BOARD OF GOVERNORS REGULAR MEETING

MINUTES

Tuesday, April 16, 2002  – 7:30 P.M.

Tournament Players Club

President Larry Molina called the meeting to order at 7:30 p.m.  Those also present for quorum being, Larry Molina, Joan Casagrande, Ira Josephson, Nancy Frank, Dennis Levin, and Ted Scatcherd

Absent: Mickey Berk

Management: Lou Brawer

Frank, Weinberg and Black PA – Attorney Steve Weinberg

Goldman, Juda, and Martin PA – Carol Eskew and Kim Juda

Mr. Molina opened the meeting and turned the floor over to Ms. Sheri Miller who made a presentation on behalf of the Welcoming Committee. She reported that the committee has been busy putting together small gift packages that can be given to all new residents. All the different ideas that were presented cost around $10.00. The idea is for the committee to visit the new residents give them a package of information about the city along with this gift. The committee will also go to local merchants and see if there is any interest in putting in coupons or other advertising. A gift certificate to the Tennis Center will also be included.

A MOTION was made by Mr. Josephson and seconded by Mr. Scatcherd to allow the Welcoming Committee to send up to $10.00 per new resident on a gift basket of some kind to be decided by the committee. MOTION PASSED 6 YES 0 NO.

APPROVAL OF THE MINUTES

Mr. Molina asked that a MOTION be made to accept the Minutes from the Regular and Annual Meeting held on March 14, 2002 and the Workshop held on April 2, 2002.

A MOTION was made by Mr. Josephson and seconded by Mrs. Frank to approve the Minutes of both meetings. THE MOTION PASSED 6 YES and 0 NO.

FINANCIAL REPORT

Mr. Molina turned the floor over to Ms. Carol Eskew of Goldman, Juda, and Martin who reported that the Association is in very good financial shape.

Ms. Eskew reported that the Operating Expenses for March 2002 were $130,500, which included $19,784, is Reserve expenses. This was $2,682 under budget for the month and $22,348 under budget for the year to date.

The Tennis Center was under budget by $551.00.

The Reserve Accounts currently stand at  $852,359

Finally Ms. Eskew reported that the Association has fully funded the Clicker Deposit account.

Mr. Molina introduced Kim Juda one of the partners in our accounting firm.

LEGAL REPORT

The floor was turned over to Mr. Weinberg who presented his legal report.

Mr. Weinberg started by reviewing the compliance letters that were requested by Management. All but one of the residents has complied with the Association’s request. The one owner that has not complied is also under a Foreclosure sale.

Next Mr. Weinberg reviewed the collection matters. He reported that there are only eight collection matters being handled by the firm:

                        Two residents are under payment plans

                        Two residents are in Foreclosure proceedings.

                        Three residents have been sent a collection letter for the 1^st quarter of 2002.

                        One resident has had a lien placed on his property.

Mr. Weinberg then talked about the Sawgrass Berm issue and brought the Board up to date on the meetings that have taken place and the response that was received from the Coral Springs Improvement District (CSID). Mr. Weinberg then presented a letter (see attached) that he wants permission to send to the attorney for CSID. He was given permission to send the letter with some modifications.

Mr. Molina asked the Board if there was any objection to the Association paying for some additional landscaping that the CSID would or could not install themselves. This was brought up because of a comment that was made by CSID that they might only be able to plant grass of the Berm and will not be able to install the Sea Grape trees that was requested by the Association. At this time there was no objection to the Association contributing some money toward these plantings.

Mr. Weinberg then informed the Board that he received a contact person at the Florida Department of Transportation to contact in order to request that a sound wall be constructed from Atlantic Blvd. To Royal Palm. He said that he would send a letter and follow up with a phone call.

Finally Mr. Weinberg reviewed some of the points that he has placed in the proposed contract with SafeHouse Systems for the access control system. He said that he has a first draft completed and that he will review it with Mr. Brawer and once some final points are ironed out copies would be distributed to the entire Board.

PROPERTY MANAGERS REPORT

Mr. Brawer presented his report, which was presented to each Board member in written form. The key points that were touched on included:

1.      The 2001 Audit

2.      Insurance premiums not going up as much as anticipated.

3.      The delivery of the new photocopier.

4.      Landscaping

5.      Tree trimming

a.      1719 trees completed and 700 to go

b.      Presented attached map showing progress and the areas that still had to be covered.

c.      Project to be completed in 4 to 6 weeks.

6.      Tennis Center

a.      Ladies Member Guest

b.      Summer Camp

7.      Street Signs

Mr. Brawer then made a presentation on the Stadium Vac (see attached) unit that he has requested that the Board purchase. He explained the uses for the piece of equipment and the savings that the Association could obtain. The cost of the unit is $7800.01. He requested that a MOTION be made to purchase this piece of equipment.

A MOTION was made by Mr. Josephson and seconded by Mr. Levin that the Association purchase this piece of equipment at a cost of $7800.01. MOTION PASSED 6 YES and 0 NO.

Mr. Brawer continued his report by talking about his “Wish List” of projects for the Board to consider. These include;

1.      The stripping of all streets within Eagle Trace at a cost of approx. $9000.

2.      The “Seal Coating” of the roads at the three gatehouses and the Tennis Center Parking lot. The cost of this will be around $10,000 to $12,000.

3.      The repair of the broken curbs on the Cul-de-sacs along Classic Drive and Burning Tree Lane at a cost of approx. $10,000.

Mr. Molina instructed Mr. Brawer to continue to look into these projects but stressed that no new projects should be started until the signs, tree trimming, and access control projects are completed.

ARC REPORT

Mr. Brawer presented the ARC report and explained the different applications.

A MOTION was made by Mrs. Frank and seconded by Mr. Josephson that the ARC report be approved as presented. MOTION PASSED 6 YES and 0 NO.

Mr. Brawer then talked with the Board about an ARC application submitted by a resident to keep two statues that he has placed on either side of his front door. The Board decided to send this application to the ARC and for them to report back to the Board with their recommendations.

NEW BUSINESS

Mr. Molina asked Mr. Brawer to explain why he is going to jail next week. Mr. Brawer explained that this is a fundraiser for MDA and that a Board member had put a warrant out for his arrest. He needs to raise $2000 is bail and asked the Board and the audience to help him out.

AUDIENCE COMMENTS

Dr. Stanley Stinick addressed the Board on the need for the Social Committee. It was agreed that he should chair this committee.

Dr. Stinick also suggested that Board look into other “bulk” services to offer the community similar to the deal that this made with Twin Tree Service.

NEXT MEETING

The next regular Board of Governors meeting will be held on Thursday, May 30, 2002 at 7:30pm at T.P.C. Clubhouse.

ADJOURNMENT

The meeting was adjourned at 9:20pm.

Respectfully submitted,

Louis Brawer

Property Manager