BOARD OF GOVERNORS REGULAR MEETING
MINUTES
Thursday, April 24, 2003 – 7:30 P.M.
Tournament Players Club
President Larry Molina called the meeting to order at 7:30 p.m. Those also present for quorum being, Larry Molina, Nancy Frank, Mickey Berk, Joan Casagrande, Dennis Levin, and Ted Scatcherd.
Absent: Ira Josephson
Management: Lou Brawer
Frank, Weinberg and Black PA – Attorney Steve Weinberg
Goldman, Juda, and Martin P.A. – Carol Eskew
Mr. Molina opened the meeting by thanking everyone for attending.
Mr. Molina asked that a MOTION be made to accept the Minutes from the Regular Meeting held on March 18, 2003.
A MOTION was made by Mr. Berk and seconded by Mr. Scatcherd to approve the Minutes of the meeting. THE MOTION PASSED 6 YES and 0 NO.
Ms. Carol Eskew presented the Financial Report on behalf of Goldman, Juda, and Martin the Association’s accounting firm.
For the month of March, 2003 the Master Association was over budget by $9,427 and the Tennis Center was $1,523 under budget.
Year to date the Master Association was under budget by $23, 761. The tennis center is presently at a loss for the year of $9,289. Ms. Eskew pointed out that this is Norman for this time of the year and usually reserves itself during the summer months.
The Community Reserves as of March 31, 2003 are $743,597.
The floor was turned over to Mr. Weinberg who presented his legal report.
Mr. Weinberg started his report with a review of collections. He reported that there are presently ten legal bank collection matters:
4 units are in bank foreclosure
2 residents have filed for bankruptcy
4 units are in Association foreclosure
There are also 12 other units that are in collection with Mr. Weinberg’s office:
10 units have paid in full including legal fees
1 unit have paid in full but have not paid the legal fees
1 unit has worked out a payment plan
Members of the Board then asked Mr. Weinberg questions about specific collection issues and they were answered using only the unit I.D. number.
Mr. Weinberg then brought the Board up to date on the Sawgrass Berm issue and the telephone conversation he and Mr. Brawer had with Dennis Lyle the attorney for the District. Mr. Weinberg shared a copy of his response letter with the entire Board.
Mr. Weinberg then discussed the fountain issue and reported that this resident has obtained an attorney and has answered the Association’s complaint. The next step will be for the depositions to be taken. Further discussions on this issue will be refused for a future Legal meeting.
Mr. Weinberg reported on the resident that refused to replace his mailbox. The Board asked that Mr. Weinberg’s office proceed with a foreclosure action against this resident.
Mr. Weinberg with the help of Mr. Brawer then brought the Board up to date on the architectural violations that have been turned over to his office. The following units were included:
1955 Classic Drive – painting
11999 Classic Drive – roof, driveway, and tree
12366 Classic Drive – general property condition
1790 NW 127th Way – painting and mailbox
12763 NW 13th Court – painting
12468 NW 19th Place – roof, painting, and driveway
1981 Oakmont Terrace – tree replacement BEING
COMPLETED
12709 NW 18th Manor – roof cleaning COMPLETED
Mr. Brawer presented his report, which was presented to each Board member in written form. A copy of Mr. Brawer’s report is attached to these Minutes and will be placed on the web site for residents to review. Some of the key points that Mr. Brawer reported on included:
1.) Mr. Brawer reported that he was contacted by the Property Manager for Vizcaya. He stated that they are interested in have a discussion concerning turning the vacant land into a park. Mr. Brawer will arrange the meeting.
2.) Mr. Brawer reported that his property inspections had the following results:
i. First Warning Letters 43
ii. Second Warning Letters 17
iii. Final Warning Letters 6
iv. Issues to be turned over to the attorney 4
3.) The next issue that Mr. Brawer reviewed was the different landscaping projects that were worked on during the last month. These included:
i. The planting of the spring annuals.
ii. The removal of the shrubs on the ends of the medians along Eagle Trace Blvd. West.
iii. The removal and the pending replacement of the Oak trees along Eagle Trace Blvd. West. These trees were dieing because their root balls were wrapped in plastic that is not bio-degradable and therefore the roots are not being allowed to grow which is killing the trees.
4.) Mr. Brawer then reported on the next landscape projects that will be worked on. These included:
i. Preston Trail cul-de-sac
ii. The cul-de-sac on Classic Drive with the large Ficus tree
iii. The cul-de-sacs on Classic Drive and Burning Tree Lane
5.) Mr. Brawer also reported that a resident has showed concern about the cul-de-sac on NW 127th Way. He will look at this with Mr. Miele and Mrs. Casagrande.
