BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, February 19, 2004 – 7:30 P.M.
T.P.C. Clubhouse
President Larry Molina called the meeting to order at 7:30 p.m. Those present for quorum were, Ira Josephson, Joan Casagrande, Ted Scatcherd, Nancy Frank and Larry Molina.
Absent: Mickey Berk
Management: Lou Brawer
Frank, Weinberg & Black: Steve Weinberg Esq.
Mr. Molina opened the meeting by thanking everyone for attending this evening especially the candidates for the upcoming election. Mr. Molina announced that the business part of the meeting would be brief to allow as much time as possible for the Meet the Candidates Night program.
Mr. Molina asked that a MOTION be made to accept the Minutes from the Regular Meeting held on January 8, 2004.
A MOTION was made by Mr. Josephson and seconded by Mr. Scatcherd to approve the Minutes of the meeting. THE MOTION PASSED 5 YES and 0 NO.
Carol Eskew from Goldman & Juda was not present so Mr. Brawer read the Financial Report for December 2003.
For the month of December, 2003 the Master Association was over budget by $24,784 and the Tennis Center was $5,334 under budget.
Year to date the Master Association was under budget by $71,676. The Tennis Center is presently at a loss for the year of $26,122.
The Community Reserves as of December 31, 2003 are $742,453.
Mr. Weinberg started his report by announcing that presently there are only three financial issues in legal. This includes one resident that is in foreclosure, one resident that has had a lien placed on their property, and one resident is paying off a payment plan.
Mr. Weinberg went on to read a resolution that he prepared (see attached) concerning the parking of police cars. He asked that the Board make a Motion to have the Resolution included in the Minutes.
A MOTION was made by Mrs. Frank and seconded by Mr. Josephson that the Resolution concerning Police Cars be accepted as read and be included in the official records of this meeting. MOTION PASSED 5 YES AND 0 NO.
Mr. Weinberg went on to report that he received a response to his letter to Channel 7 News and they offered to run a correction to the story. He felt and the Board agreed that this was not necessary since the issue has died.
The next issue that Mr. Weinberg reported on was the two residents that he was asked to contact concerning fountains that they installed without approval. The first, D’Agastino was to submit a landscape plan to hide the fountain and a statue. Mr. Brawer reported that he has not received this or has had any contact with this resident. Mr. Weinberg will follow up. The second resident, Nathanson, responded that he did not install a fountain but rather a planter since it did not have water or electric. Mr. Weinberg was instructed to tell the resident that this “structure” was still not approved.
The final issue that Mr. Weinberg reported on was a complaint that was received from a resident concerning work being done by another resident in a special landscape easement area. Mr. Weinberg told the resident that this was not a Board issue since this was not a violation of the Homeowner’s Documents.
ARCHITECTURAL VIOLATIONS
Mr. Brawer brought the Board up to date on the architectural violations that have been turned over to Mr. Weinberg’s office. The following units were included:
12366 Classic Drive – The bank continues to slowly do the necessary repairs.
1790 NW 127th Way – Work to the exterior is almost completed by the new owners.
2138 Sea Pines way – No further improvement have been made since last month.
1940 Hartford Way – No additional work has been done to the exterior of this property. Mr. Weinberg will follow up.
11977 Winged Foot Terrace – See comments under Legal Report.
1900 Merion Lane – See comments under Legal Report.
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Working with Potter Lawn and Landscape continues to move ahead very smoothly and on schedule.
2.) The following landscape projects have been started and should be completed within the next ten days:
a. Sign on the corner of Coral Ridge and Lakeview.
b. Cul-de-sac on NW 127th Way
c. Cul-de-sac on Shinnecock Hills Way
d. Cul-de-sac on Cherry Hills Way
e. Island on Sea Pines Way and Classic Drive
3.) Inspections for January 2004 had the following results:
i. 1st Warnings 47
ii. 2nd Warnings 07
iii. Final Warnings 07
4.) Mr. Brawer pointed out that many residents are following up on inspection letters and that is the reason for the drastic drop between first and second warnings.
5.) Mr. Brawer reported that the tree trimming project that was approved at the last meeting has begun. The project started at the West gate moved up Eagle Trace Blvd. West to Eagle Trace Blvd. North. They then started work on Eagle Trace Blvd. East and from there will start on Classic Drive. Once the main streets are complete Twin Tree will work on the side streets and the Neighborhood Associations. The final phase of the project will be the trees along Coral Ridge, Lakeview, and the trees at the Tennis Center.
6.)
7.) Mr. Brawer went on the report that the current membership at the Tennis Center is:
a. Resident Single 33
b. Resident Family 8
c. Non-Resident Single 96
d. Non Resident Family 8
e. Junior 3
8.) The drop in Tennis Center memberships is due to injuries and members moving from the area.
9.) Mr. Brawer reminded everyone that the Annual meeting and election is scheduled for March 18, 2004.
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
Mr. Molina opened the floor to any resident that wished to address the Board on an A.R.C. matter. No residents wished to do so.
A MOTION was made by Mr. Scatcherd and seconded by Mrs. Frank that the ARC report be approved as recommended by the committee. MOTION PASSED 4 YES and 0 NO.
It was noted that the application submitted by 1853 NW 124th Way for the installation of a fountain was denied.
Mr. Josephson presented to the Board a proposal for the purchase of a new pick-up truck to replace that 1999 White Toyota Tacoma that now has over 100,000 miles and is in need a work that exceeds the value. The truck that is being proposed is a 2004 Toyota Tundra and will have a total price not to exceed $25,000.
A MOTION was made by Mr. Scatcherd and seconded by Mrs. Frank that the truck is purchased from Al Hedrickson Toyota for a price not to exceed $25,000 with the funds coming out of Reserves. MOTION PASSED 5 YES and 0 NO.
Mr. Marty Friedman, Chairperson of the Nominating Committee, reported that his committee met and interviewed 10 candidates and is pleased to announce that all the candidates have been approved to be placed on the ballot.
A discussion was held concerning the use of scooters and go carts on Association roads. There was concern that the Association would have a liability issue if a resident was injured. Mr. Weinberg stated that he did not feel that this was the case especially since the city has made it clear that these types of vehicles were not legal on streets.
It was suggested that a mailing be done informing residents of this and if possible include a letter from the Police Chief or City Manager concerning the city’s stand on this issue.
At this time the business portion of the meeting was concluded and the floor was turned over to Mr. Marty Friedman, Chairperson of the Nominating Committee.
CANDIDATES NIGHT
Mr. Friedman started off by thanking his committee for their time and effort. He also thanked the candidates for stepping forward and volunteering their services to the community.
Each candidate was asked to make a brief (3 minute) statement. Mr. Berk, who was not present, prepared a written statement that was read by Mr. Friedman.
After the statements the floor was open to any resident that wished to ask a question of the candidates. Mrs. Casagrande was the only one to ask a question of the candidates.
The Annual Meeting and Election meeting of the Board of Governors will be held on Thursday, March 18, 2004 at 7:30pm. The meeting will be held at the T.P.C.
The meeting was adjourned at 8:35pm.
Respectfully submitted,
Louis Brawer
Property Manager