new Dog Stations to replace the wooden ones that are
slowly rotting away. The cost would be $5,762.96.
A MOTION was made by
Mr. Scatcherd and seconded by Mr. Berk that these 14 Dog Stations be purchased
from Mailbox World at a cost of $5,762.96. MOTION PASSED 7 YES AND 0 NO.
Mr. Molina opened the floor
to any residents that had questions or concerns for the Board.
NEXT MEETING
The next regular Board of
Governors meeting will be held on Thursday, February 20, 2003 at 7:30pm at T.P.C.
Clubhouse.
ADJOURNMENT
The meeting was
adjourned at 8:45pm.
Respectfully
submitted,
Louis Brawer
Property Manager