BOARD OF GOVERNORS MEETING

MINUTES

Thursday, April 26, 2001 – 7:30 P.M.

Tournament Players Club

President Larry Molina called the meeting to order at 7:30 p.m.  Those also present for quorum being, Mickey Berk, Jerry Bloch, Ira Josephson, Larry Molina, and Ruth Landler, and Hal Menchel. Mr. Barry Mintzer arrived at 9:30pm.

 Absent: None

 Management: Lou Brawer & Steve Aumonte

Frank, Weinberg and Black PA – Attorney Steve Weinberg

 Mr. Molina opened the meeting by reviewing the Agenda for this evening’s meeting. He then turned the floor over to Mr. Jim Moore, Grounds Superintendent for T.P.C. who reviewed the plans for the upcoming renovation project. He started his presentation by talking about the scope of the project which will cost T.P.C. approx 2 million dollars and will include renovating all the greens and sand traps. The irrigation system for the greens will also be improved. Mr. Moore went on to talk about the impact the project would have on the residents. This included:

                        All deliveries will be made between 8:00am and 5:00pm

                        All workers will be issued signs for their cars and identification badges, which will be worn while employees, are on the community grounds.

                        The work of the contractors will last between 2 and 2.5 months and will start on May 1, 2001.

                        At the peak work time there will be 25 outside contractor employees on the property.

                        Materials will be stored at the T.P.C. parking lot and the lot where Eagle Trace Blvd. North and West meet.

                        Community roads will be cleaned on an as needed basis.

                        Lou Brawer and Steve Aumonte will monitor the project for the Association and will be the liaisons with T.P.C.

 APPROVAL OF MINUTES

 A MOTION was made by Mr. Josephson and Seconded by Dr. Menchel to approve the minutes from March 22, 2001 with no additions or corrections. FOR APPROVAL 6 AGAINST 0 (Mr. Mintzer was not present at this time)

 FINANCIAL REPORT 

Mr. Molina presented the financial report. The operating account showed a balance of $163,236 and the Tennis account had a balance of $34,352; the reserves are presently at $732,995. The community is under budget by $34,830 and the tennis expenses are over budget by $366.

 CLUBHOUSE PRESENTATION

 Mr. Molina then turned the floor over to Mr. Weinberg to present his legal report:

                        Mr. Weinberg reported that since the last meeting there were 33 collection matters. Of those 11 were paid in full, 9 are presently in settlement and 6 are properties that are in foreclosure. Arlene Foster is handling all collection matters for the firm.

                        Mr. Weinberg then brought up the Sawgrass Expressway Berm. He passed out documents to the Board, which showed that the berm was not built correctly. It was recommended that Mr. Brawer set up an appointment with Fire Chief Haupt of the City of Coral Springs to bring him these documents and ask for his further assistance.

                        Mr. Weinberg reported that the tennis court and land acquisition is complete and that the management office has complete sets of closing documents. A discussion followed about the zoning and use of the land. It was determined that the community needs to go to the city with what they want and then they will be told if it can be done and what if any changes need to be made.

                        In closing Mr. Weinberg touched on the other legal matters that are pending in his office including recovery for damage done to a light pole and the final review of the Wackenhut contract.                       

Mr. Molina turned the floor over to Mr. Mike Weinberg who proceeded to make a presentation on the clubhouse. Mr. Weinberg started off his presentation by giving the Board and the residents present a history of this project and what a project of this type will do to help the community and property values. He reported that 50 people have already given $1000 to show their interest in the project.

The facility that he is proposing would be approx 10,000 square feet and will include a teen room, card room, exercise facility, and large open room with possible catering facilities, a tot lot, pool and a snack bar.

Mr. Weinberg continued by talking about how the community could pay for this facility. Several different financing plans are possible and the Board and the committee will look at all of them and report them to the community.

In concluding his comments Mr. Weinberg felt that this facility would have no problem with the city since it will be used just for Eagle Trace residents and will be on land that was originally set aside for just this purpose.

Mr. Molina then asked each Board member if they would like to make any comments on this issue. Hal Menchel started and showed his support. He asked that we try to get information on the feasibility by the next meeting so that it can be voted on. Mickey Berk was in favor of the project. Jerry Bloch feels that this is the missing element that will make Eagle Trace and even more successful community. Ruth Landler supports doing the feasibility study. Ira Josephson is in favor of the project especially if it gives the kids in the community a place to socialize together. Larry Molina ended the Board’s comments by saying that he would love to have a clubhouse but the Board needs to get the idea out to the community for their opinions both positive and negative.

A MOTION was made by Mr. Bloch to take $4000 from the budget to hire an architect to do the feasibility study. MOTION WAS NOT SECONDED.

Dr. Menchel suggested that the committee get an idea of what it will cost to do the feasibility study and report back to he Board next month. At that point a motion could be made to allocate funds.

A MOTION was made by Mr. Molina and seconded by Mr. Josephson that a clubhouse committee be set by the Board of Governors and chaired by Mike Weinberg. MOTION PASSED 6 YES 0 AGAINST (Mr. Mintzer was not present for this vote).

SIGN PROJECT

It was decided that due to the late hour that a discussion on the sign project be tabled till the next meeting.

COMMITTEE REPORTS:

 ARC Committee: Mr, Molina asked Mr. Brawer to present the ARC committee report and recommendations.

A MOTION was made by Mr. Bloch and seconded by Mr. Josephson that the committee recommendations be approved as presented. THE MOTION WAS APPROVED 7 YES AND 0 NO.

Mr. Brawer suggested that a special Motion be recorded to show the results of the application submitted by Mr. & Mrs. Camaron for the exception to the setback requirements for the addition to their house.

A MOTION was made by Mr. Bloch and seconded by Mr. Berk to allow Mr. & Mrs. Cameron (12160 Eagle Trace Blvd. North) an exception to the setback requirement in order to build a second story addition to their home. THE MOTION WAS APPROVED 7 YES AND 0 NO

NEW BUSINESS

Mr. Brawer brought up that the Board must review and vote on the new Wackenhut contract since the old contract on April 30, 2001. Dr. Menchel and Mr. Bloch both praised the job that Wackenhut has done.

 A MOTION was made by Mr. Bloch and seconded by Mr. Josephson to approve the new Wackenhut contract pending the approval by our attorney. MOTION PASSED 7 YES AND 0 NO.

Due to the late hour all other Board business was tabled till the next meeting.

 DATE OF NEXT MEETING

 The next meeting of the Board of Governor’s was set for Thursday, may 24, 2001 at 7:30pm at T.P.C. Clubhouse.

 ADJOURNMENT

The meeting was adjourned at 10.00pm.

 Respectfully submitted,

 Louis Brawer

Property Manager