BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, December 4, 2003 – 7:30 P.M.
T.P.C. Clubhouse
Treasurer Ira Josephson called the meeting to order at 7:30 p.m. Those present for quorum were, Mickey Berk (arrived at 8:00pm), Ira Josephson, Dennis Levin, Joan Casagrande, Nancy Frank, and Ted Scatcherd.
Absent: Larry Molina
Management: Lou Brawer
Goldman & Juda: Carol Eskew
Frank, Weinberg & Black: Steve Weinberg Esq.
Mr. Josephson opened the meeting by thanking everyone for attending.
Mr. Josephson asked that a MOTION be made to accept the Minutes from the Regular Meeting held on November 4, 2003.
A MOTION was made by Mr. Levin and seconded by Mrs. Frank to approve the Minutes of the meeting. THE MOTION PASSED 5 YES and 0 NO.
LANDSCAPING REPORT
Mr. Josephson introduced Nina Potter of Potter’s Lawn and Landscaping who addressed the Board on their first month of service to Eagle Trace. She reported that her crews are starting to get the hang of the property and are starting to develop a monthly plan for the community.
Ms. Potter also told the Board that her company is working on renovation plans for some of the cul-de-sacs as well as other areas of the community.
Finally, Ms. Potter that the Eagle Trace staff for all their help during the transition period and said that because of their hard work that all the plants (annuals) were doing well.
Mr. Jules Krasnove complained to the Board that he felt that the lighting at the West Gate was bad and that the signs were covered by plants. Mrs. Casagrande responded that all the plant material had been trimmed. She went on to say that the lighting was designed to give a certain look to the gates.
Mr. Levin asked if anything could be done with the areas under the trees along Lakeview Drive. Ms. Potter responded that this was one of the projects that she would like to propose to the Board.
Carol Eskew from Goldman & Juda presented the financial report:
For the month of October, 2003 the Master Association was under budget by $5,138 and the Tennis Center was $1,975 over budget.
Year to date the Master Association was under budget by $79,827. The tennis center is presently at a loss for the year of $26,783.
The Community Reserves as of October 31, 2003 are $755,871.
Mrs. Casagrande asked why tennis was over budget and Ms. Eskew responded that this was due to the extra maintenance work that was done on the courts.
Finally, Ms. Eskew reported that the payment coupons for 2004 will be mailed out next week along with a cover letter and the “Did You Know” flyer.
Mr. Weinberg reported that there are only four collection matters in his office. These included: 2 bankruptcies, 2 foreclosures.
Mr. Weinberg went on to report that he has not gotten any response from Mr. Paul Zelden concerning the incident with his son at the Tennis Center.
Finally Mr. Weinberg reported that he has researched, at the request of Mr. Brawer, all the tax parcels that are the responsibility of the Association and found that five still had some back taxes owed. These bills are being taken care of and it will be verified again that all tax bills are current.
Mr. Scatcherd raised a question concerning the “Lakes of Coral Springs” sign on Lakeview Drive since the Board was informed that the sign is the responsibility of Eagle Trace. Mr. Weinberg said that it is indeed the responsibility of the Association even though they have not been maintaining it for many years.
ARCHITECTURAL VIOLATIONS
Mr. Brawer brought the Board up to date on the architectural violations that have been turned over to Mr. Weinberg’s office. The following units were included:
12366 Classic Drive – The bank has taken over the property and is in the process of making necessary repairs.
1790 NW 127th Way – house is vacant and is scheduled for sale within the next week.
2138 Sea Pines way – Landscaping improvements have started but are taking a very long time to complete. Recommend a follow up letter be sent from Mr. Weinberg’s office.
1940 Hartford Way – The cars have been removed. No change to the landscaping or the roof.
12477 Classic Drive – House has just been sold and the new owners have been advised of the problems and agree to correct.
11977 Winged Foot Terrace – Has installed a statue and fountain without approval.
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Inspections for November resulted in the following:
a. 1st Notices 24
b. 2nd Notices 11
c. Final Notices 11
d. Attorney 6
2.) Mr. Brawer reported that things are going well at the Tennis Center.
3.) Mr. Brawer went on the report that the current membership at the Tennis Center is:
a. Resident Single 35
b. Resident Family 8
c. Non-Resident Single 98
d. Non Resident Family 9
e. Junior 4
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
Mr. Josephson opened the floor to any resident that wished to address the Board on an A.R.C. matter. No residents wished to do so.
A MOTION was made by Mr. Levin seconded by Mr. Schatcherd that the ARC report be approved as recommended by the committee. MOTION PASSED 6 YES and 0 NO.
The Board asked that the ARC Committee check the improvements that have been made to the house on NW 19th Manor to be sure that they conform to their application. Several residents have commented on the work that has been done.
Mr. Brawer presented the Board with a copy of the letter that was being proposed announcing the Membership Dues increase at the Tennis Center. Mr. Brawer was given permission to send the letter (see attached).
Mr. Brawer passed out to the Board a letter received from Mrs. Friedman concerning an idea for installing bus shelters around the community. While the Board felt it was a good idea it did present some problems including vandalism and the fact that the School Board could and does change bus stop locations yearly.
Mr. Jules Krasnove asked the Board to move the meeting notice signs to the left hand side for easier reading. Mr. Brawer told the Board that this could not be done because the sign warning residents that the gate closes after each car has to be on the driver’s side for liability reasons.
Mrs. Frank brought the Board up to date with the idea of sponsoring Gabriel, one of our tennis pros, so that he may stay in this country with his current visa. After some discussion
A MOTION was made by Mrs. Frank and seconded by Mr. Berk to sponsor Gabriel Matteazzi and to have him sign a promissory note for the costs incurred by the Association that will be forgiven over a negotiated period of time. MOTION PASSED 6 YES and 0 NO.
The Board had a brief discussion about the condition of the Gazebo at the Tennis Center. It was felt that this should be looked at as a major project for 2004.
Mr. Brawer passed out to the Board his suggestions for holiday staff bonuses.
A MOTION was made by Mr. Berk and seconded by Mrs. Casagrande to approve the recommendations as presented. MOTION PASSED 6 YES and 0 NO.
The next regular Board of Governors meeting will be held on Thursday, January 8, 2004 at 7:30pm. The meeting will be held at the T.P.C.
The meeting was adjourned at 8:30pm.
Respectfully submitted,
Louis Brawer
Property Manager