BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, August 21, 2003 – 7:30 P.M.
Tournament Players Club
President Larry Molina called the meeting to order at 6:00 p.m. Those present for quorum were, Larry Molina, Mickey Berk (arrived at 6:15pm), Nancy Frank, Joan Casagrande, Ira Josephson, Dennis Levin, and Ted Scatcherd.
Absent: None
Management: Lou Brawer
Mr. Molina opened the meeting by thanking everyone for attending.
Mr. Molina asked that a MOTION be made to accept the Minutes from the Regular Meeting held on July 21, 2003 and the Landscaping Workshop held on August 14, 2003.
A MOTION was made by Mr. Levin and seconded by Mr. Scatcherd to approve the Minutes of the meeting. THE MOTION PASSED 6 YES and 0 NO.
Mr. Brawer presented the Financial Report for Carol Eskew who was not present.
For the month of July, 2003 the Master Association was under budget by $10,966 and the Tennis Center was $3,406 under budget.
Year to date the Master Association was under budget by $57,110. The tennis center is presently at a loss for the year of $26,900.
The Community Reserves as of July 31, 2003 are $744,513.
Mr. Weinberg was not present.
Mr. Brawer brought the Board up to date on the architectural violations that have been turned over to Mr. Weinberg’s office. The following units were included:
1955 Classic Drive – work has been completed
11999 Classic Drive – The new owners have started to renovate the property and the work is progressing well.
12366 Classic Drive – No change since last meeting.
1790 NW 127th Way – painting and mailbox (no change since last month)
12468 NW 19th Place – New owners have moved in and have done most of the required work.
2138 Sea Pines way – landscaping (no change since last month
1940 Hartford Way – Np change since last meeting.
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Due to weather conditions inspections have not been completed. The results will be forwarded to each Board member upon completetion.
2.) The following landscaping projects have been completed since the last meeting:
a. NW 18th Court
3.)The following landscape projects have been started but no completed:
b. Cherry Hills Way
c. Pinehurst Way
4.) Mr. Brawer reported that there are 4 trees on NW 18th Place that need to be replaced. The Board had a discussion concerning if it was correct for the Association to replace these trees since they are on resident’s property. It was felt that this would be the only way to insure that the work is done in a timely fashion and that the trees are of correct size and height. The Board authorized Mr. Brawer to get the work done.
5.) Mr. Brawer went on to talk about the happening at the Tennis Center including the summer camp program. He reported that the program is going well even though it is not as big as in past years. This is due to increased competition from other camp programs in the area. He announced that the current membership is 155.
6.) Work on the Aeration System is just about complete. The final wiring will be completed early next week.
7.) Mr. Brawer announced that the 2004 budget process has begun and reviewed the following timetable:
i. September 1st First draft of budget ready
ii. September 11th Budget workshop meeting
iii. September 15th Second draft of budget ready
iv. September 25th Annual budget meeting for community
v. November Coupons mailed
8.) Finally Mr. Brawer announced the plans for the annual Halloween Party. The event will take place on Saturday, October 25, 2003. Volunteers are needed for that day and also for Halloween night.
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
Mr. Molina opened the floor to any resident that wished to address the Board on an A.R.C. matter. No residents wished to do so.
A MOTION was made by Mr. Josephson seconded by Mr. Berk that the ARC report be approved as recommended by the committee. MOTION PASSED 7 YES and 0 NO.
BERM ALONG EAGLE TRACE BLVD. WEST
Mr. Brawer reported that he and Mrs. Casagrande visited the area in question and found a small section of hedge that needs to be allowed to grow. Mr. Brawer reported that he met with the resident and he agreed to let the hedges grow without question. Mr. Brawer will monitor the situation.
GEORGETOWN
Mr. Molina announced that he was approached by the Georgetown Board to have Mr. Brawer serve has their Property Manager. Georgetown had received notice from Integrity Property Management that they wished to resign from the account. Mr. Molina explained that he and Mr. Josephson met with the Georgetown Board and felt that it could work without additional cost to the Master Association.
Mr. Molina asked that a MOTION be made to allow Mr. Brawer to serve as Property Manager for a 90 day trial period beginning September 1, 2003.
A MOTION was made by Mr. Berk and seconded by Mr. Josephson to allow Mr. Brawer to serve as Georgetown’s Property Manager for a 90 day trail beginning September 1, 2003. MOTION PASSED 7 YES AND 0 NO.
LANDSCAPE VENDOR
Mr. Molina reported that after the workshop meeting held on August 14, 2003 he, Mr. Josephson and Mr. Brawer met with Nina Potter of Potter Landscaping to iron out the term of the contract. The following agreement was agreed to between Ms. Potter and the committee:
November and December, 2003 $15,000 per month
January to December, 2004 $189,000 ($15,750 per month)
Ms. Potter also said that she will hold the 2004 price into 2005.
A MOTION was made by Mr. Josephson and seconded by Mrs. Frank to have Mr. Weinberg prepare the contract with Potter Lawn and Landscape using the above amounts and specifications. MOTION PASSED 7 YES AND 0 NO.
Mr. Josephson announced that there was a meeting being held this evening concerning the Sawgrass Expressway widening project from Atlantic Blvd. north to the end. He said that that this is basically a done deal and that work will begin as soon as the funding is available. The project will include a sound wall.
The next regular Board of Governors meeting will be held on Thursday, September 25, 2003 at 7:30pm. The location of the meeting is to be determined due to construction at T.P.C. A Budget Workshop will be held on Thursday, September 11, 2003 at 7:30pm. Site will be announced shortly.
The meeting was adjourned at 7:00pm.
Respectfully submitted,
Louis Brawer
Property Manager