6.) Mr. Brawer then reported on the traffic counting device that was purchased to help monitor the guards. He reported that it has already shown that the guards are logging most of the visitors that are entering the property.
7.) The next issue was the Tennis Center.
i. The Ladies Member Guest Day was a huge success with over 80 ladies in attendance. Several of the ladies have already expressed an interest in joining the club.
ii. This is the time of the year when the club sets up its ladies teams for next season. Ann Marie is very busy “pulling her hair out” TO MAKE SURE EVERYONE IS HAPPY.
iii. Summer Camp planning is progressing well. A mailing will be going out soon.
iv. Mr. Brawer put the Board on notice that the cart that is used to groom the tennis carts might need to be replaced next year. It has had several repairs done recently. It was discovered that this carts was purchased used when the club first opened.
v. The total membership for the Tennis Center stands at 145.
8.) Mr. Brawer then reported that the new dog stations have been installed.
Mr. Brawer presented the ARC report for the Committee and explained the different applications.
A MOTION was made by Mr. Scatcherd seconded by Mrs. Frank that the ARC report be approved as recommended by the committee. MOTION PASSED 6 YES and 0 NO.
HOUSE ON NW 126TH DRIVE THAT IS UNDER CONSTRUCTION
The Board held a discussion on the situation concerning the privacy wall. Mr. Brawer reported that the builder has submitted a new site survey showing that the wall has been removed. He explained that the footer has installed in error and the builder has asked that it remain since it is below the surface grade. After some discussions the Board directed Mr. Weinberg to write the builder a letter asking them to remove the footer.
HEDGES BEHING NW 19TH MANOR
The Board discussed the issue of the resident that cut down the hedges behing their home in order to obtain a view of the golf course and the water. The Board was reminded that these hedges belong to the Association and not the individual homeowners. After some discussion it was decided that Mr. Weinberg will write a letter to each homeowner on the street whose house backs to this hedge informing them that they are not to trim or touch these hedges. The Board asked that these letters be sent Certified Mail.
FLOATING FOUNTAIN INSIDE EAST GATE
Mr. Brawer reminded the Board of a request submitted several months ago from the Highland Place Association concerning the stagnant water at the end of the canal. Mr. Brawer reported that he has investigated the installation of a fountain to keep the water moving and therefore eliminate the problem. The unit that is being proposed includes a two horsepower motor and two 500 watt flood lights. The cost of the unit is $4,816 which includes tax and installation. Mr. Brawer said that there could be an additional $1200 in electric work needed if the company is not able to tie into the existing electric panel.
Mr. Brawer also reported that there will be electric costs each month of approx $80.00 and a maintenance agreement that would be $420 per year.
The Board instructed Mr. Brawer to go back to the Highland Place Board and tell them that the Master Association will pay for the fountain and the installation if they pay the electric and the yearly maintenance. If this is agreeable the expenditure will be voted on at the next meeting.
Mr. Brawer summarized the results of the study done by Bell South on the Voice Authorization phone line. The study shows that there are times when residents are getting busy signals however no residents have called to complain about the situation.
Mr. Levin feels that the residents are not using the system because of the problems. Mr. Levin asked what the cost would be to add a second line and Mr. Brawer responded that there would be $3000 for the soft and hardware and the monthly cost for the telephone line.
Mr. Molina asked the Board if anyone sees a problem that should be addressed. Nobody seemed to think there is a problem so the issue was dropped.
Mr. Brawer suggested that another study be done in a month or so to see if there is any change in the results.
Mr. Brawer reported that he is still working with Mrs. Frank on planning a Memorial day party and will report to the Board via e-mail if the event can be planned and how much it will cost. His first estimates is between $6,000 and $11, 000.
Mr. Don Chambers asked the Board how large groups of teenagers are allowed in for parties where no adults are present.
Mr. Brawer responded that the guards post orders are to notify C.S.P.D. whenever a large number of teenagers are being admitted to a single address. It will then be up to the police to determine if the party is under control or needs to be broken up. These procedures have been used several times and parties have been shut down by the police.
Another resident raised concern about cars being stolen from within the community and felt that all residents should be notified of these incidents. Mr. Molina told the audience that the cars that have recently been stolen were because keys were left in the cars overnight. No Board members feel that there is a problem. Mr. Weinberg also reminded everyone that we only provide access control and not security.
Finally it was asked if we are still monitoring cars as they exit the property. It was explained that the old cameras that did not provide any useful information have been removed and that a replacement system will be looked at as additional phases of the SafeHouse system.
The next regular Board of Governors meeting will be held on Thursday, May 22, 2003 at 7:30pm at T.P.C. Clubhouse.
The meeting was adjourned at 9:15pm.
Respectfully submitted,
Louis Brawer
Property Manager