BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, February 20, 2003 – 7:30 P.M.
Tournament Players Club
President Larry Molina called the meeting to order at 7:30 p.m. Those also present for quorum being, Larry Molina, Ira Josephson, Nancy Frank, Mickey Berk, Joan Casagrande, Dennis Levin, and Ted Scatcherd.
Absent: None
Management: Lou Brawer
Frank, Weinberg and Black PA – Attorney Steve Weinberg
Goldman, Juda and Martin P.A. – Carol Eskew
Mr. Molina opened the meeting by thanking everyone for attending.
Mr. Molina then turned the floor over to Mrs. Frank and Mr. Brawer who made a presentation to Mrs. Ann-Marie Walkley for her one year of returned service as Director of the Eagle Trace Tennis Center. Mrs. Walkley was praised for all her efforts at the club and her loyalty to Eagle Trace.
Mr. Molina asked that a MOTION be made to accept the Minutes from the Regular Meeting held on January 23, 2003.
A MOTION was made by Mr. Levin and seconded by Mr. Berk to approve the Minutes of the meeting. THE MOTION PASSED 7 YES and 0 NO.
Carol Eskew of Goldman, Juda, and Martin P.A. presented the Financial Report for January 2003. For the month of January the Master Association was under budget by $22,059 and the Tennis Center was under budget by $502.
The Community Reserves as of January 31, 2003 are $726,000.
Ms. Eskew reported that their new computer system was up and running and that this should allow for more information being available to the Association. She also pointed out that Mr. Brawer should be able to get payable information off line shortly. He is already able to look at all the community’s receivables.
The floor was turned over to Mr. Weinberg who presented his legal report.
Mr. Weinberg started off his report by talking about the progress or lack of progress with the Sawgrass Expressway Berm. He reported that both he and Mr. Brawer have placed calls and written letters to Mr. Warren Craven at W.C.I. none of which have been answered or returned. Mr. Weinberg went on to say that the city is now trying to help.
Mr. Berk volunteered to go over to Mr. Craven’s office to see if a face-to-face meeting can be had. He will report back after he tries to see him.
Mr. Weinberg then suggested that the Association take the bull by the horns and just get the work completed. He feels that if W.C.I. and C.S.I.D. were both asked to contribute money and that the Association would then coordinate all the work and pays the balance. The Board felt that this was a good plan and instructed Mr. Weinberg to go ahead with this. Mr. Brawer reported that he had gotten one bid on the planting of Sea Grape from Miele Brothers of $31,680.00. This bid was based on the entire length of the berm and everyone felt that there are areas that will not need planting and this should bring the cost down. Mr. Brawer was asked to move forward and getting bids to complete the clean up and planting.
Mr. Weinberg then went on to discussion the situation with a resident who allowed his guest in through the resident gate after an altercation with a guard and Mr. Brawer. The Board had a discussion about using the clickers as a punishment for situations of this type. Mr. Berk and the Security Committee will bring this before the Board. Mr. Weinberg said that it would be necessary for the Grievance Committee to hold hearings before any action is taken against a resident.
The next issue that Mr. Weinberg discussed was the resident that refuses to replace his mailbox. He reported that he has written several letters and left several messages with no response. The Board authorized that a mailbox be ordered and installed and a lien be placed on the property. Mr. Brawer will coordinate with Mr. Weinberg on a procedure for installation.
Next Mr. Weinberg address collection matters with the following report:
5 residents are in bankruptcy
4 residents are in bank foreclosure
1 resident is in Association foreclosure
4 residents have made settlement
Finally, Mr. Weinberg brought up the issue of the fountains. After Board discussion the following MOTION was made:
A MOTION was made by Mr. Berk and seconded by Mr. Scatcherd that the Board move forward with suite against Mr. & Mrs. Jack Kousevettsky (1900 Colonial Drive) and the four other residents that have installed fountains without the approval of the Architectural Review Committee and the Board of Governors.
Mr. Molina asked that there be a voice vote on this issue. Mr. Brawer called the roll and the following were the results:
Yes: Mr. Berk; Mr. Josephson; Mrs. Frank; Mr. Levin; and Mr. Scatcherd.
During the discussion of this issue there was a question of if a Board member was allowed to abstain from voting on this or any other issue. Mr. Weinberg gave his opinion that the only time a Board member may abstain is when they have a conflict of interest with the vote.
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Mr. Brawer reported on inspections. He announced that 40 residents got first violation notices, 15 residents got second notices, 13 residents got Final Notices, and 4 residents will be turned over to the attorney for a letter.
2.) The next issue that Mr. Brawer reviewed was the different landscaping projects that were worked on during the last month. These included:
i. The removal of the hedge just inside the East gate and what will be placed there in its place.
ii. The removal of the grass like material and tree in the median along Eagle Trace Blvd. East between Highland Place and Colonial Drive.
iii. The removal of the Coco Plum hedge along Eagle Trace Blvd. West and it’s replacement with a Ficus Hedge.
iv. The trimming of the palm trees inside the Tennis Center.
3.) The next issue was the Tennis Center Membership numbers. As of today the Tennis Center Membership stands at 144. This remained the same as last month
4.) Mr. Brawer then should pictures of the new street signs on Eagle Trace Blvd. Several Board members were not pleased with the placement of the signs and Mrs. Casagrande volunteered to work out new placements with Mr. Brawer.
5.) The final issue Mr. Brawer brought up was the condition of the mailboxes. He reported that:
i. 56 boxes have paint problems
ii. 88 boxes have problems with the gold flags
iii. 5 boxes have numbers that are peeling off
iv. 4 boxes have broken doors
v. 1 box has a door that is different then all the others
vi. 2 have boxes that have broken from the pole and the residents have not had them repaired
This is 32% of the total of 450 mailboxes that were installed.
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
A MOTION was made by Mr. Josephson seconded by Mr. Berk that the ARC report be approved as recommended by the committee. This includes the denial of the request for a fountain from 12100 Eagle Trace Blvd. North. MOTION PASSED 6 YES and 0 NO. Mr. Scatcherd abstained since he had an application pending.
Mr. Brawer went over the need for additional security lights at the Tennis Center. Mr. Brawer reviewed the incidents of vandalism that have occurred and both he and Mrs. Frank felt that this would decrease the chances of future problems. The estimated cost of the lights is $3,000.
A MOTION was made by Mrs. Frank and seconded by Mr. Berk that we spend up to $3,000 on security lights for the Tennis Center. MOTION PASSED 7 YES and 0 NO.
Mrs. Frank asked that the Board look at the problem with unlicensed scooters and golf carts driving within the community. She brought up that a young child was seen driving a golf cart on the streets and felt that this was very dangerous. Other Board members reported problems with children riding scooters.
Mr. Josephson said that if these residents are know that Coral Springs Police will go to the homes and warn the parents that these scooters are not permitted on city streets. The police will also confiscate the scooter if the problem persists.
Mr. Scatcherd suggested that more education is needed and that a mailing be done with up to four pages of bold short notices.
Mr. Molina suggested that we get some moveable signs that can be placed on different streets and moved around to attract attention.
The Board suggested that this issue be included in the violations that would result in clicker deactivation.
Mr. Brawer said that he would put the signs up again at the gates.
Mr. Molina opened the floor to any residents that had questions or concerns for the Board.
The next regular Board of Governors meeting will be held on Thursday, March 20, 2003 at 7:30pm at T.P.C. Clubhouse.
The meeting was adjourned at 8:45pm.
Respectfully submitted,
Louis Brawer
Property Manager